Host Employer's OH&S Management System

• Site conducted

  Select

• PGSR Project No. and Name

• Client Company

• Client Office Address / Location:
  Address

• Client Representative Name

• Contact Mobile No.

• Conducted on

  Date

• Conducted By

Project Site Details

• Name of Site

• Address
  Address

Commitment and policy: Health & Safety Issue

• 1. Has the host employer appointed a management representative? (Senior manager responsible for ensuring safety is managed properly)

  Select Yes No N/A

  • Yes
  • No
  • N/A

• Pleas provide the Senior Manager's name

  Provided

  Not provided

  N/A

• 2. Has the management representative undergone any workplace health and safety training?

  Yes

  No

  N/A

• Please provide a copy of their competency

  Provided

  Not provided

  N/A

• 3. Does the host employer have documented workplace health and safety policy?

  Yes

  No

  N/A

• Please provide a copy for PGSR records

  Provided

  Not provided

  N/A

• 4. Does the host employer have documented workplace health and safety responsibilities?

  Yes

  No

  N/A

• Please provide a copy for PGSR records

  Provided

  Not provided

  N/A

• 5. Does the host employer have documented consultation procedures?

  Yes

  No

  N/A

• Please provide a copy for PGSR records

  Provided

  Not provided

  N/A

Planning: Health & Safety Issue

• 1. Does the host employer have a safety plan that clearly identifies objectives (e.g. eliminate injuries caused by grinders) relating to the clients industry/business?

  Yes

  No

  N/A

• Please provide a copy for PGSR records

  Provided

  Not provided

  N/A

• 2. Has the safety Plan been reviewed with last 12 months or otherwise current?

  Yes

  No

  N/A

• 3. If there is a safety plan, do the objectives have timeframes and are resources, personnel and responsibilities allocated?

  Yes

  No

  N/A

• When will this be updated?

• 4. Does the host employer have hazard identification and risk assessment procedures?

  Yes

  No

  N/A

• Please provide a copy for PGSR records

  Provided

  Not provided

  N/A

• 5. Does the host employer have in place a documented process to control major workplace hazards, such as plant, electricity, Confined Spaces, Working at Hieghts and hazardous substances?

  Yes

  No

  N/A

• Please provide a copy for PGSR records

  Provided

  Not provided

  N/A

• 6. Does the host employer manage risks consistent with the 'hierarchy of control'? (i.e. eliminating, substituting, isolating, engineering and administrative & PPE)

  Yes

  No

  N/A

• Please provide a copy for PGSR records

  Provided

  Not provided

  N/A

• 7. Has the host employer identified the most common causes of injury within their workplace?

  Yes

  No

  N/A

• Please name the common causes of injury

• Does the host employer have a Risk Register for the tasks that are being undertaken?

  Yes

  No

  N/A

• Please provide a copy for PGSR records

  Provided

  Not provided

  N/A

• 8. Does the host employer have a procedure for procurement in which safety is included?

  Yes

  No

  N/A

• Please provide a copy for PGSR records

  Provided

  Not provided

  N/A

• 9. Does the host employer have written safe work procedures that reflect the way in which jobs should be done to ensure safety, or are they simply question/answer style work instructions?

  Yes

  No

  N/A

• Please provide a copy for PGSR records

  Provided

  Not provided

  N/A

• 10. Does the host employer know which health and safety legislation applies to their business?

  Yes

  No

  N/A

• What can we do about this?

Implementation: Health & Safety Issue

• 1. Does the host employer make people in their workplace aware of their health and safety responsibilities?

  Yes

  No

  N/A

• Conducts Pre Project Induction

• Provides Company Policy/Procedure

• Provides clear documented instructions on employees health and safety responsibilities

• 2. Does the host employer provide workers with information, training and supervision to ensure they perform the work safely?

  Yes

  No

  N/A

• Training is provided

• Supervision is provided

• Safe Work Procedures are provided

• Other

• 3. Does the host employer have a specific documented process in place for managing the safety of workers and contractors?

  Yes

  No

  N/A

• Please provide a copy for PGSR records

  Provided

  Not provided

  N/A

• 4. Does the host employer have a formal induction process?

  Yes

  No

  N/A

• Please provide a copy for PGSR records

  Provided

  Not provided

  N/A

• 5. Does the host employer keep WHS and other training records?

  Yes

  No

  N/A

• Please provide a copy for PGSR records

  Provided

  Not provided

  N/A

• 6. Does the host employer ensure incidents are reported, investigated and actions taken to prevent a recurrence, and are followed up? If so, How?

  Yes

  No

  N/A

• Please provide a copy for PGSR records

  Provided

  Not provided

  N/A

• If so, How?

• 7. Does the host employer provide workers with suitable personal protective equipment?

  Yes

  No

  N/A

• Hard Hat

• Safety Foot Wear

• Hi Vis Protective Shirts

• Hi Vis Protective Pants

• Other?

• 8. Have the host employer's workers been trained to correctly use, maintain and store personal protective equipment?

  Yes

  No

  N/A

• What can we do about this?

• 9. Is there a process to involve workers in workplace health and safety issues (e.g. consultations, toolbox meetings with two-way flow of information/WHS committee meetings)?

  Yes

  No

  N/A

• What can we do about this?

• 10. Does the host employer have a formal (documented and well-understood) process for workers reporting safety concerns?

  Yes

  No

  N/A

• Please provide a copy for PGSR records

  Provided

  Not provided

  N/A

• 11. Does the host employer ensure workers adhere to the policies and procedures? If so, how?

  Yes

  No

  N/A

• What can we do about this?

• If so, how?

• 12. Is there a documented process for identifying the hazards that can cause injury, harm or illness and for ensuring the risks are controlled?

  Yes

  No

  N/A

• Please provide a copy for PGSR records

  Provided

  Not provided

  N/A

• 13. Are hazardous substance clearly labelled and safely stored?

  Yes

  No

  N/A

• What can we do about this?

• 14. Is there a folder or software system that contains material safety data sheets for all substances used or stored at the workplace?

  Yes

  No

  N/A

• What can we do about this?

• 15. Are residual current devices (safety switches) fitted to electrical equipment that is frequently moved?

  Yes

  No

  N/A

• What can we do about this?

• 16. Are all circuits protected with earth leakage circuit breakers?

  Yes

  No

  N/A

• What can we do about this?

• 17. Does the host employer have emergency procedures for the workplace that reflect the types of emergencies they could encounter?

  Yes

  No

  N/A

• What can we do about this?

• 18. Have the host employer's workers been trained in what to do in an emergency?

  Yes

  No

  N/A

• Pre Project Induction

• Emergency Drills Conducted

• 19. Are periodic checks made to ensure emergency exits are well signposted, easily opened and clear of obstacles?

  Yes

  No

  N/A

• What can we do about this?

• 20. Do workers have access to adequate first aid facilities, such as first aid kits and wash stations?

  Yes

  No

  N/A

• What can we do about this?

Management and Evaluation: Health & Safety Issue

• 1. Does the employer review the policies and procedures to identify whether they are working and still suitable?

  Yes

  No

  N/A

• What can we do about this?

• 2. Is there a process to evaluate the recorded workplace injuries and illnesses?

  Yes

  No

  N/A

• What can we do about this?

• 3. Does the host employer have a process in place to monitor their compliance with legal duties?

  Yes

  No

  N/A

• What can we do about this?

• 4. Does the host employer have a process to periodically monitor health and safety in the workplace (i.e. to make sure the safety standard doesn't deteriorate)?

  Yes

  No

  N/A

• What can we do about this?

• 5. Does the host employer have a process to report work-related injuries of illnesses to the labour hire agency?

  Yes

  No

  N/A

• What can we do about this?

• How is this to be done?

• Is the host employer aware incidents and injuries are to be reported to PGSR with 12hrs of the occurrence?

  Yes

  No

  N/A

• Has the Host Employer Safety representative been informed by PGSR?

  Yes

  No

  N/A

• 6. Does the host employer have a process to report and record any notifiable incidents to Workplace Health and Safety Authority?

  Yes

  No

  N/A

• What can we do about this?

• 7. Are managers and supervisors reviewed against their management of safety?

  Yes

  No

  N/A

• What can we do about this?

Management review: Health & Safety issue

• 1. Does the host employer have a program of evaluating their approach to health and safety that identifies whether the approach is properly implemented and is effective in meeting their WHS objectives?

  Yes

  No

  N/A

• What can we do about this?

• 2. Does the host employer have a process for using the audit information within their WHS planning for future years?

  Yes

  No

  N/A

• What can we do about this?

• 3. Does senior management review the outcomes of audits?

  Yes

  No

  N/A

• What can we do about this?