Information
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Conducted on
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Site name?
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Please select: number of participants?
- 2
- 3
- 4
- 5
- 6
- 7
- 8
- 9
- 10
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Please select audit personnel:
- Lee Spall
- Kevin Sadler
- Sarah Ventham
- Anne Fraser
- Jane Tyson
- Earny Fraser
- Tom Canaway
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Additional Personnel:
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Please select: Representatives conducting Audit?
- Site Staff
- Business Director
- Site Manager
- Head Teacher / Principal
- Governor
- Union representative
- HSE representative
- Teacher
- CEO
- Other
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Please select: climate condition at the time of Audit?
- Hot
- Mild
- Cold
- Damp
- Humid
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Please state: Any matters that may change or affect outcome of this Audit? I.e building works etc.
1.0 - Previous inspection
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1.1 - Has the last inspection been reviewed?
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1.2 - Are there any outstanding actions?
2.0 - Management of Policies & procedures
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2.1 - Does the school have a written Health & Safety policy?
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2.2 - Is the Health and Safety policy specific to the school?
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2.3 - Is the Health and Safety Policy 'Statement of Intent' signed and dated by the Head-Teacher and Chair of Governors?
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2.4 - Is the Health and Safety policy set for review?
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2.5 - Does the Health and Safety Policy define responsibilities of individuals, e.g. Head Teacher, Health and Safety Co-ordinator, Deputy Head-Teacher, Governors, Teachers, Site-Staff etc.?
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2.6 - Does the Health and Safety Policy define the arrangements with respect to: who will carry out risk assessments, means by which staff will be consulted over health and safety issues, Arrangements for safe plant and equipment, Safe handling and use of substances, information, instruction and supervision, Competency for tasks and training, accidents, first aid and work related ill health, monitoring (e.g. Inspections), emergency procedures, fire and evacuation?
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2.7 - Is a copy of the schools Health and Safety Policy available for reference for all staff?
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2.8 - Does the school have a Union appointed Health and Safety Representative?
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2.9 - Is the safety Representative involved with inspections, Audits etc.?
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2.1.1 - Is Health and Safety a standard item on all staff and Governors meetings?
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2.1.2 - Is Health and Safety a standard item on all Senior Management Team meetings?
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2.1.3 - Does the school have a safety management group/committee/team established with representation from the Governing body, Head teacher (or other member of SMT), senior staff and employee safety representative?
3.0 School Risk Assessment
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3.1 - Has someone been formally identified (I.e. in the schools Health and Safety Policy) to manage the process of ensuring that risk assessments are carried out?
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3.2 - Is a suitable risk assessment system in use?
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3.3 - Have risk assessments been carried out for all significant school activities, and for the management of the premises?
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3.4 - Are risk assessments reviewed at appropriate intervals?
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3.5 - Has the completion of risk assessments been prioritised (Action Plan) according to the risk - e.g. High ( short term), Medium (medium term) and Low (long term)?
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3.6 - Does the co-ordinator monitor completion of risk assessment against the Action Plan?
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3.7 - Has the school obtained COSHH Assessments for all potentially hazardous substances and materials used in the school?
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3.8 - Have COSHH assessments been obtained from relevant contractors (e.g. Cleaners, Catering, Builders and Decorators etc.?
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3.9- Is there a written policy on the purchase, assessment, storage, maintenance and use of personal protective equipment?
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3.1.1 - Have Display Screen Equipment assessment been carried out for all staff workstations?
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3.1.2 - Has action been taken on issues raised by the Display Screen Equipment assessments?
4.0 Premises Management
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4.1 - Has a school-based person been appointed to carry out termly Health and Safety inspections of the school?
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4.2 - Does the appointed person carry out recorded visual safety inspections of the following areas: services (gas, water and electricity) and premises including (any asbestos containing materials, storage, equipment, plant, grounds etc.?
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4.3 - Are services such as (gas, water and electricity) isolation systems clearly marked and kept free from obstruction?
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4.4 - Is there system procedure in place for reporting damage/deficiencies to premises/facilities, which staff are aware of and have access to?
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4.5 - Is there evidence that demonstrates damage/deficiencies to premises/facilities are reviewed and action taken where necessary?
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4.6 - Are documents available showing yearly inspections are carried out by contractors for Gas appliances (where applicable)?
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4.7 - Are documents available showing the inspections of Electrical appliance testing (PAT) including cleaning equipment?
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4.8 - Are documents available showing 5 yearly inspections are carried out by contractors in relation to fixed wiring?
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4.9 - Are documents available showing inspections are carried out by contractors for lifting equipment (including lifts, hoists etc)? Note: 6 monthly for people carrying equipment, 12 monthly for other equipment.
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4.1.1 - Is there a school based person appointed to liaise with and monitor contractors on site?
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4.1.2 - Does the management of vehicles and pedestrians on site include; speed limits, speed inhibitors (speed-bumps) barriers, signs, road markings?
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4.1.3 - Is there safe access for loading and unloading large materials, catering supplies and equipment etc?
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4.1.4 - Is there a contingency plan in place if any area is found to be unsafe and has to be taken out of action?
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4.1.5 - Is there a procedure in place to ensure that water temperature devices (e.g. Thermostatic control valves for mixer taps etc.) are annually checked?
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4.1.6 - Is there a procedure in place to ensure that shower heads dismantled, sanitised and had hot water run through them for at least 2 minutes at the start of each term?
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4.1.7 - Does the school have a current Asbestos Management Plan?
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4.1.8 - Are procedures in place to ensure that privately owned electrical equipment is not used on the premises unless it has been PAT tested?
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4.1.9 - Are procedures in place for the use of access equipment (ladders, steps etc.) for displaying of work, high storage, access to loft-spaces, stage lighting etc.?
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4.2.1 - If the schools kitchen is run privately, has a Food Safety Audit been carried out by Health and Safety services in the last 12 months?
5.0 Contractor Management/Building Works
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5.1 - Is there a school based representative appointed to liaise with contractors undertaking major works?
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5.2 - Has a school based person been appointed to ensure that the risk due to having contractors on site is monitored and controlled?
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5.3 - Is a record kept by the school of monitoring contractor activities?
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5.4 - Has a person been appointed with authority from the head teacher to request action from contractors where conditions are felt to be unsafe?
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5.5 - Does the school retain copies of safety files for all construction work carried out under the Construction (design & management) Regulations?
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5.6 - Does the school ensure that selected contractors are competent to carry out the work?
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5.7 - Does the school have in place policy and procedures for the control and management of any works carried out by volunteers or parents/helpers?
6.0 - Displayed notice
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6.1 - Displaying public liability insurance certificate?
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6.2 - Displaying Energy Certificate?
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6.3 - Displaying Health & Safety Regulations?
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6.4 - Does the school hold a Food hygiene/safety certificate?
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6.5 - Display screen equipment safety information for PC users (offices)
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6.6 - Are Fire Action Notices in place around the school?
7.0 Management: Fire Safety and Emergency Procedures
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7.1 - Has a fire safety risk assessment been carried out and reviewed within the last 12 months?
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7.2 - Have resulting issues from the Fire Risk Assessment been addressed?
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7.3 - Are Evacuation procedures in place to ensure that premises can evacuated safely to dedicated muster point(s)?
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7.4 - Are documented procedures in place, for the total evacuation from the school site to a dedicated indoor location e.g.in the event of a gas leak etc?
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7.5 - Fire panel, including fire detection systems tested quarterly by contractors?
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7.6 - Weekly MCP test records present and up to date?
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7.7 - Fire drill log book present and up to date?
8.0 - Fire Prevention
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8.1 - Are Fire evacuation procedures displayed locally and understood by all employees?
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8.2 - Are Extinguishers in place and clearly marked for type of fire?
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8.3 - Are Extinguishers clear of obstructions?
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8.4 - Are service inspection tags and pins present on fire extinguishers?
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8.5 - Are Exit doors easily opened from inside?
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8.6 - Are there Adequate direction notices for fire exits?
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8.7 - Are Extinguishers periodically serviced?
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8.8 - Exits clear of obstructions?
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8.9 - Is the Fire alarm system functioning correctly?
9.0 - First Aid & Disabled requirements
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9.1 - Is there sufficient access for disabled visitors (ramps, hand rails etc).?
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9.2 - Is there designated parking for disabled badge holders?
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9.3 - PEEPs in place and periodically reviewed?
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9.4 - Are carers aware of evacuation procedures for disabled occupancy?
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9.5 - Are first Aider names and locations displayed on signs throughout the school?
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9.6 - Are first aid certificates current, approved and records kept by school?
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9.7 - Is there a person designated to monitor first aid kits?
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9.8 - Does the school have a record of the number and locations of first aid kits?
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9.9 - Is there a correctly completed first aid log available?
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9.1.1 - Is there a written procedure for notifying parents of all serious or significant injuries to pupils?
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9.1.2 - Are records kept of contacting parents?
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9.1.3 - Is there a medical/drug administration policy within the school?
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9.1.4 - Is there a secured, locked, place for the storage of drugs which may have to be dispensed to pupils (with parental consent)?
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9.1.5 - Are there clearly written precautions/procedures for any children with specific medical conditions e.g. Nut allergy?
10.0 Personal Safety and School Security
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10.1 - Have risk assessments been carried out on those staff whose personal safety is most likely to be at risk while at work? (E.g. Site staff, staff working in isolated classrooms staff working alone, SENCOs, etc.)
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10.2 - Does the school have suitable written procedures for the security of the premises?
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10.3 - Is there documented evidence to show that all staff (including temporary staff) are informed of procedures relating to security?
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10.4 - Are clear signs in place to show visitors/contractors where to report when entering school grounds?
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10.5 - Is there a documented system for controlling/monitoring and identifying visitors to the school (e.g. Visitor book)?
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10.6 - Is there an appointed person responsible for security, who carries out end of day checks to ensure doors, windows, skylights etc are secure and visual checks during school holidays?
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10.7 - Is there a procedure for key holders responding to out-of-hours incidents?
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10.8 - Are all incidents of intruders or trespassers logged and reported to the Police?
11.0 Accident and Incident Reporting and Investigation
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11.1 - Is there a written accident, disease and dangerous occurrence reporting procedure?
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11.2 - Are all appropriate accidents, diseases and dangerous occurrences reported using the on-line Accident Reporting System in accordance with the guidelines?
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11.3 - Is there a clear written procedure for the reporting of violence to staff from pupils, parents, contractors, visitors etc?
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11.4 - Has the school appointed someone to review and investigate accidents, diseases and dangerous occurrences (this person must be registered as a "manager" on the Online Accident Reporting System and must complete the "Action Taken" part of each report)?
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11.5 - Do you have evidence to show risk assessments are reviewed as a result of accidents, diseases or dangerous occurrences i.e health safety log book?
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11.6 - Are the results of any investigation into any significant accident, disease or dangerous occurrence reported to the Head Teacher?
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11.7 - Are the results of any investigation into any significant accident, disease or dangerous occurrence reported to the governors?
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11.8 - Are accidents/incidents reports reviewed at the safety group/committee meetings?
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11.9 - Does the school have a Near Miss /Incident Report form which is made available to all staff?
12.0 Training
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12.1 - Do contractors and visitors receive induction training when first visiting the school?
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12.2 - Has the school's Health and Safety co-ordinator received the appropriate Health and Safety training and to a competent level?
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12.3 - Has the Head teacher attended any relevant Health and Safety training?
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12.4 - Has the school's Site Manager attended any relevant Health and Safety training?
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12.5 - Has the school's Site Team including cleaners, received any relevant Health and Safety training?
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12.6 - Has the school's First Aider(s) received HSE approved training?
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12.7 - Evidence of Fire equipment training for staff present?
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12.8 - Training for FIRE MARSHALS carried out within the last 2 years?
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12.9 - Child Protection Training with records to support?
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12.1.1 - Child Restraint Training with records to support?
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12.1.2 - Have all staff received induction training when starting employment with the school (including temporary and supply staff)?
13.0 Buildings, Facilities and Grounds
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13.1 - Are all internal corridors level, free from tripping hazards and kept clear of obstructions?
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13.2 - Are hot surfaces e.g. radiators and hot pipes adequately guarded?
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13.3 - Are housekeeping and hygiene standards satisfactory?
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13.4 - Are corridors and staircases adequately lit?
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13.5 - Are stair treads non-slip and are nosing's adequately contrasted?
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13.6 - Are staircase handrails secure?
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13.7 - Is glazing secure (not cracked or broken)?
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13.8 - Is safety glazing installed in doors and any windows which are either totally or partially below 0.8m for from the floor?
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13.9 - Has a risk assessment been undertaken for areas of unprotected glazing above .8m from the floor, and action taken?
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13.1.1 - Where safety film is fitted to glazing, is it in good condition (not peeling or otherwise damaged)?
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13.1.2 - Has a risk assessment been undertaken to determine where window restrictors may be necessary, and action taken?
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13.1.3 - Externally, are there any uneven/broken paving slabs, uneven walkways or steps?
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13.1.4 - Where there are more than three steps, are hand rails fitted and secure?
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13.1.5 - Are all external walkways,steps and entrances to the buildings adequately lit?
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13.1.6 - Are boiler room, plant rooms and electrical switchgear rooms/cupboards kept locked?
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13.1.7 - Are boiler rooms, plant rooms and electrical switchgear rooms kept clear of storage of materials?
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13.1.8 - Are fences in a good state of repair?
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13.1.9 - Are there any areas which children can access where they could fall and become impaled on fences or railings
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13.2.1 - Are hedges kept cut to ensure that branches, brambles, etc do not protrude onto walkways or play areas?
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13.2.2 - Has a risk assessment been carried out by a competent person on any trees on the school site?
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13.2.3 - Are playground surfaces in good condition (free from excess gravel, pot holes, etc)?
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13.2.4 - Is playground equipment in a good state of repair?
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13.2.5 - Is adventure play equipment in a good state of repair?
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13.2.6 - Are safety surfaces installed around adventure play equipment (where there is a potential to fall 1m or more)?
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13.2.7 - Where installed, are safety surfaces around play equipment in good condition?
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13.2.8 - Is the adventure play area supervised independently from other areas when in use?
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13.2.9 - Is a record kept of daily, termly and annual checks of adventure play equipment?
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13.3.1 - Is the exercising of dogs prohibited on school grounds?
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13.3.2 - Is there a policy and procedure in place for the control of litter?
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13.3.3 - Are refuse and recycling bins stored securely and away from buildings?
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13.3.4 - Are all cleaning and caretaking equipment, materials and COSHH substances stored securely and tidily
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13.3.5 - Are all COSHH substances used by the school staff (e.g spray fixatives and whiteboard cleaner etc) stored in locked cupboards?
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13.3.6 - Does the school provide adequate areas of shade outside for pupils during lunch and break-times?
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13.3.7 - Does the school have a documented procedure for the use of the pond?
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13.3.8 - Does the school have a documented procedure for the keeping of animals and insects etc?
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Auditor's signature
