Griffith University Office Inspection

• Griffith University

• Element

• Building Location and Room Number

• Conducted on

  Date
• Location
  Address

• Personnel

Introduction

• While working at Griffith University, you may be asked to be involved in, or to conduct an office safety inspection. This checklist prompts you to think about potential hazards and identify issues that require improvement. For assistance with completing this checklist please contact the Health and Safety Adviser within the office of Human Resources.

• Step 1: Advise the Head of Element/School about the inspection so that they may inform staff in their area of the upcoming inspection."

• Step 2: complete inspection findings in the following sections

• Step 4: Save a copy of the Audit and forward a copy to your team leader, manager or relevant safety coordinator.

Housekeeping , Layout and Storagex

• Is the area generally tidy and free of rubbish and debris?

  Yes

  No

  N/A

• Are walkways uncluttered and sufficiently wide?

  Yes

  No

  N/A

• Are floor surfaces clean, dry and hazard free?

  Yes

  No

  N/A

• Are any stairs in good repair?

  Yes

  No

  N/A

• Is there adequate storage?

  Yes

  No

  N/A

• Are frequently used items easily accessible?

  Yes

  No

  N/A

• Are stored chemicals signed/labelled appropriately?

  Yes

  No

  N/A

• Are Safety Data Sheets available for chemical substances?

  Yes

  No

  N/A

Fire and Emergency

• Are emergency exits clearly signed and unobstructed?

  Yes

  No

  N/A

• Are all building/floor warden names correctly displayed?

  Yes

  No

  N/A

• Are emergency procedures displayed and practised?

  Yes

  No

  N/A

• Do people know what the fire alarm sounds like?

  Yes

  No

  N/A

• Can the alarm be heard in all areas?

  Yes

  No

  N/A

• Are extinguishers clearly signed and unobstructed?

  Yes

  No

  N/A

• Are fire extinguisher tags up to date?

  Yes

  No

  N/A

• Is emergency lighting operable?

  Yes

  No

  N/A

First Aid

• Is the areas first aid officer clearly identified?

  Yes

  No

  N/A

• Is the first aid kit clearly identified and easily accessible?

  Yes

  No

  N/A

• Are the contents of the kit appropriate for the area?

  Yes

  No

  N/A

• Are the contents of kit sufficient, clean and orderly?

  Yes

  No

  N/A

• Is there a treatment record booklet in the kit and is it used?

  Yes

  No

  N/A

Lighting

• Is lighting adequate and appropriate to the task?

  Yes

  No

  N/A

• Is the area free from glare and shadows minimised?

  Yes

  No

  N/A

• Are people able to control incoming natural light?

  Yes

  No

  N/A

Noise

• Is the area free from distracting or disruptive noises?

  Yes

  No

  N/A

• Are people able to be heard without raising their voices?

  Yes

  No

  N/A

• Are screens or partitions in use?

  Yes

  No

  N/A

Indoor Air Quality

• Is the ventilation comfortable?

  Yes

  No

  N/A

• Is the room too hot or too cold?

  No

  Yes

  N/a

• Has annual air conditioning maintenance been completed by Campus life.

  Yes

  No

  N/A

• Are airconditioning vents and intakes free from dust build up?

  Yes

  No

  N/A

Office Equipment and Personal Protective Equipment (PPE)

• Is equipment clean and tidy?

  Yes

  No

  N/A

• Is equipment in good working order?

  Yes

  No

  N/A

• Are procedures for use displayed and people trained?

  Yes

  No

  N/A

• Is common use equipment situated clear of workstations?

  Yes

  No

  N/A

• Is there adequate workspace around equipment?

  Yes

  No

  N/A

• Is the area around photocopiers ventilated?

  Yes

  No

  N/A

• Is equipment maintained appropriately?

  Yes

  No

  N/A

• Has PPE need been assessed and supplied if required?

  Yes

  No

  N/A

• Are workers trained in the correct use of PPE?

  Yes

  No

  N/A

• Is supervision provided in the correct use of PPE?

  Yes

  No

  N/A

Ergonomics and Manual Handling

• Have manual handling tasks been examined and managed?

  Yes

  No

  N/A

• Have repetitive tasks been examined and managed?

  Yes

  No

  N/A

• Are mechanical aids available and used when required?

  Yes

  No

  N/A

• Is there sufficient space for all tasks to be carried out?

  Yes

  No

  N/A

• Do workstations suit people?s needs?

  Yes

  No

  N/A

• Is work height and chair adjustable?

  Yes

  No

  N/A

• Is there sufficient leg room?

  Yes

  No

  N/A

• Are staff trained to setup workstations appropriately?

  Yes

  No

  N/A

• Is there a need for foot rests and are they provided?

  Yes

  No

  N/A

• Are document holders available if needed?

  Yes

  No

  N/A

• Is screen based equipment located to prevent glare, shadows?

  Yes

  No

  N/A

Electrical

• Are plugs, sockets, switches, and powerboards in good order?

  Yes

  No

  N/A

• Are electrical cords in good order?

  Yes

  No

  N/A

• Do permanent electrical appliances have their own outlet?

  Yes

  No

  N/A

• Is powerboard and extension cord use kept to a minimum?

  Yes

  No

  N/A

• Is electrical equipment testing up to date and tagged?

  Yes

  No

  N/A

• Has annual testing of your buildings safety switch been completed by Campus life?

  Yes

  No

  N/A

• Insert additional comments here: Including actions need and taken.

• This completed checklist has been forwarded to the Head of School/Element?

  Yes

  No

  N/A

• A meeting has been arranged with Head of School/Element to discuss findings?

  Yes

  No

  N/A

• Head of School/Element

• Add signature

  Sign

• Select date

  Date

• Please also forward report to your Group Health & Safety Manager.