Handover Document

Title Page

Tenants Name (from lease)
Tenants Address (from lease)
Tenancy Unit Number
Centre Name
Trading Name
Lease Number
Conducted on
Prepared by

Landlord works

Actual handover of the above premises occurred today.

Landlord's works have been completed except for:
Minor matters that will not prevent the Tenant from conducting Fitout Works
Please provide details
Matters that will be affected or require interface with the Tenant's Fitout Works
Please provide details

Signatures

Signed for and on behalf of the Landlord:
Acknowledged by/for and on behalf of the Tenant:

Tenancy Condition

Tenancy Floor - Timber or Concrete smooth finish
If No - please provide details
Notes
Mall Tile Ingo - Completed and cut to lease line
If No - please provide details
Notes
Drainage Supply Point - Installed and position OK
If No - please provide details
Notes
Water Supply Point - Installed and position OK
If No - please provide details
Notes
Gas Supply Point - Installed and position OK
If No - please provide details
Notes
Exhaust Supply Point - Installed and position OK
If No - please provide details
Notes
Tenancy Clean - Cleaned and Acceptable
If No - please provide details
Notes
Temp Electrical Distribution Board (EDB) - Installed to rear wall
If No - please provide details
Notes
Temp Electrical Distribution Board (EDB) - Installed to rear wall
If No - please provide details
Notes
Electrical Supply Main Cable - Installed to rear wall with 5m slack coiled in ceiling area
If No - please provide details
Notes
Comms Main Cable - Installed coiled in ceiling area
If No - please provide details
Notes
Thermostat and Cable - Installed coiled in ceiling area (documented on drawing for new installation location.
If No - please provide details
Notes
Sprinklers - To open plan
If No - please provide details
Notes
Air Conditioning - To open plan
If No - please provide details
Notes
Additional Builders Works - Are Works completed
If No - please provide details
Notes

Lessee's Responsibilities (New Tenant)

Pre Start Meeting - Completed
Notes
Schedule D - Completed
Notes
Building Permit - Received
Notes
Design Approval Granted - Final Documentation Drawings Provided
Notes
Shopfitter Inductions - Completed
Notes
Fitout Program - Received
Notes
Category One Works - Approved / Accepted
Notes
Supply Authorities - Contacted
- Electricity
- Gas
- Phone
Notes

Pre-Trade Requirements

Leases Signed
Notes
Bank Guarantee
Notes
Public Liability Insurance (PLI)
Notes
Category One Works Paid
Notes
1st Month's Rent Paid
Notes
Opening Promo Paid
Notes
Design Review Fee Paid
Notes
Hoarding Fee Paid
Notes
Major Defects Rectified
Notes
Final Trade Certificates and Certificate of Final Inspection (Occupancy Certificates) Recieved
Notes

Absentee Handover

NOTICE OF ABSENTEE HANDOVER OF PREMISIS

We advise that handover of the above premises occurred on:
Select date
We note that you chose not to have a representative present at handover.

We attach the following for your information only.

a) Notice of Actual Handover; and
b) Handover Site Status Photographs

Your lease will commence on expiry of the fitout period, or on the commencement of trade, whichever is the earlier.
If you have not already done so, we remind you that prior to commencing any works on site you must:

o ensure that your design drawings have been received final design approval by your Vicinity Retail Design Manager and the relevant authorities;
o ensure that your Building Permit has been forwarded to the Fitout Coordinator at Centre Management; and
o arrange for your shopfitter to undertake a site induction.
If you have not already done so, we remind you that prior to the commencement of trade you must:

1) return your executed lease documents to our solicitors, Minter Ellison;
2) provide your Bank Guarantee to your Credit Officer;
3) provide your certificate of currency of insurance for $20 million to Centre Management;
4) provide your rent in advance to your Leasing Executive;
5) pay your hoarding charges (if applicable);
6) pay the Design Review Fee;
7) pay the Category 1 charges (if applicable) (note the charges will be provided to you on handover of the tenancy);
8) rectify defects in your shop fitout; and
9) otherwise comply with all other terms of the lease documents.

Please note that failure to complete any of the above will not delay your lease (and rental) commencement date, but will prevent you commencing your fitout works or commencing trade.
Photos of Tenancy Condition at Handover
Signed for and on behalf of the Landlord:

Schedule D

SCHEDULE D

ACKNOWLEDGMENT OF REQUIREMENTS

• Please complete and return this form to Centre Management as soon as possible.
• Work will not be permitted to commence until this form is received.
• Please contact the required contractors in advance of the fitout and allow ample time in scheduling of shop fitout for these services to be carried out.
Shopfitters/Contractor I,
Of,
Shopfitters/Contractor working on shop number:
In Shopping Centre:
acknowledge that I have read and understand The Guidelines for Tenancy and Centre Works of Vicinity Centres as per the attached document.

I also agree to comply with these guidelines and will ensure that my employees, contractors and visitors
during the fitout or works period undergo an induction so that they understand the requirements, the risks
posed by the operations being conducted at the site and the risks and safety procedures for the Centre.
Signature of SHOPFITTER/CONTRACTOR
TENANT I,
Of,
being the Tenant of shop number
In Shopping Centre:
acknowledge that I have read and understand the requirements of Vicinity Centres as per the Guidelines for Tenancy and Centre Works documentation.

I agree to comply with the guidelines and will ensure that my employees, contractors and visitors during the
fitout or works period undergo an induction so that they understand the requirements, the risks posed by the
operations being conducted at my tenancy and the risks and safety procedures for the Centre.
Signature of TENANT
Authorised by: Centre Operations Manager or Centre Manager