Title Page

  • Project:

  • Progress Meeting Minutes-

  • Add location
  • Conducted on

  • Chair:

  • Site Manager:

  • Attendees:

  • Apologies:

  • No Show:

  • Distribution all present and apologies

  • Project Manger Signature

H&S

Health and Safety

  • Review of any H&S audits completed since last progress meeting.
    Review of on site H&S, welfare facilities and current or upcoming high risk activities.
    -Any H&S concerns

  • Has a health and safety audit been carried out to date?

  • No further action required.

  • Project manager to review H&S issues and list observations below.

  • How will issues be resolved?

  • What issues were noted in the audit?

  • How will the issues be resolved?

Welfare

  • Are there sufficient Welfare facilities on-site?

  • Please list the current facility arrangements.

  • PM to list welfare shortfalls or requirements (Only if applicable)

  • Any additional information to note?

  • Please add photos (if applicable?)

High Risk Activities

  • Any high risk activities present or coming up in the next two weeks?

  • No further action.

  • Please specify current or upcoming High Risk activities.

  • How is the activity being managed from H&S perspective?

To be completed at Second progress meeting

  • Have H&S issues from meeting 1 been resolved?

  • What actions were carried out to resolve?

  • Please state reasons why, and next steps to rectify?

  • Additional H&S concerns raised at this meeting?

To be completed at Third progress meeting

  • Have H&S issues from meeting 2 been resolved?

  • What actions were carried out to resolve?

  • Please state reasons why, and next steps to rectify?

  • Additional H&S concerns raised at this meeting?

To be completed at forth progress meeting

  • Have H&S issues from meeting 3 been resolved?

  • What actions were carried out to resolve?

  • Please state reasons why, and next steps to rectify?

  • Additional H&S concerns raised at this meeting?

To be completed at fifth progress meeting.

  • Have H&S issues from meeting 4 been resolved?

  • What actions were carried out to resolve?

  • Please state reasons why, and next steps to rectify?

  • Additional H&S concerns raised at this meeting?

Program & Progress

3. Program and Progress

  • Review of progress against program highlighting and delays and actions to be taken to get back on track.
    - M&E
    - Data
    - Security
    - Structural
    - Fit out works.
    - Tech.
    One week look ahead.

M&E

  • Are all M&E works on program?

  • Not applicable at this stage of the project

  • Please specify Corrective actions to put back on Programme.

  • Anything to note??

Data

  • Are all Data works on program?

  • Not applicable at this stage of the project

  • Please specify Corrective actions to put back on Programme.

  • Anything to note??

Security

  • Are all security works on program?

  • Not applicable at this stage of the project

  • Please specify Corrective actions to put back on Programme.

  • Anything to note??

Structural

  • Are all structural works on program?

  • Not applicable at this stage of the project

  • Please specify Corrective actions to put back on Programme.

  • Anything to note??

Fit-out works

  • Are all fit-out works on program?

  • Not applicable at this stage of the project

  • Please specify Corrective actions to put back on Programme.

  • Anything to note??

Technology

  • Are all technology works on program?

  • Not applicable at this stage of the project.

  • Please specify Corrective actions to put back on Programme.

  • Anything to note??

Risks

Risk

  • Discuss and record any key risk to sub contractors elements or project completion and outline what measure are being taken to manage and mitigate risks include working in live comms rooms, power downs etc.
    Review of risk register and update accordingly.

Key Risks

  • Has a conversation on risk taken place?

  • No risks apparent at this stage?

  • please outline?

  • No further actions required.

  • Please select key risks discussed at this progress meeting?

  • Please record mitigation procedures discussed on the subjects above.

  • After completion of this section PM to update risk register ASAP (if applicable)

CRs & Variations

CR’s and Variations

  • Discuss and record any client changes or variations since last meeting.
    Are relevant instructions from client in place
    Are relevant cost received from sub contractors.
    Discuss any potential impact to program.

Variations

  • Are there any Client/ISG driven changes or variations prior to this meeting?

  • No further action required.

  • Was this discussed at progress meeting?

  • This must be discussed and recorded.

  • Please outline all changes to project?

  • Are relevant instructions from the client in place for the change?

  • Has the relevant cost been received from sub contractors for the change?

  • Sub contractor to issue costs

  • PM to chase WI from client.

  • Will the program be effected as result of the change above?

  • Program not at risk as a result of the change request, no further action required.

  • Please outline program risk.

A.O.B

6. A.O.B

  • Tick for any other business.

  • Please specify any other business

  • Please add additional photos if required.

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