Health, Safety & Environmental Documentation

  • Has the site got the correct documentation? (CPP, EMP, SWMP, WPP, TBS & Safe System of Work Pack)

  • Has the above information been reviewed and accepted by the Principal Contractor/Network Rail?

  • Have all persons been Project/Site inducted and is it recorded?

  • Has the task briefing been signed by all personnel and has it been understood by all persons?

  • Have the Risk Assessments been brought to the attention of all employees and is it understood?

  • Do these assessments: Identify all relevant hazards; Identify at risk groups; identify appropriate control measures; specify necessary arrangements to ensure that such measures continue to be effective?

  • Are the employees aware of the hazards and the necessary procedures to protect themselves?

  • Are emergency procedures in place, are they known to the group?

  • Is there an accident book on site? If so, is it being used correctly?

Manual Handling

  • Has a risk assessment for Manual Handling been carried out for sharp, unwieldy, heavy, awkward packages and loads?

  • Have steps been taken to minimise handling?

  • Are full ergonomic assessments made for all hazardous operations?

  • Has Manual Handling training been provided for ALL staff?

  • Do personnel make full and proper use of any handling equipment provided?

First Aid

  • Are there sufficient number of qualified first aiders available on site?

  • Are provisions made for special hazards connected to the works? if so, please detail in notes field.

  • Is the first aid kit located with the workgroup and is it suitably stocked?

  • Has the accident procedure been communicated to all staff with details of who telephones for the emergency services (TBS)?

  • Has the map and address of the nearest hospital been briefed to all operatives? (sample 3x Operatives)

Fire and Evacuation

  • Are the emergency evacuation procedures brought to the attention of all staff?

  • Have a sufficient number of Fire Extinguishers been provided and are they tested/inspected in accordance with the requirements?

Provision of Welfare Facilities

  • Are the sanitary conveniences and welfare facilities sufficient for the number of staff to the Network Rail standard?
    The welfare van how far from the worksite is it parked.

  • Is there an adequate supply of potable drinking water available?


  • Are means provided to reduce excessive temperatures! I.e. Regular breaks, warm clothing etc.


  • Ladders: if there are step ups, step ladders, ladders etc. provided for all staff, have they been inspected and result recorded?

  • Have staff been briefed on the risks associated win working with ladders?

  • Scaffold: if there are fixed or mobile scaffolds provided for staff, have they been inspected and erected by component person?

  • Have staff been briefed on the risks associated with scaffolding?

  • Signing In: are all persons signed into site with the GWE operations centre?

  • Do you have permits to work? (If required) If so, have all staff been briefed on the controls required with the use of such permit? What is the method of protection?

  • Are the plant operators given adequate training and have they been checked for competence?

  • Is Access/Egress onto site adequate?

  • Is housekeeping to a good standard?

  • If not, does it hamper the emergency evacuation process or increase the likelihood of an incident?

Lifting Devices

  • Is there evidence of regular checks and maintenance to ensure the safety of the fork lift trucks/cranes/hoists/hydraulic rams/lifting chains/ropes/strops/pump up pallet trucks etc. ?

  • Are the rope access ropes fit for purpose and free former damage are inspection certificates available, or available stored at the office

  • Is the latest test date identifiable, and in date?

Control of Substances Hazardous to Health (COSHH)

  • Have the risks, use, exposure and nature of the hazardous substance been assessed/briefed to all affected staff?

  • Has an inventory been generated for hazardous substances with data on their use, control measures, necessary protective clothing/equipment, exposure levels, monitoring equipment and emergency procedures?

  • Are all harmful and dangerous substances clearly labelled?

Personal Protective Equipment (PPE)

  • Is everyone wearing the mandatory PPE? (Full orange, lightweight eye protection, head protection, midsole protection boots and gloves)

  • Has the PPE been provided to cover all the risks? e.g. Safety harnesses, all weather gear etc.

  • Is the equipment being maintained, cleaned and looked after as necessary?

  • Is the PPE being properly used?

  • Has all persons got their sponsor clearly printed on the back of their high visibility vest/top?

Plant & Machinery

  • Is the machine/plant complete and correctly installed? Correctly and securely secured to prevent falling

  • Are fastenings/holding down arrangements in place?

  • Is the machine/plant regularly maintained and are the maintenance procedures carried out as per the manufacturers recommendations?

  • Are maintenance records kept?

  • Have risk assessments been carried out on all machinery including portable and hand tools?

  • Have the results of the Risk Assessments been communicated to all staff using the particular machinery/tools?

  • If sounds levels approach Lower Exposure Action Value (80db) has a noise risk assessment been carried out?


  • Is all controlled waste stored in suitable receptacles (sacks, bins or skips) on the site?

  • Are registered controlled waste carriers used to remove and dispose of the waste from the site? (Are copies of the annual waste registration certificates available) where does the waste go?

  • Are waste products disposed of in a controlled manner by a registered carrier at licensed facilities?

  • Are the pollution prevention controls adequate is there a workable action plan that has briefed out to the work force?

  • Are the spillage plan/spill kits appropriate and available?

  • Does everyone understand their responsibilities and procedure?

  • Check refuel procedures are adequate and the procedure has been clearly communicated to all staff.


  • Is there any edge protection to prevent falls?

  • Is the access/egress into the excavation adequate and safe?

  • Is there a permit to dig in place?

  • Is the permit to dig authorised and in date?

  • Is the buried services information/search available on site?

  • Is the ground CAT/Genny scanned at least every 200mm checking for buried services?

  • If a potential buried service is identified during scanning are insulated hand tools being used if the service requires to be exposed?

  • Are they using insulated hand tools with a protection of at least 500V?


  • Is it monitored and results recorded?

  • Are the mitigation measures adequate and is hearing protection provided?

  • Have staff been briefed on trigger times for each piece of work equipment

Hand Arm Vibration (HAV)

  • Is it monitored and results recorded?

  • Are the mitigation measures adequate and workplace exposure limits being adhered too?

Railway Specific

  • Does the protection arrangements correspond with the WPP/TBS?

  • Have the protection/possession arrangements been correctly recorded in the RT3181 or RT3198?

  • Has the COSS briefed the Safe System of Work to all staff and have they signed the confirmation sheet?

  • Have all protection staff had their competences checked with Sentinel 2?

  • If they are still valid, do all persons wear the correct identification arm badge?

  • Have any TVPs been issued?

  • If a TVP has been issued has the permit, letter of authority and medical questionnaire been completed and returned?

  • Does anyone within the workgroup wear contact lenses and have they made the COSS aware?

  • Is the method of protection being used adequate and conform to the Track Access Policy?

  • Has the Site Warden/Lookout got the correct equipment with them at all times?

  • Is their any Site Warden or Redzone working being utilise and if so, do they have the correct authorisation in place?

  • If any newly qualified PTS personnel on site, are they supervised at all times including the wearing of the correct blue coloured head protection?

  • Has the COSS had to change the TBS?

  • Has the change been briefed to all members of staff in a place of safety?

  • Distribution List: Principal Contracts Manager, Principle HSEQ, Network Rail HSEA, Project Manager, Interface Manager and Site Supervisor or COSS.

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