Information
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Document No.
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Audit Completed For
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Conducted on
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Audit Completed By
- George Gelston
- Julian Hunter
- Stella Segesdy
- George Tomkins
Health, Safety & Environmental Documentation
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Has the site got the correct documentation? (CPP, EMP, SWMP, WPP, TBS & Safe System of Work Pack)
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Has the above information been reviewed and accepted by the Principal Contractor/Network Rail?
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Have all persons been Project/Site inducted and is it recorded?
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Has the task briefing been signed by all personnel and has it been understood by all persons?
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Have the Risk Assessments been brought to the attention of all employees and is it understood?
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Do these assessments: Identify all relevant hazards; Identify at risk groups; identify appropriate control measures; specify necessary arrangements to ensure that such measures continue to be effective?
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Are the employees aware of the hazards and the necessary procedures to protect themselves?
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Are emergency procedures in place?<br>
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Is there an accident book on site? If so, is it being used correctly?
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Is the F10, Health & Safety Law Poster, ELI, Statement of intent etc? displayed or provided for all employees?
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Are toolbox talks being carried out at least on a weekly basis? If so, are records being kept?
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Does everyone on site hold a valid PTS card? If so, have these been checked with Sentinel to confirm their authenticity?
Health Surveillance
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Does the organisation have access to a copy of HSG 61 - Health Surveillance at Work?
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Does the organisation have an occupational health process in place?
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Are occupational health personnel on site or are they remote (contractors)?
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Are there any job specific health issues?
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How often is occupational health reviewed/recorded?
Manual Handling
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Has a risk assessment for Manual Handling been carried out for sharp, unwieldy, heavy, awkward packages and loads?
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Have steps been taken to minimise handling?
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Are full ergonomic assessments made for all hazardous operations?
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Has Manual Handling training been provided for ALL staff?<br>
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Do personnel make full and proper use of any handling equipment provided?
First Aid
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Are there sufficient number of qualified first aiders available on site?
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Are provisions made for special hazards in the workplace?
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Is the first aid box located with the workgroup and is it suitably stocked?
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Has the accident procedure been communicated to all staff with details of who telephones for the emergency services (TBS)?
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Has the map and address of the nearest hospital been briefed to all operatives? (sample 3x Operatives)
Fire and Evacuation
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Are the emergency evacuation procedures brought to the attention of all staff?
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Have a sufficient number of Fire Extinguishers been provided and are they tested/inspected in accordance with the requirements?
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If within a building/semi-permanent site has a Fire Risk Assessment been carried out? Is the Fire Plan available for all staff to view/read?
Display Screen Equipment
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Have all DSE users received the relevant training/information for Display Screen Equipment use?
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Have the minimum requirements for the workstation been met with respect to the Display Screen, Keyboard, Software, Documents, Seating and working environment?
Electricity/Portable Appliance Testing/Work Equipment
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Do you have a register of all portable appliances i.e. Extension leads, portable hand electric tools such as drills etc?
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Are records available to demonstrate that portable appliances are tested and examined by component persons at regular intervals?
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Are visual inspections, carried out as before use checks? (Sample equipment)
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Do you ensure staff working on electrical equipment/systems, are trained?
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Are staff instructed to report immediately, any faulty equipment?
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Are staff aware not to attempt to make any temporary repairs?
Provision of Welfare Facilities
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Are the sanitary conveniences and welfare facilities sufficient for the number of staff to the Network Rail standard?
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Is there an adequate supply of potable drinking water available?
Temperature/Ventalation
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Are means provided to reduce excessive temperatures! I.e. Regular breaks, warm clothing etc.
General
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Ladders: if there are step ups, step ladders, ladders etc. provided for all staff, have they been inspected and result recorded?
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Have staff been briefed on the risks associated win working with ladders?
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Scaffold: if there are fixed or mobile scaffolds provided for staff, have they been inspected and erected by component people?
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Have staff been briefed on the risks associated with scaffolding?
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Pressure Systems: have all relevant pressure systems received a recorded inspection in accordance with written schemes of examination?
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Hazardous Substances: is there a register of hazardous substances and risk assessments for their use?
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Signing In: are all persons signed into site with the GWE operations centre?
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Do you have permits to work? (If required) If so, have all staff been briefed on the controls required with the use of such permit?
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Are operators given adequate training and have they been checked for competence?
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Is Access/Egress onto site adequate?
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Is there any compressed gas/highly flammable liquids stored on site?
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Is the storage of these adequate?
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Is housekeeping to a good standard?
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If not, does it hamper the emergency evacuation process or increase the likelihood of an incident?
Lifting Devices
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Have the operators been properly trained?
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Is there evidence of regular checks and maintenance to ensure the safety of the fork lift trucks/cranes/hoists/hydraulic rams/lifting chains/ropes/strops/pump up pallet trucks etc. ?
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Are machinery and chain inspection certificates available?
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Is the Safe Working Load (SWL) clearly marked?
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Is the latest test date identifiable, and in date?
Control of Substances Hazardous to Health (COSHH)
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Have the risks, use, exposure and nature of the hazardous substance been assessed/briefed to all affected staff?
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Has an inventory been generated for hazardous substances with data on their use, control measures, necessary protective clothing/equipment, exposure levels, monitoring equipment and emergency procedures?
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Are all harmful and dangerous substances clearly labelled?
Personal Protective Equipment (PPE)
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Is everyone wearing the mandatory PPE? (Full orange, lightweight eye protection, head protection, midsole protection boots and gloves)
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Has the PPE been provided to cover all the risks? e.g. Safety harnesses, all weather gear etc.
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Is the equipment being maintained, cleaned and looked after as necessary?
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Is the PPE being properly used?
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Has all persons got their sponsor clearly printed on the back of their high visibility vest/top?
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Is the sponsor their primary sponsor recorded on the Sentinel 2 Database?
Plant & Machinery
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Is the machine/plant complete and correctly installed?
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Are fastenings/holding down arrangements in place?
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Are control systems, warning and markings in place?
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Are safety instructions displayed at the operating positions?
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Are emergency operating devices clearly identified?
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Are sufficient and suitable safety devices fitted?
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Are they subject to periodic working tests?
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Is there protection against specified hazards e.g. Overheating, ejected material etc.
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Are all moving parts adequately guarded?
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Is the machine/plant used for its intended purpose?
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Is the machine/plant regularly maintained and are the maintenance procedures carried out as per the manufacturers recommendations?
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Are maintenance records kept?
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Have risk assessments been carried out on all machinery including portable and hand tools?
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Have the results of the Risk Assessments been communicated to all staff using the particular machinery/tools?
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If sounds levels approach Lower Exposure Action Value (80db) has a noise risk assessment been carried out?
Environment
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Does the organisation retain a register of its Environmental aspects and impacts appropriate to the scope of work?
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Is all controlled waste stored in suitable receptacles (sacks, bins or skips) on the site?
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Are registered controlled waste carriers used to remove and dispose of the waste from the site? (Are copies of the annual waste registration certificates available)
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Are Waste Transfer Notes kept on site for a minimum period of 2 years?
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Are waste products disposed of in a controlled manner by a registered carrier at licensed facilities?
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Is the pollution prevention controls adequate? (Storage, bundling, containers, drips trays on static plant etc.)
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Are the spillage plan/spill kits appropriate and available?
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Does everyone understand their responsibilities and procedure?
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Do they refuel on site?
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Is there a nominated person?
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Check refuel procedures are adequate and the procedure has been clearly communicated to all staff.
Excavations
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Is the excavation clearly demarcated?
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Is there any edge protection to prevent falls?
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If the excavation requires shoring or battering is it suitable and sufficient?
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Is the access/egress into the excavation adequate and safe?
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Does it hamper the emergency evacuation procedure?
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Is there a permit to dig in place?
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Is the permit to dig authorised and in date?
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Is the buried services information/search available on site?
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Is the ground CAT/Genny scanned at least every 200mm checking for buried services?
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If a potential buried service is identified during scanning are insulated hand tools being used if the service requires to be exposed?
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Are they using insulated hand tools with a protection of at least 500V?
Noise
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Is it monitored and results recorded?
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Are the mitigation measures adequate and is hearing protection provided?
Hand Arm Vibration (HAV)
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Is it monitored and results recorded?
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Are the mitigation measures adequate and workplace exposure limits being adhered too?
Railway Specific
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Does the protection arrangements correspond with the WPP/TBS?
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Have the protection/possession arrangements been correctly recorded in the RT3181 or RT3198?
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Is the Safety Critical hours signing in register being used?
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Has any person worked in the previous 12 hours?
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Has the COSS briefed the Safe System of Work to all staff and have they signed the confirmation sheet?
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Have all protection staff had their competences checked with Sentinel 2?
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If they are still valid, do all persons wear the correct identification arm badge?
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Have the latest Network Rail, Amey and GWE safety bulletins been briefed?
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Have any TVPs been issued?
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If a TVP has been issued has the permit, letter of authority and medical questionnaire been completed and returned?
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Does anyone within the workgroup wear contact lenses and have they made the COSS aware?
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Is the method of protection being used adequate and conform to the Track Access Policy?
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Has the Site Warden/Lookout got the correct equipment with them at all times?
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Is their any Site Warden or Redzone working being utilise and if so, do they have the correct authorisation in place?
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If using Unassisted Lookout Protection is the sighting distance adequate to all the workgroup to be in their place of safety at least 10 seconds prior to the arrival of a train?
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If any newly qualified PTS personnel on site, are they supervised at all times including the wearing of the correct blue coloured head protection?
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Whenever a train passes do all members of the workgroup acknowledge the train?
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Has the COSS had to change the TBS?
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Has the change been briefed to all members of staff in a place of safety?
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If using a vehicle on or near the line, is the vehicle displaying its 4-ways and is it keeping to the 5mph speed limit?
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If there are any axle counters present are the workgroup ensuring that all metal objects including safety boots are at least 100mm away as to not interfere with the system?
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If working on or near live OLE are the workgroup maintaining the 9ft rule? (Unless the OLE is isolated)
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Distribution List: Principal Contracts Manager, Principle HSEQ, Network Rail HSEA, Project Manager, Interface Manager and Site Supervisor or COSS.
