HR SYSTEMS HEALTH CHECK

• Site conducted

  Select

• Conducted on

  Date

• Prepared by

• Location

Recruitment and selection

• Are job ads constructed to maximise suitable applications? eg: not ‘I want’ ads

  Yes

  No

  N/A

• Are job ad statistics being maintained - cost, number of applications etc.?

  Yes

  No

  N/A

• Is there evidence of selection criteria being used during the screening & selection process?

  Yes

  No

  N/A

• Is there a standard rejection communication for unsuccessful applicants?

  Yes

  No

  N/A

• Are all candidates (successful or not) being responded to within company guidelines?

  Yes

  No

  N/A

• Are relevant staff being properly briefed for reception of interviewees?

  Yes

  No

  N/A

• Are interviews being conducted in an appropriate location — relatively quiet, private and free from interruptions?

  Yes

  No

  N/A

• Are application forms being filled in and signed by all candidates on arrival for 1st interview?

  Yes

  No

  N/A

• Are records of applications, interview evaluations and ref. checks being maintained as per company policy?

  Yes

  No

  N/A

• Is there evidence of a recruitment system being developed or used?

  Yes

  No

  N/A

• Is there evidence of forward recruitment planning? (proactive, rather than reactive)

  Yes

  No

  N/A

Onboarding

• Is there evidence of an induction having occurred for each staff member?

  Yes

  No

  N/A

• Do managers have ease of access to staff induction records ?

  Yes

  No

  N/A

• Are induction records being updated in accordance with company policy & compliance requirements?

  Yes

  No

  N/A

Training, development and succession planning

• Do you have structured standard assessments for in-house training & development?

  Yes

  No

  N/A

• Are longer serving staff being cross trained?

  Yes

  No

  N/A

• Are talented/ambitious staff being given special projects?

  Yes

  No

  N/A

• Do all staff have development plans?

  Yes

  No

  N/A

• Is there evidence of a skills training manual being developed or used?

  Yes

  No

  N/A

• Are shift leaders aware of their team members' training and development needs?

  Yes

  No

  N/A

• Is there evidence of staff training needs being communicated amongst shift leaders?

  Yes

  No

  N/A

• Are monthly check-ins being conducted?

  Yes

  No

  N/A

• Is feedback specific?

  Yes

  No

  N/A

• Are areas for improvement leading to SMART goals & actionable commitments?

  Yes

  No

  N/A

• Are senior managers cross-checking that check-in commitments are being delivered to standard?

  Yes

  No

  N/A

• Is there a monthly check-in schedule — wall chart, spreadsheet, HR software or similar — in use?

  Yes

  No

  N/A

Staff turnover reduction

• Do team leaders have staff turnover targets?

  Yes

  No

  N/A

• Are exit interviews occurring with all resigning staff?

  Yes

  No

  N/A

• Is there a standard template for exit interviews?

  Yes

  No

  N/A

• Who conducts exit interviews?

• Have they been trained to do them?

  Yes

  No

  N/A

• Are exit interviews regularly collated with common themes identified to assist with staff retention efforts?

  Yes

  No

  N/A

Recruitment & selection cross-check

• Did they fill in an application form prior to 1st interview?

  Yes

  No

  N/A

• Was it obvious when greeted on arrival prior to the 1st interview that they were expected?

  Yes

  No

  N/A

• How long was their 1st interview?

• Did the interviewer ask for the details of who they reported to in previous jobs?

  Yes

  No

  N/A

• Were they informed that reference checks were required prior to their application moving to the next stage?

  Yes

  No

  N/A

• Did they receive a letter of offer?

  Yes

  No

  N/A

• Did the interviewer ‘paint the job black’?

  Yes

  No

  N/A

Onboarding cross-check

• Did they have an induction?

  Yes

  No

  N/A

• How long did it go for?

  Yes

  No

  N/A

• Was the company history and vision explained?

  Yes

  No

  N/A

• Did a senior manager or the owner deliver the company history & vision?

  Yes

  No

  N/A

• Did they receive a full tour of the business premises?

  Yes

  No

  N/A

• Did they receive a copy of the induction manual, position description (PD), new starter information (personal details, TFN forms, super etc.)?

  Yes

  No

  N/A

• Were key WH&S policies and procedures clearly explained?

  Yes

  No

  N/A

• Were they asked to sign the PD and Induction Manual after having their understanding of each checked or tested?

  Yes

  No

  N/A

• Can they tell you how their performance is judged?

  Yes

  No

  N/A

• Does the staff member know who they report to?

  Yes

  No

  N/A

• Can they concisely tell you what their job is (not what they imagine it to be, but as it has been trained during orientation)?

  Yes

  No

  N/A

Skills training (new staff member) cross-check

• Do they have an organised training plan?

  Yes

  No

  N/A

• How organised was their introduction to duties and tasks? — were they ‘thrown in the deep end’?

  Yes

  No

  N/A

• Do they know what training they’re scheduled to receive in the future?

  Yes

  No

  N/A

• Do they know who is responsible for their ongoing training?

  Yes

  No

  N/A

• Ask them about a workplace task, and request an explanation of the performance standard for that task. Can they do so clearly?

  Yes

  No

  N/A

Training (staff in development) cross-check

• Have you attended any Evolve3 workshops?

  Yes

  No

  N/A

• Which ones?

  Select How To Lead How To Train How To Choose

  • How To Lead
  • How To Train
  • How To Choose

• Did you receive a pre course brief and post course debrief from the person that you report to?

  Yes

  No

  N/A

• Did any targets or SMART goals get negotiated to utilise the workshop content?

  Yes

  No

  N/A

• Did you complete the quiz for this workshop?

  Yes

  No

  N/A

• Did you pass the quiz?

  Yes

  No

  N/A

• Did your manager check-in with you to see how you did?

  Yes

  No

  N/A

Monthly check-ins cross-check

• Are check-ins occurring monthly?

  Yes

  No

  N/A

• When was your last one?

• Were targets for improvement (made and asked for) in your last check-in?

  Yes

  No

  N/A

• Were they documented?

  Yes

  No

  N/A

• Cross check with their team leader whether targets were actioned to standard

  Date