ISG Progress Meeting Minutes V1

• Project:

• Progress Meeting Minutes-

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• Conducted on

  Date

• Chair:

• Site Manager:

• Attendees:

  Select Daniel Mullens AMD Damon Evans AMD David Rutherford AMD Matt Morris WG&R John Eastwood WG&R Paul Davies 79 Group Michael Clarkson 79 Group Alex Claridge 79 Group ADT Site Engineer ISG Site Manager Brian Dunlop ADT Eddy Siviter ADT Rick Gardiner ADT Kevin Harris Realys David Paul Smith Realys Graham Taylor Realys Geoff Styles Realys Tyrone Comins ISG Jamie Cox ISG Samuel Simpson ISG Martin Langmaid ISG ISG Site Manager Craig Law ISG Alex Davies ISG Mark Joyce ISG ISG Site Manager Iain Farquharson Playfords Tim Barret Playfords Ray Moore Playfords

  • Daniel Mullens AMD
  • Damon Evans AMD
  • David Rutherford AMD
  • Matt Morris WG&R
  • John Eastwood WG&R
  • Paul Davies 79 Group
  • Michael Clarkson 79 Group
  • Alex Claridge 79 Group
  • ADT Site Engineer
  • ISG Site Manager
  • Brian Dunlop ADT
  • Eddy Siviter ADT
  • Rick Gardiner ADT
  • Kevin Harris Realys
  • David Paul Smith Realys
  • Graham Taylor Realys
  • Geoff Styles Realys
  • Tyrone Comins ISG
  • Jamie Cox ISG
  • Samuel Simpson ISG
  • Martin Langmaid ISG
  • ISG Site Manager
  • Craig Law ISG
  • Alex Davies ISG
  • Mark Joyce ISG
  • ISG Site Manager
  • Iain Farquharson Playfords
  • Tim Barret Playfords
  • Ray Moore Playfords

• Apologies:

  Select Daniel Mullens AMD Damon Evans AMD David Rutherford AMD Matt Morris WG&R John Eastwood WG&R Paul Davies 79 Group Michael Clarkson 79 Group Alex Claridge 79 Group ADT Site Engineer ISG Site Manager Brian Dunlop ADT Eddy Siviter ADT Rick Gardiner ADT Kevin Harris Realys David Paul Smith Realys Graham Taylor Realys Geoff Styles Realys Tyrone Comins ISG Jamie Cox ISG Samuel Simpson ISG Martin Langmaid ISG ISG Site Manager Craig Law ISG Alex Davies ISG Mark Joyce ISG ISG Site Manager Iain Farquharson Playfords Tim Barret Playfords Ray Moore Playfords

  • Daniel Mullens AMD
  • Damon Evans AMD
  • David Rutherford AMD
  • Matt Morris WG&R
  • John Eastwood WG&R
  • Paul Davies 79 Group
  • Michael Clarkson 79 Group
  • Alex Claridge 79 Group
  • ADT Site Engineer
  • ISG Site Manager
  • Brian Dunlop ADT
  • Eddy Siviter ADT
  • Rick Gardiner ADT
  • Kevin Harris Realys
  • David Paul Smith Realys
  • Graham Taylor Realys
  • Geoff Styles Realys
  • Tyrone Comins ISG
  • Jamie Cox ISG
  • Samuel Simpson ISG
  • Martin Langmaid ISG
  • ISG Site Manager
  • Craig Law ISG
  • Alex Davies ISG
  • Mark Joyce ISG
  • ISG Site Manager
  • Iain Farquharson Playfords
  • Tim Barret Playfords
  • Ray Moore Playfords

• No Show:

  Select Daniel Mullens AMD Damon Evans AMD David Rutherford AMD Matt Morris WG&R John Eastwood WG&R Paul Davies 79 Group Michael Clarkson 79 Group Alex Claridge 79 Group ADT Site Engineer ISG Site Manager Brian Dunlop ADT Eddy Siviter ADT Rick Gardiner ADT Kevin Harris Realys David Paul Smith Realys Graham Taylor Realys Geoff Styles Realys Tyrone Comins ISG Jamie Cox ISG Samuel Simpson ISG Martin Langmaid ISG ISG Site Manager Craig Law ISG Alex Davies ISG Mark Joyce ISG ISG Site Manager Iain Farquharson Playfords Tim Barret Playfords Ray Moore Playfords

  • Daniel Mullens AMD
  • Damon Evans AMD
  • David Rutherford AMD
  • Matt Morris WG&R
  • John Eastwood WG&R
  • Paul Davies 79 Group
  • Michael Clarkson 79 Group
  • Alex Claridge 79 Group
  • ADT Site Engineer
  • ISG Site Manager
  • Brian Dunlop ADT
  • Eddy Siviter ADT
  • Rick Gardiner ADT
  • Kevin Harris Realys
  • David Paul Smith Realys
  • Graham Taylor Realys
  • Geoff Styles Realys
  • Tyrone Comins ISG
  • Jamie Cox ISG
  • Samuel Simpson ISG
  • Martin Langmaid ISG
  • ISG Site Manager
  • Craig Law ISG
  • Alex Davies ISG
  • Mark Joyce ISG
  • ISG Site Manager
  • Iain Farquharson Playfords
  • Tim Barret Playfords
  • Ray Moore Playfords

• Distribution all present and apologies

• Project Manger Signature

  Sign

Branch Satisfaction

• Discuss weekly branch satisfaction review received from BM and details actions to be taken should any issues be raised.

• Branch Satisfaction review required?

  YES

  NO

• Please outline issues raised on the Branch Satisfaction form.

• How will these issues be resolved?

To be completed at Second progress meeting

• Have the issues from meeting 1 been resolved?

  Yes

  No

  N/A

• Please note corrective actions taken.

• Please state reasons why, and how to resolve?

• Additional issues raised at this meeting?

  YES

  NO

• No further Action Required.

• Please specify?

To be completed at third progress meeting

• Have the issues from Meeting 2 been resolved?

  Yes

  No

  N/A

• Please state reasons why? and how to resolve?

• Please note corrective actions taken.

• Additional issues raised at this meeting?

  YES

  NO

• Please specify?

• No further action required.

To be completed at forth progress meeting

• Have the issues from meeting 3 been resolved?

  Yes

  No

  N/A

• Please note corrective actions taken.

• Please state reasons why? and how to resolve?

• Additional issues raised at this meeting?

  YES

  NO

• No further action required.

• Please specify?

To be completed at fifth progress meeting.

• Have the issue from meeting four been resolved?

  Yes

  No

  N/A

• Please specify?

• Please note corrective actions taken.

• Additional issues raised at this meeting?

  YES

  NO

• No further action required.

• Please specify?

Health and Safety

• Review of any H&S audits completed since last progress meeting.
  Review of on site H&S, welfare facilities and current or upcoming high risk activities.
  -Any H&S concerns
  

• Has a health and safety audit been carried out to date?

  Yes

  No

  N/A

• No further action required.

• Project manager to review H&S issues and list observations below.

• How will issues be resolved?

• What issues were noted in the audit?

• How will the issues be resolved?

Welfare

• Are there sufficient Welfare facilities on-site?

  Yes

  No

  N/A

• Please list the current facility arrangements.

  Select Hot Water in place. Microwave in place. Kettle in place. WC available. Changing Facilities available. Lockers are available. Rest area available Table and chairs available

  • Hot Water in place.
  • Microwave in place.
  • Kettle in place.
  • WC available.
  • Changing Facilities available.
  • Lockers are available.
  • Rest area available
  • Table and chairs available

• PM to list welfare shortfalls or requirements (Only if applicable)

  Select Hot-water required Microwave required Kettle required WCs un-sufficient action required Changing facilities required Lockers required Rest area un-sufficient Table & Chairs required

  • Hot-water required
  • Microwave required
  • Kettle required
  • WCs un-sufficient action required
  • Changing facilities required
  • Lockers required
  • Rest area un-sufficient
  • Table & Chairs required

• Any additional information to note?

• Please add photos (if applicable?)

  Media

High Risk Activities

• Any high risk activities present or coming up in the next two weeks?

  YES

  NO

• No further action.

• Please specify current or upcoming High Risk activities.

• How is the activity being managed from H&S perspective?

To be completed at Second progress meeting

• Have H&S issues from meeting 1 been resolved?

  Yes

  No

  N/A

• What actions were carried out to resolve?

• Please state reasons why, and next steps to rectify?

• Additional H&S concerns raised at this meeting?

To be completed at Third progress meeting

• Have H&S issues from meeting 2 been resolved?

  Yes

  No

  N/A

• What actions were carried out to resolve?

• Please state reasons why, and next steps to rectify?

• Additional H&S concerns raised at this meeting?

To be completed at forth progress meeting

• Have H&S issues from meeting 3 been resolved?

  Yes

  No

  N/A

• What actions were carried out to resolve?

• Please state reasons why, and next steps to rectify?

• Additional H&S concerns raised at this meeting?

To be completed at fifth progress meeting.

• Have H&S issues from meeting 4 been resolved?

  Yes

  No

  N/A

• What actions were carried out to resolve?

• Please state reasons why, and next steps to rectify?

• Additional H&S concerns raised at this meeting?

3. Program and Progress

• Review of progress against program highlighting and delays and actions to be taken to get back on track.
  - M&E
  - Data
  - Security
  - Structural
  - Fit out works.
  - Tech.
  One week look ahead.
  

M&E

• Are all M&E works on program?

  Safe

  At Risk

  N/A

• Not applicable at this stage of the project

• Please specify Corrective actions to put back on Programme.

• Anything to note??

Data

• Are all Data works on program?

  Safe

  At Risk

  N/A

• Not applicable at this stage of the project

• Please specify Corrective actions to put back on Programme.

• Anything to note??

Security

• Are all security works on program?

  Safe

  At Risk

  N/A

• Not applicable at this stage of the project

• Please specify Corrective actions to put back on Programme.

• Anything to note??

Structural

• Are all structural works on program?

  Safe

  At Risk

  N/A

• Not applicable at this stage of the project

• Please specify Corrective actions to put back on Programme.

• Anything to note??

Fit-out works

• Are all fit-out works on program?

  Safe

  At Risk

  N/A

• Not applicable at this stage of the project

• Please specify Corrective actions to put back on Programme.

• Anything to note??

Technology

• Are all technology works on program?

  Safe

  At Risk

  N/A

• Not applicable at this stage of the project.

• Please specify Corrective actions to put back on Programme.

• Anything to note??

Risk

• Discuss and record any key risk to sub contractors elements or project completion and outline what measure are being taken to manage and mitigate risks include working in live comms rooms, power downs etc.
  Review of risk register and update accordingly.

Key Risks

• Has a conversation on risk taken place?

  YES

  NO

• No risks apparent at this stage?

  YES

  NO

• please outline?

• No further actions required.

• Please select key risks discussed at this progress meeting?

  Select Building Control Planning Consent Landlord consent Works Instruction Structural Works Asbestos QSP delivery and installation Local business Tenants Fit restrictions Working Hours Procurment Final account Absolute completion Technology Noisy Works Waste Removal

  • Building Control
  • Planning Consent
  • Landlord consent
  • Works Instruction
  • Structural Works
  • Asbestos
  • QSP delivery and installation
  • Local business
  • Tenants
  • Fit restrictions
  • Working Hours
  • Procurment
  • Final account
  • Absolute completion
  • Technology
  • Noisy Works
  • Waste Removal

• Please record mitigation procedures discussed on the subjects above.

• After completion of this section PM to update risk register ASAP (if applicable)

CR’s and Variations

• Discuss and record any client changes or variations since last meeting.
  Are relevant instructions from client in place
  Are relevant cost received from sub contractors.
  Discuss any potential impact to program.

Variations

• Are there any Client/ISG driven changes or variations prior to this meeting?

  Yes

  No

  N/A

• No further action required.

• Was this discussed at progress meeting?

  Yes

  No

  N/A

• This must be discussed and recorded.

• Please outline all changes to project?

• Are relevant instructions from the client in place for the change?

  YES

  NO

• Has the relevant cost been received from sub contractors for the change?

  Yes

  No

  N/A

• Sub contractor to issue costs

• PM to chase WI from client.

• Will the program be effected as result of the change above?

  Safe

  At Risk

  N/A

• Program not at risk as a result of the change request, no further action required.

• Please outline program risk.

6. A.O.B

• Tick for any other business.

• Please specify any other business

• Please add additional photos if required.

  Media