Health and safety workplace inspection

• Site conducted

  Select

• Conducted on

  Date

• Prepared by

• Location
  Address

• Is the company logo prominant and visable?

  Yes

  No

  N/A

• Is the site governed by a permit?

  Yes

  No

  N/A

• Are the details of the permit and site contact accessible?

  Yes

  No

  N/A

• Is there a site traffic plan in place?

  Yes

  No

  N/A

• Is this displayed in an area where it call be seen by all staff and visitors?

  Yes

  No

  N/A

• Are there electric gates?

  Yes

  No

  N/A

• Is there gate fail safety instructions in a prominent visible position?

  Yes

  No

  N/A

Entering the office

• Is there adequate space for staff to work safely?

  Yes

  No

  N/A

• Are floors, walkways and stairs in good condition, free from obstructions and non slip?

  Yes

  No

  N/A

• Are trailing leads kept to a minimum, where they are necessary are they routed safely, secured and covered?

  Yes

  No

  N/A

• Are materials stored safely, consider manual handling implication?

  Yes

  No

  N/A

• Where PPE is provided, is it stored appropriately?

  Yes

  No

  N/A

• Are structures stable, secured, braced and not overloaded (shelves, bookcases, filing cabinets etc)

  Yes

  No

  N/A

• Can windows, doors and gates be opened safely and prevent trapping hazards?

  Yes

  No

  N/A

• Is there suitable heating and ventilation?

  Yes

  No

  N/A

• is lighting suitable for the work activity?

  Yes

  No

  N/A

• Are employees/ visitors protected from noise levels that may be harmful?

  Yes

  No

  N/A

• Where display screens are in use, Have DSE assessments been completed?

  Yes

  No

  N/A

• Yes

  No

  N/A

Notice boards

• is there an up-to-date Health and safety law poster located in a prominent position?

  Yes

  No

  N/A

• Does it contain the relevant information - as identified in the poster?

  Yes

  No

  N/A

• Is there a signing in board? Are all employees on the board?

  Yes

  No

  N/A

• Is there a sign showing fire marshalls on site?

  Yes

  No

  N/A

• Are fire evacuation arrangements clearly visable? Does this include site building plan with fire exits?

  Yes

  No

  N/A

• Is there a sign showing trained first aiders on site?

  Yes

  No

  N/A

• Is there a current Health and safety policy on the board?

  Yes

  No

  N/A

• Is the companys liabilty insurance displayed?

  Yes

  No

  N/A

Accident, Incident and defect reporting

• Is there a process in place for staff to report accidents, incidents, near misses and dangerous occurrences?

  Yes

  No

  N/A

• is it being used?

  Yes

  No

  N/A

• Are actions in place to prevent a reoccurance?

  Yes

  No

  N/A

• Is there a process in place for staff to report defects on site and for action to be taken as necassary?

  Yes

  No

  N/A

First aid

• are there first aid kits on site?

  Yes

  No

  N/A

• Are the first aid kits sealed and in date?

  Yes

  No

  N/A

• Is there an a sufficient number of first aid kits to cover site?

  Yes

  No

  N/A

• Are there an adequate number of trained first aiders?

  Yes

  No

  N/A

• Are staff aware of procedure when first aid kit needs to be used?

  Yes

  No

  N/A

Fire precautions

• Has a fire risk assessment been carried out? is it recorded, accessible and up to date?

  Yes

  No

  N/A

• Has the FRA identified actions to be undertaken?

  Yes

  No

  N/A

• Does the premisis have an emergency evacuation plan which covers action to be taken in event of a fire?

  Yes

  No

  N/A

• Have building users been informed of the emergency evacuation plan?

  Yes

  No

  N/A

• Are they aware of fire assembly point?

  Yes

  No

  N/A

• Is there a fire safety log book?

  Yes

  No

  N/A

• Does this contain weekly fire alarm checks?

  Yes

  No

  N/A

• Weekly smoke detector testing?

  Yes

  No

  N/A

• Does this contain records of monthly emergency lighting tests?

  Yes

  No

  N/A

• Does this contain records of 6 monthly evacuation drills?

  Yes

  No

  N/A

• Yes

  No

  N/A

• Does the fire safety log book contain records of annual services/tests/checks of complete fire alarm system?

  Yes

  No

  N/A

• Are fire extiguishers, hose reels and fire blankets checked annually and labelled?

  Yes

  No

  N/A

• Are fire extinguishers easily accessible with signs next to them to show types and use?

  Yes

  No

  N/A

• Are fire doors Labelled, maintained and kept closed or have suitable closing mechanisms in place?

  Yes

  No

  N/A

• if there are self closing fire doors - do these work properly?

  Yes

  No

  N/A

• Do fire exit doors open freely?

  Yes

  No

  N/A

• Are stairways, corridors and fire escapes free from obstruction?

  Yes

  No

  N/A

• Yes

  No

  N/A

Machinary and work equipment?

• Is lifting equipment inspected under LOLER every 12 months?

  Yes

  No

  N/A

• Has this been recorded?

  Yes

  No

  N/A

• Is there a procedure in place for undertaking visual / pre use inspections and reporting and recording defects?

  Yes

  No

  N/A

• is work equipment in good condition ad suitable for the task?

  Yes

  No

  N/A

• is there evidence of appropriate warning signage?

  Yes

  No

  N/A

• Are there mechanisms to stop/isolate the machinery in the event of an emergency and are they accessible?

  Yes

  No

  N/A

• Are safety belts available and used?

  Yes

  No

  N/A

• Is machinary and equippment adequately guarded? access to dangerous party of machinary must be prevented where practical?

  Yes

  No

  N/A

Electricity

• Has portable electrical equipment been formally tested and labelled in accordance with the requirements of the WCC electrical testing policy?

  Yes

  No

  N/A

• Is a record available locally?

  Yes

  No

  N/A

• Are cables maintained in a safe condition, eg no cuts or frayed wires showing?

  Yes

  No

  N/A

• Are sufficient electrical sockets provided to prevent overloading?

  Yes

  No

  N/A

• Are all extension cables fused?

  Yes

  No

  N/A

• if drum cable extensions are used are they fully unwound?

  Yes

  No

  N/A

• Has the property undergone a fixed electrical test in the last 5 years?

  Yes

  No

  N/A

• Yes

  No

  N/A

Security

• Are waste/ refuse bins located away from the building to prevent arson?

  Yes

  No

  N/A

• Has the risk of unautherised access to external areas of the buiding and site been managed? ie are gates and site fencing in good condition?

  Yes

  No

  N/A

• Are external areas adequately lit?

  Yes

  No

  N/A

• Is any equipment provided for security reasons in good working order? ie CCTV and security lighting?

  Yes

  No

  N/A

• Yes

  No

  N/A

External Environment

• Are carparks and roadways in good repair and free from potholes?

  Yes

  No

  N/A

• Are risks from fragile roofs managed and signs displayed?

  Yes

  No

  N/A

• Are passageways and traffic routes free from obstruction and other hazards, ensuring the safe movement of people and vehicles?

  Yes

  No

  N/A

• Are external areas maintained eg green areas, treas and shrubs?

  Yes

  No

  N/A

• Are external areas free from slip and trip hazards?

  Yes

  No

  N/A

• Is there safe access and egress to the building for employees and other site users where relevant?

  Yes

  No

  N/A

• Do all staircases have a securely fixed handrail?

  Yes

  No

  N/A

• Is the building/ site appropriately accessible for all users, eg persons with a disabilty?

  Yes

  No

  N/A

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• Yes

  No

  N/A

Health, Hygiene and general well being

• Are there suitable arrangements for employees to prepare meals, boil water and make a hot drink?

  Yes

  No

  N/A

• Is drinking water available?

  Yes

  No

  N/A

• Are there suffienct toilet, hand washing and drying facilities for employees and other users of the workplace?

  Yes

  No

  N/A

• Are arrangements in place for servicing of air conditioning units? Are these done annually and supporting documents filed?

  Yes

  No

  N/A

• Is there asbestos on site?

  Yes

  No

  N/A

COSHH

• Is there suitable storage provided for all hazardous substances and is it used effieciently?

  Yes

  No

  N/A

• Is there a complete and current COSHH folder on site, including material safety data sheets for all substances and risk assessments for hazardous substances?

  Yes

  No

  N/A

• Are all chemical products stored in suitable containers, labelled and used appropriately? ie corrosive, irritant, flammable?

  Yes

  No

  N/A

• Is there a procedure in place for the disposal of hazardous waste ie Fluorescent light tubes?

  Yes

  No

  N/A

• Yes

  No

  N/A

Pest control

• Do you have a contracted pest control service?

  Yes

  No

  N/A

• Is there an up to date record of pest controller visits and action plans?

  Yes

  No

  N/A

• is vegetation and general waste kept to a minimum to prevent rodent activity?

  Yes

  No

  N/A