Introductions

Introductions

Workplace inspections are a way of identifying hazards in the workplace. Inspections also provide a system to monitor whether the risks associated with the hazards are adequately controlled. All elements must conduct a thorough workplace inspection at least annually. The identification of hazards and management of risks is a requirement under the Work Health and Safety Act 2011 and the Work Health and Safety Regulation 2011 and other related legislation.

Instructions

Instructions

This checklist serves as a guide for evaluation of office environments and associated spaces (including public spaces, kitchen areas, storerooms, meeting rooms, delivery areas and hot desks) under your team's responsibility.

Note there is a separate checklist available for specialist hazards/areas including laboratories, machine/workshops, chemicals, biological, radiation, nursing, and drama/music/film and television studios. Visit the Griffith Safe & Well website.

A team approach should be adopted (at least 2 members), with possible members including a Team Leader, area representative, Local Health & Safety Contact (LHSC), or a person unfamiliar with the space .

Familiarise yourself with the inspection criteria, make observations of the environment and work practices and talk to staff and students in the area about any issues that may arise during normal day-to-day activities.

When looking for hazards, consider the interaction between the: work environment; plant, equipment or substances; work practices; and individuals.

Fill in the inspection checklist as you go, recording your findings and observations.

Corrective actions, responsible person/s and due dates must be assigned, in consultation with relevant stakeholders, to address areas of non-compliance.

For more assistance in completing this checklist, contact your Health and Safety Advisor, Technical Manager or Local Health & Safety Contact (LHSC).

Further guidance on how to identify and manage risks in your work area is included in the Risk Management Guide on the Griffith Safe & Well site.

Completed inspections are to be forwarded to the Head of School/Manager/Team Leader for sign-off and then uploaded to Gsafe for review and audit purposes.

Emergency Response

Emergency Response

Are emergency exits clearly signed?

Are emergency exits adequately illuminated?

Are emergency exits unobstructed for the full width of the Exit?

Are Emergency Contact Signs displayed in prominent locations?

Are current Emergency Evacuation Sign Diagrams displayed in prominent locations?

Is fire response equipment available?

Is fire response equipment clearly signed?

Is fire response equipment unobstructed?

Are fire extinguishers secured to wall?

Are fire extinguishers inspected and tagged within last 6 months?

Is the First Aid Kit clearly identified and easily accessible?

Other hazards identified? (List details)

Environment

Environment

Is lighting adequate and appropriate to the task?

Is the area free from glare and shadows minimised?

Is the temperature and ventilation adequate /comfortable?

Are air conditioning vents and intakes free from dust build up?

Is there any visible evidence of mould (eg on air conditioning vents, windows, blinds, furniture, equipment?

Is the area free from odour?

Is the area free from distracting or disruptive noises?

Is a raised voice needed to communicate with someone a metre away?

(If yes, contact your H&S Advisor for advice on conducting a noise assessment)

Where a noise assessment has identified hazardous noise levels, is hearing protection available?

And mandatory hearing protection signs displayed?

And the wearing of hearing protection enforced?

Other hazards identified? (List details)

Housekeeping

Housekeeping

Is the area tidy and kept well?

Are floor coverings even and in good condition? Are they free of slip hazards and trip hazards?

Are walkways uncluttered and unobstructed?

Is there enough space to work safely?

Is there adequate storage?

Are items safely stored so they are not at risk of falling or causing injury?

Are waste disposal bins/facilities available?

Are stairs free of trip and slip hazards?

Are slip-resistant treads on stairs intact and handrails secure?

Are stored chemicals signed/labelled appropriately? (check kitchen, stationery cupboards and other storage areas)

If required, are Safety Data Sheets for chemicals accessible and dated within last 5 years?

Other hazards identified? (List details)

Amenities

Amenities

Is a separate employee lunch room/space provided?

Are tables and food preparation areas clean and well kept?

Are microwave ovens and fridges clean and in good working order?

Are microwave ovens located between hip and shoulder height to minimise spills/scalds?

Are toilet facilities clean and stocked appropriately?

Other hazards identified? (List details)

Equipment

Equipment

Is equipment safely and securely placed on desks/work benches?

Is equipment in good working order?

Is common use equipment situated clear of workstations?

Is there adequate workspace around equipment for safe operation?

Are photocopiers/MFD's located in well ventilated areas?

Are tools and equipment stored in their proper place when not in use?

If required, Is PPE readily available and well maintained?

And is mandatory PPE signage displayed?

And is the wearing of PPE enforced?

Are plugs, sockets, switches and power boards in good order?

Are electrical cords situated/ secured to prevent trip hazards (including under desks)?

Are electrical leads protected from damage/liquids?

Do permanent electrical appliances have their own outlet?

Are electrical appliances in good operational condition?

Is power board and extension cord use kept to a minimum?

Is the use of double adaptors and piggy back plugs prohibited?

Is electrical equipment testing and tagging up to date (check date on test tag)*?

Other hazards identified? (List details)

Manual Tasks

Manual Tasks

Are frequently used items within easy access between knee and shoulder height?

Are heavy items stored at waist height?

Are step ladders or safe steps readily available to access items stored on high shelves?

Are mechanical aids (eg trolleys) readily available and used when required?

Are mechanical aids appropriate for the task?

Are mechanical aids in good working order?

Is there sufficient space for all tasks to be carried out?

Are frequent breaks taken from repetitive tasks?

Other hazards identified? (List details)

Workstation Ergonomics (also applies to hot desks)

Workstation Ergonomics (also applies to hot desks)

Is work height appropriate?

Are chairs fully adjustable?

Is there sufficient leg room to allow proper access to workstation and symmetrical posture?

Are footrests provided where required?

Are document holders available if needed?

Is screen based equipment adjustable and located to prevent glare / shadows?

Other hazards identified? (List details)

Other Comments

Other Comments

Other Comments

Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.