Fire Safety Log Book

• Document No.

• Personnel

• This document is to be used to record the weekly testing and inspection of all equipment related to fire safety.
  Each section will feature a header with notes and frequencies of testing.
  The section are as follows.
  - Weekly fire alarm/ call point tests.
  - Fire door and means of escape inspection.
  - Fire safety instruction and drills
  - Escape lighting system testing
  -record of maintenance ( fire panels associated equipment and lighting)
  - Visits by fire safety officers and comments
  

Fire panel, call points and door release testing log.

• Fire alarm and call point tests. For further information refer to BS 5839 or equivalent.
  Notes: always make sure the system is not on test and Trocadero control have been notified before commencing testing.
  - Daily: inspect panel and any connected systems are in normal operation.
  - Weekly: testing of call points to ensure operation systems are in normal operation. Test zones in rotation, test a different call point weekly. Check any connected battery backed up systems with in this also. Include a test if the hold back systems in conjunction with the fire panel testing.
  - Quarterly and annual inspection and test: inspect all detectors for signs of damage, unusual accumulations of dirt, and other conditions likely to interfere with operation.

• Call point tested and working

• Call point tested

  Media

• Please enter location and number of call point.

• Door release tested and working

• Automatic fire door release tested

  Media

• Check mirror maze to ensure the exit lights in the maze have come on

• auto dialler tested. calls confirmed

• Remedial action taken, faults noted and passed onto technicians to rectify?

• Signature of tester.

  Sign

Escape lighting system monthly testing log

• Escape lighting system testing. For further information refer to BS 5226 or equivalent.
  These test should be undertaken at times where the least risk is prevented, out of hours or before opening for instance.
  Regularly inspect the system for cleanliness particularly the lamps, battery banks and any generators should be checked in accordance with the manufacturers guidelines.
  - Monthly: test the escape lighting by simulating failure of the normal power supply allowing sufficient time to check all lamps and fittings.
  - Tri- yearly: test the self contained and the centralised battery systems to the full duration as given in the specification.
  - semi- annually: test the self contained and centralised battery systems by simulating failure of the normal power supply, for a period of at least 1 hour

• Type of test

  Select monthly Tri-yearly semi-annually

  • monthly
  • Tri-yearly
  • semi-annually

• System test satisfactory

• Remedial action taken. Faults noted and passed onto technicians to rectify?

• Signature of tester

  Sign

Fire instruction and drill record.

• This should be carried with staff on a semi annual basis.
  

• Instruction given?

• Staff/ department receiving training.

• Instructor notes

• Time for evacuation and instructors notes on evacuation.

• Signature of instructor

  Sign

Fire extinguishers. Record of inspection.

• All extinguishers and fire points ( red plastic high visibility stations) to be checked for mandatory testing and inspection intervals, charge levels if visible and any physical faults.
  - Weekly: check all extinguishers are present and ready for operation with no obvious faults, such as missing pins, damaged mountings or other defects.
  Check that all extinguishers are in place and not misappropriated.

• Extinguisher identity

• Capitulation any details here.

  Media

• Condition satisfactory?.

• Action to be taken

• Signature of inspector

  Sign

Fire doors and structural means of escape, record of defects, obstructions. Through- out core fire routes

• This section is used to record the condition of structural fire equipment in the building( fire doors, fire seals and escape pathways) the continued good operation of these are vital to maintaining fire safety.
  Check all fire evacuation chairs are in full working order

• Capture item or evidence here. ( add more if needed)

  Media

• Enter details of the defect or obstruction here.

• Fire core exits clear

• Fire evacuation chairs in full working order

• Remedial action taken.

• Signature of appointed inspector.

  Sign

Record of Maintenance

• Record all outcomes of remedial action performed by in house team or outside contractors. All work sheets to be scanned into folder, physical copies to be archived.

• Nature of visit

• Comments

• Carried out by.

  Sign

Fire officer visit record.

• Inspecting comments.

• Inspectors name.

• Inspecting officers signature.

  Sign