Technical Services Health Office Inspection

• Griffith University Gold Coast

• Building Location and Room Number

• Conducted on

  Date
• Location
  Address

• Personnel

Introduction

• While working at Griffith University, you may be asked to be involved in or to conduct an office inspection. The checklist walks you through things you?ll need to identify and think about. You may need to take previous office inspection checklists with you to initial and date recommendations which have been actioned . You will need to speak with staff in the area whilst completing the checklist. For assistance with completing the form contact your Human Resource Adviser or Workplace Health and Safety Officer (WHSO).

• Step 1: Advise Head of Element/School about the inspection so that they may inform staff in their area of the upcoming inspection."

• Step 2: complete inspection findings in the follow sections

• Step 4: Save copy of Audit and forward a copy to the team leader

Housekeeping , Layout and Storagex

• Is the area generally tidy and free of rubbish and debris?

  Yes

  No

  N/A

• Are walkways uncluttered and sufficiently wide?

  Yes

  No

  N/A

• Are floor surfaces clean, dry and hazard free?

  Yes

  No

  N/A

• Are any stairs in good repair?

  Yes

  No

  N/A

• Is there adequate storage?

  Yes

  No

  N/A

• Are frequently used items easily accessible?

  Yes

  No

  N/A

• Are stored chemicals signed/labelled appropriately?

  Yes

  No

  N/A

• Are MSDS?s available?

  Yes

  No

  N/A

Fire and Emergency

• Are emergency exits clearly signed and unobstructed?

  Yes

  No

  N/A

• Are all building/floor warden names correctly displayed?

  Yes

  No

  N/A

• Are emergency procedures displayed and practised?

  Yes

  No

  N/A

• Do people know what the fire alarm sounds like?

  Yes

  No

  N/A

• Can the alarm be heard in all areas?

  Yes

  No

  N/A

• Are extinguishers clearly signed and unobstructed?

  Yes

  No

  N/A

• Are fire extinguisher tags up to date?

  Yes

  No

  N/A

• Is emergency lighting operable?

  Yes

  No

  N/A

First Aid

• Is the areas first aid officer clearly identified?

  Yes

  No

  N/A

• Is the first aid kit clearly identified and easily accessible?

  Yes

  No

  N/A

• Are the contents of the kit appropriate for the area?

  Yes

  No

  N/A

• Are the contents of kit sufficient, clean and orderly?

  Yes

  No

  N/A

• Is there a treatment record booklet in the kit and is it used?

  Yes

  No

  N/A

Lighting

• Is lighting adequate and appropriate to the task?

  Yes

  No

  N/A

• Is the area free from glare and shadows minimised?

  Yes

  No

  N/A

• Are people able to control incoming natural light?

  Yes

  No

  N/A

Noise

• Is the area free from distracting or disruptive noises?

  Yes

  No

  N/A

• Are people able to be heard without raising their voices?

  Yes

  No

  N/A

• Are screens or partitions in use?

  Yes

  No

  N/A

Indoor Air Quality

• Is the ventilation comfortable?

  Yes

  No

  N/A

• Is it too hot or too cold?

  No

  Yes

  N/a

• Can windows be opened if air conditioning not working?

  Yes

  No

  N/A

• Are airconditioning vents and intakes free from dust build up?

  Yes

  No

  N/A

• Is air conditioning maintenance being done by OFM?

  Yes

  No

  N/A

• This question only needs to be asked annually.

Office Equipment and Personal Protective Equipment (PPE)

• Is the equipment clean and tidy?

  Yes

  No

  N/A

• Is equipment in good working order?

  Yes

  No

  N/A

• Are procedures for use displayed and people trained?

  Yes

  No

  N/A

• Is common use equipment situated clear of workstations?

  Yes

  No

  N/A

• Is there adequate workspace around equipment?

  Yes

  No

  N/A

• Is the area around photocopiers ventilated?

  Yes

  No

  N/A

• Is equipment maintained appropriately?

  Yes

  No

  N/A

• Has PPE need been assessed and supplied if required?

  Yes

  No

  N/A

• Are workers trained in the correct use of PPE?

  Yes

  No

  N/A

• Is supervision provided in the correct use of PPE?

  Yes

  No

  N/A

Ergonomics and Manual Handling

• Have manual handling tasks been examined and managed?

  Yes

  No

  N/A

• Have repetitive tasks been examined and managed?

  Yes

  No

  N/A

• Are mechanical aids available and used when required?

  Yes

  No

  N/A

• Is there sufficient space for all tasks to be carried out?

  Yes

  No

  N/A

• Do workstations suit people?s needs?

  Yes

  No

  N/A

• Is work height and chair adjustable?

  Yes

  No

  N/A

• Is there sufficient leg room?

  Yes

  No

  N/A

• Are staff trained to setup workstations appropriately?

  Yes

  No

  N/A

• Is there a need for foot rests and are they provided?

  Yes

  No

  N/A

• Are document holders available if needed?

  Yes

  No

  N/A

• Is screen based equipment located to prevent glare, shadows?

  Yes

  No

  N/A

Electrical

• Are plugs, sockets, switches, and powerboards in good order?

  Yes

  No

  N/A

• Are electrical cords in good order?

  Yes

  No

  N/A

• Do permanent electrical appliances have their own outlet?

  Yes

  No

  N/A

• Is powerboard and extension cord use kept to a minimum?

  Yes

  No

  N/A

• Is electrical equipment testing up to date and tagged?

  Yes

  No

  N/A

• Is testing on your building?s safety switch done by OFM?

  Yes

  No

  N/A

• This question only needs to be asked annually.

• Insert Addition Comments here: Including actions need and taken.

• This original completed checklist has been sent to the Head of School/Element?

  Yes

  No

  N/A

• A meeting has been arranged with Head of School/Element to discuss findings?

  Yes

  No

  N/A

• All team members have a copy of the completed checklist as a record

  Yes

  No

  N/A

• Please add an employee.

Employee

• Staff Number

• Signature

  Sign