Health, Safety & Quality Audit 2020

Title Page

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Prepared by
Conducted on
Store Staff Present

Fire

Documentation

1. Is there a fire risk assessment available and is it in date?
2. Are all actions on the fire risk assessment complete?
3. Fire assembly point is noted on all fire action notices?

Testing & recording

4. Store completes Bi-annual fire drills and are signed off in the operations folder?
5. Has the fire drill log been correctly completed?
6. Fire alarm call point keys and Emergency lighting keys are available in store?
7. Monthly inspections of the fire fighting equipment and emergency lighting are completed by the store and signed off in the operations folder?
8. Weekly testing of alarm call points are completed by the store?
9. Are all call points visible and not obstructed?
10. Are all call points being tested (all on site done within 13 weeks)?
11. Final exit routes are free from obstruction and open freely and efficiently (not locked shutters down)?
12. Fire escape routes are free from damage/defects (structural)?
13. Fire extinguishers are fit for purpose and in correct location (not propping doors open etc.)
14. Escape routes are covered with emergency lighting and all illuminate?
15. Internal fire doors are fit for purpose (close etc.)?
16. Can member of management demonstrate how to test the fire alarm?
17. Can member of management demonstrate how to test the emergency lighting?
18. All management are aware of the evacuation procedure?

H&S information

19. The H&S notice board is correctly populated and the information up to date?
20. Is the shop floor hazards section completed correctly and signed off with in appropriate timescale?
21. Are the risk assessments available to view for staff?
22. Is the Quarterly checklist completed accurately, checked and signed off by the Area manager?
23. Are all equipment defects and breakdowns recorded in the log?

Accidents

24. Is the correct accident book available?
25. Is the accident reporting procedure being followed correctly (e.g. ref no recorded, signed, dated/reported on SIR)?
26. Are completed accident forms kept in the safe/locked training files cabinet for data protection?
27. Do all members of management know how to burn CCTV discs/memory sticks and do they have a supply on site?
28. Do all management present know the accident reporting procedure?
29. Do staff in charge know the enforcement visit procedure?

Electrical

30. Is the physical condition of the electrical appliances in safe condition?
31. Are ignition sources free from combustible materials?
32. Back up chiller lights, are they working?
33. Where extension leads are in use are they fit for purpose (not used excessively, cable length appropriate, not overloaded or signs of overheating).
34. Is lighting to all areas suitable?

Equipment

35. Is equipment such as kick stools, step ladders pallet trucks, trolleys and flat beds in a good state of repair (reported/ removed)?
36. Is BOH racking in a good state of repair?
37. Are handles on internal chillers, internal doors/ fire doors fit for use?
38. Is the correct equipment being used e.g. safety knives etc.?
39. Pallet trucks, where provided are fit for use?
40. Roller shutters- do they open and close safely. Manual shutters are in good working order and easy to use?
41. Rollers shutters- is the key fob stored safely (not on person)?

First aid

42. Is there a first aid box available?
43. Are first aid contents available and up to date?
44. Are the monthly checks of the first aid box being completed and signed off in the ops folder?

Welfare

Toilets

45. Housekeeping standards are acceptable in the toilets?
46. Toilets are in good working order?
47. Hot water, soap and hand dryers (clean towels) are available for hand washing?

Canteen

48. Is the canteen clean? (Work surfaces free of food etc.)
49. Are fixtures fit for use (chairs etc. not broken)?
50. Are floors clean?

General housekeeping

51. Are cleaning tasks completed and signed off in the operations folder?
52. Are housekeeping standards in all areas acceptable e.g. Floors swept, no build up of dirt, debris, racking clean etc.?
53. Are external areas of the store free from waste and kept to a good standard?
54. Is the stock area free from any defects and general waste/ products that may cause a slip, trip or fall hazard?
55. Warning triangles or cones are available for areas of wet flooring?
56. Is wet floor cleaning taking place during trading hours?
57. Are cabinets defrosted, shelving and flooring around cabinets being cleaned?
58. Is cleaning equipment being cleaned and stored correctly?
59. Are chillers, milk chillers and ambient shelving cleaned to standard?
60. Is the wet and dry cleaner/ floor cleaner used and stored correctly (clean)?

Training

61. Have staff had their retail operations hand booklet signed/ returned.
62. Have staff had their manual handling booklet signed/ returned?
63. Are young persons risk assessments completed?
64. Are new/expectant mothers risk assessments completed?

COSHH

65. Are the approved cleaning chemicals being used?
66. Is PPE (gloves, goggles and face masks) for cleaning and Covid 19 protection available in store?
67. Are the safety data sheets available for the chemicals in use?
68. Safe storage of chemicals (sale & non sale)?

Machinery/vehicles

69. Does the store have lifts/ machinery or HD vehicles on site?
70. Is there a lock out procedure in place when cleaning machinery?
71. Are dangerous parts of the machinery guarded?
72. Are the operational switches and emergency stops legible and easily identified?
73. Are staff trained in how to use the machinery safely (observe)
74. Information and instruction available for machinery?
75. Are lift floor levels within acceptable tolerances?
76. Is vehicle in good condition (tyre treads/ lights/signals etc.)?
77. Are vehicle checks completed and recorded correctly on a weekly basis?

Retail floor

78. Is the retail floor and floor mats free from slip and trip hazards?
79. Store entrance and glass panels are clearly marked.
80. Store entrance- doors open and close safely (guarded).
81. Are dump stacks being maintained at a safe height and are visible (not low level)
82. Are foot stools off the shop floor or in a safe location when not in use?
83. Do freezer lids creep down when opened?
84. Are perimeter shelves stocked 1 high as per store standards?

Food safety

85. Is the operations folder completed correctly (check food safety and quality records)?
86. Product withdrawals/ recalls are actioned, recorded correctly and signed off in the operations folder?
- All present/dated correctly
- Inaccuracies/ corrections actioned
- Missing items/ major inaccuracies/ ongoing issues
87. Are any chilled or frozen products, left out of chilled/ frozen critical temperatures?
88. Is the temperature checking procedure known and followed?
89. Sample a selection of short date and long life products, are they in date?
- All items are correct
- <5 chilled 2PLU/ <10 Ambient/ Any item less than 3 days
- 5+chilled/ 3+PLU/ All eggs/ 10+ambient/ any item 3+ days
90. If store has home delivery, has the HD vehicle check and operations folder been completed satisfactorily?
91. Is all fresh produce fit for sale (mouldy/poor quality)?
92. Does the person in charge have knowledge of HACCP/ Food safety procedures?
93. Food safety standards are met (cross contamination procedure followed)?
94. Frozen items above the fill line?
95. Pest control- the folder is available and paperwork up to date?
96. EFK- where fitted, are the bulbs working and the catchment tray relatively clean?
97. Have recommendations been completed?
98. Are there any signs of pest activity?
99. Is the waste being stored inside the internal waste bins (not on top etc.)?
100. Are the waste bins kept clean (clean bags/ no strong odour)?
101. All food stored off the floor?
102. Latest HACCP, food safety and hand wash posters are displayed in prominent areas?
103. Does the person in charge have food safety training?
104. Is the electric power failure poster displayed and completed with current information?
105. Visitors and contractors are signing in?
106. In the opinion of the auditor, would the store benefit from a Food safety visit?

Signage

107. Foot stools/steps have staff only signage applied?
108. Fire safety signage- exits/ directional/ keep clear/ push bar are in place?<br>
109. Is the slips, trips and falls poster displayed?
110. Lift and machinery signage is present and accurate?
111. Is the accident reporting procedure displayed?<br>
112. Is a copy of the retail operations handbook displayed on the H&S board?