Introduction

Introduction

  • While working at Griffith University, you may be asked to be involved in, or to conduct an office safety inspection. This checklist prompts you to think about potential hazards and identify issues that require improvement. For assistance with completing this checklist please contact the Health and Safety Adviser within the office of Human Resources.

  • Step 1: Advise the Head of Element/School about the inspection so that they may inform staff in their area of the upcoming inspection."

  • Step 2: complete inspection findings in the following sections

  • Step 4: Save a copy of the Audit and forward a copy to your team leader, manager or relevant safety coordinator.

Housekeeping , Layout and Storage

Housekeeping , Layout and Storagex

  • Is the area generally tidy and free of rubbish and debris?

  • Are walkways uncluttered and sufficiently wide?

  • Are floor surfaces clean, dry and hazard free?

  • Are any stairs in good repair?

  • Is there adequate storage?

  • Are frequently used items easily accessible?

  • Are stored chemicals signed/labelled appropriately?

  • Are Safety Data Sheets available for chemical substances?

Fire and Emergency

Fire and Emergency

  • Are emergency exits clearly signed and unobstructed?

  • Are all building/floor warden names correctly displayed?

  • Are emergency procedures displayed and practised?

  • Do people know what the fire alarm sounds like?

  • Can the alarm be heard in all areas?

  • Are extinguishers clearly signed and unobstructed?

  • Are fire extinguisher tags up to date?

  • Is emergency lighting operable?

First Aid

First Aid

  • Is the areas first aid officer clearly identified?

  • Is the first aid kit clearly identified and easily accessible?

  • Are the contents of the kit appropriate for the area?

  • Are the contents of kit sufficient, clean and orderly?

  • Is there a treatment record booklet in the kit and is it used?

Lighting

Lighting

  • Is lighting adequate and appropriate to the task?

  • Is the area free from glare and shadows minimised?

  • Are people able to control incoming natural light?

Noise

Noise

  • Is the area free from distracting or disruptive noises?

  • Are people able to be heard without raising their voices?

  • Are screens or partitions in use?

Indoor Air Quality

Indoor Air Quality

  • Is the ventilation comfortable?

  • Is the room too hot or too cold?

  • Has annual air conditioning maintenance been completed by Campus life.

  • Are airconditioning vents and intakes free from dust build up?

Office Equipment and Personal Protective Equipment (PPE)

Office Equipment and Personal Protective Equipment (PPE)

  • Is equipment clean and tidy?

  • Is equipment in good working order?

  • Are procedures for use displayed and people trained?

  • Is common use equipment situated clear of workstations?

  • Is there adequate workspace around equipment?

  • Is the area around photocopiers ventilated?

  • Is equipment maintained appropriately?

  • Has PPE need been assessed and supplied if required?

  • Are workers trained in the correct use of PPE?

  • Is supervision provided in the correct use of PPE?

Ergonomics and Manual Handling

Ergonomics and Manual Handling

  • Have manual handling tasks been examined and managed?

  • Have repetitive tasks been examined and managed?

  • Are mechanical aids available and used when required?

  • Is there sufficient space for all tasks to be carried out?

  • Do workstations suit people?s needs?

  • Is work height and chair adjustable?

  • Is there sufficient leg room?

  • Are staff trained to setup workstations appropriately?

  • Is there a need for foot rests and are they provided?

  • Are document holders available if needed?

  • Is screen based equipment located to prevent glare, shadows?

Electrical

Electrical

  • Are plugs, sockets, switches, and powerboards in good order?

  • Are electrical cords in good order?

  • Do permanent electrical appliances have their own outlet?

  • Is powerboard and extension cord use kept to a minimum?

  • Is electrical equipment testing up to date and tagged?

  • Has annual testing of your buildings safety switch been completed by Campus life?

Aditional Comment and/or Actions

  • Insert additional comments here: Including actions need and taken.

  • This completed checklist has been forwarded to the Head of School/Element?

  • A meeting has been arranged with Head of School/Element to discuss findings?

  • Head of School/Element

  • Add signature

  • Select date

  • Please also forward report to your Group Health & Safety Manager.

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