Flexihire Transport Audit v3.2

Page 1: Initial questions

Conducted on
Prepared by
Location
- Airlie Beach
- Biloela
- Caboolture
- Cairns
- Emerald
- Gladstone
- Grafton
- Loganholme
- Longreach
- Mackay
- Moranbah
- North Rockhampton
- Rocklea
- South Rockhampton
- Townsville
- Yeppoon

Branch / Hire Manger to answer following questions

Commercial Vehicle - Manager

As a manager do you understand your role and responsibility to Transport safety? Including;  Ensuring all staff and contractors obey all procedures and road rules?  Ensuring all vehicles comply with all standards internal and external?  Having a detailed understanding of the minimum driver and transport requirements and of the Flexihire specific procedures of tilt tray, low loader and restraint?  Identifying hazards with transport and driving operations and assessing/ controlling risk?
Do all tyres have a minimum tread depth of 2mm?
Is anyone allowed to travel in a truck with the driver?
What is the carrying capacity of the truck and where do you find it? (Check the GVM less TARE)
As a manager do you understand the load restraint policy and that you have an obligation to enforce it for our drivers and contractor drivers?
Are you aware that a winch rope must be used for loading and unloading wheeled equipment?
When may a winch rope not be used for wheeled equipment that is driven?
Where are the completed pre-trip inspections kept? Are they regularly inspected?
Are single acting dogs and pipe extensions allowed to be used at Flexihire?
Is the following correct in relation to height of loads?Is the following correct in relation to height of loads?  Maximum allowable height of a single load that can’t be split is 4.6m  Maximum allowable height of a single load that can be split is 4.3m
When driving with a wide load (wider than the width of tray)is the following correct:  Have one warning sign (wide load) at its front; and  Have one warning sign (wide load) at the rear; and  Have four (4) flags, 2 x front & 2 x rear; and  Have head lights on; and  Display a yellow warning light if wider than 3m; and  Not exceed width of 3.5m; and  Not exceed height of 4.6m (if item cannot be broken down, otherwise height  limit 4.3m; and  Not exceed 90Kmph
Are the cabins of commercial vehicles free of loose items to avoid distractons?
Are VOC Truck refreshers up to date for drivers?
As a manager do you understand the driving hour and rest break requirements?  max daily work hours 15  max daily driving hours 12  consecutive working hours 72 per 6 days  break periods up to 6 hours worked 30 minute rest  break periods driving up to 5 hours driving 30 minute rest
Are trucks fitted with monitoring equipment for speed, hard braking and acceleration?
Are recently purchased vehicles (commercial & passenger) fitted with the following mandatory requirements?  adjustable steering wheel and seat?  non-slip pedals?  fire extinguisher?  air bags?  non-slip steps  reverse beepers
Have road worthy's been conducted annually?
Is there evidence the restraint devices, crane and winch rope has been inspected within 12 months?
Are the vehicles including trucks and passenger cars maintained by manufacturer representatives with the recommended time frames?
Are emergency plans in place and is the manager aware?

Passenger Vehicles

Do all drivers have the appropriate licences?
Are drivers wearing seat belts?
Do drivers obey site speed limits?
Do tyres have at least 2mm tread depth?
Are the vehicles serviced within the recommended time frames?
Do drivers understand the mobile phone policy?
Are all passenger vehicles free of damage?
Are all passenger vehicles free of loose items

Vehicle Mangament

Are trucks fitted with monitoring equipment for speed, hard braking and acceleration?
Are recently purchased vehicles fitted with the following mandatory requirements?  adjustable steering wheel and seat?  non-slip pedals?  fire extinguisher?  air bags?  non-slip steps  reverse beepers
Are road worthy's conducted annually?
Is there evidence the restraint devices, crane and winch rope has been inspected within 12 months?
Are the vehicles including trucks and passenger cars maintained by manufacturer representatives with the recommended time frames?

Vehicle Distractions

Do drivers understand the requirements for in vehicle distractions? Including:  must remain alert at all times?  act with extreme caution?  no mobile phone, iPod, 2way to be operated while driving?  avoid operating the radio or sat nav! Best to plan before the trip?

Driver Fatigue

Is there any evidence that max driving times have been breached, check via questioning?

Other

Did you cover anything else in this Audit?
During the audit, take the opportunity to talk with employees. During the audit, did you observe activities that require:
Any risks evident?
Any issues with vehicles or tucks?

Hire Controller to answer following questions

Hire Controllers Name
Is anyone allowed to travel in a truck with the driver?
What is the carrying capacity of the truck and where do you find it? (Check the GVM less TARE)
As a hire controllers do you understand the load restraint policy and that you have an obligation to enforce it for our drivers and contractor drivers?
Are you aware that a winch rope must be used for loading and unloading wheeled equipment?
When may a winch rope not be used for wheeled equipment that is driven? (when driving up no more than 2m)
Is the following correct in relation to height of loads?  Maximum allowable height of a single load that can’t be split is 4.6m  Maximum allowable height of a single load that can be split is 4.3m
When driving with a wide load (wider than the width of tray) is the following correct:  Have one warning sign (wide load) at its front; and  Have one warning sign (wide load) at the rear; and  Have four (4) flags, 2 x front & 2 x rear; and  Have head lights on; and  Display a yellow warning light if wider than 3m; and  Not exceed width of 3.5m; and  Not exceed height of 4.6m (if item cannot be broken down, otherwise height  limit 4.3m; and  Not exceed 90Kmph
As a hire controller do you understand the driving hour and rest break requirements?  max daily work hours 15  max daily driving hours 12  consecutive working hours 72 per 6 days  break periods up to 6 hours worked 30 minute rest  break periods driving up to 5 hours driving 30 minute rest

Truck Driver to answer following questions

Truck Drivers name
What is the carrying capacity of the truck and where do you find it? (Check the GVM less TARE)
Is anyone allowed to travel in a truck with the driver?
As a driver do you understand the load restraint policy and that you have an obligation to adhere to it
Are you aware that a winch rope must be used for loading and unloading wheeled equipment?
When may a winch rope not be used for wheeled equipment that is driven? (when driving up no more than 2m)
Are single acting dogs and pipe extensions allowed to be used at Flexihire?
Is the following correct in relation to height of loads?  Maximum allowable height of a single load that can’t be split is 4.6m  Maximum allowable height of a single load that can be split is 4.3m
When driving with a wide load (wider than the width of tray)is the following correct:  Have one warning sign (wide load) at its front; and  Have one warning sign (wide load) at the rear; and  Have four (4) flags, 2 x front & 2 x rear; and  Have head lights on; and  Display a yellow warning light if wider than 3m; and  Not exceed width of 3.5m; and  Not exceed height of 4.6m (if item cannot be broken down, otherwise height  limit 4.3m; and  Not exceed 90Kmph