Internal Audit - ISM Code Checklist

1.0 GENERAL

  • Does the crew know what the ISM code is?

  • Does the crew know what the objectives of the ISM code are?

  • Is the crew aware of the applicability of the ISM code?

  • Is the SMS manual onboard, complete, and current?

2.0 SAFETY AND ENVIRONMENTAL POLICY POSTED

  • Is the most current version of the Safety and Environmental Policy posted?

  • Do crew members understand the Safety and Environmental Policy?

3.0 COMPANY RESPONSIBILITIES AND AUTHORITY

  • Does documentation on board the vessel show the correct identity of the vessel operator?

  • Are personnel familiar with their defined responsibilities?

4.0 DESIGNATED PERSON

  • Do crew members know who the designated person is?

  • Do crew members know the role of the designated person?

5.0 MASTER'S RESPONSIBILITY AND AUTHORITY

  • Can the Master describe and locate the company policy on Master's overriding authority?

  • Is the Master aware of his responsibilities?

  • Are there current Master's standing and night orders in accordance with the SMS?

  • Is master verifying the crew is observing the procedures and processes specified in the SMS?

  • Date of the last Master's Management Review

6.0 RESOURCES AND PERSONNEL

  • Is the Master properly qualified for the vessel and voyage?

  • Is the crew properly qualified for the vessel and voyage?

  • Have all new new crew members been given a vessel orientation upon assignment or transfer to the vessel?

  • Have crew members met requirements of the company for onboard training?

  • Are crew members compliant with any addition required training by customers or other agencies? i.e. Rigging, crane, H2S, etc

  • Is the Safety Management System printed in a language common to all crew members?

  • Do all crew members speak a common language?

  • Have watch keeping schedules been established and a record of rest maintained as per STCW?

7.0 SHIPBOARD OPERATION

  • Are relevant charts and navigational publications corrected to date?

  • Are pre-departure/arrival checks performed?

  • Are voyage plans prepared prior to departure?

  • Are rough logs complete, accurate, and up to date?

  • Are proper handovers conducted for bridge and engine room personnel?

  • Is garbage managed in accordance with Waste Management procedures?

  • Are bunker notes and fuel samples maintained for each bunkering operation?

  • Is there evidence of proper disposal of waste oil?

  • Are work permits complete for the appropriate task?

  • Is there evidence of use of lockout tagout on board?

  • Are HIRADCs performed for required task?

  • Are deck crew familiar with life saving gear, use, and maintenance?

  • Is a safe means of embarkation and disembarkation available?

8.0 EMERGENCY PREPAREDNESS

  • Is a current station bill and muster list available?

  • Have emergency drills been carried out as prescribed by the SMS?

  • Can crew members demonstrate their responsibilities in various emergency drills?

  • Are emergency and life saving equipment accessible and available for immediate use?

  • Is there evidence that emergency generator has been run under load for at least 2 hours each month?

  • Are means of escape and access free from obstruction?

  • Are fire and safety plans current and up to date?

9.0 REPORTS AND ANALYSIS OF NON-CONFORMITIES, ACCIDENTS, AND HAZARDOUS OCCURENCES

  • How should hazardous occurrences be reported?

  • Can the crew describe the process for reporting non-conformities?

  • Can crew members describe how documents are controlled?

  • Does document binder contain required documents?

  • Can crew members describe the difference between a near miss, observation, and an incident and how to report, file, and close each out?

  • Have corrective actions been implemented?

10.0 MAINTENANCE OF THE SHIP AND EQUIPMENT

  • Is the vessel clean, tidy, and well illuminated?

  • Are daily, weekly, monthly, quarterly, and annual condition reports completed accurately? (Maintenance Manual)

  • Are non-conformity reports generated for previously reported items that have not been addressed in a timely manner?

  • Have corrective actions for any non-conformities been carried out?

  • Are bilges free of excessive accumulation of oil?

11.0 DOCUMENTATION

  • Does vessel have required publications onboard?

  • Is the vessel free of any obsolete documents on board?

12.0 COMPANY VERIFICATION, REVIEW AND EVALUATION

  • Has an internal audit been carried out within the previous 12 months?

  • Have previous audit findings been reviewed?

  • Were corrective actions implemented in a timely manner?

  • Are there any outstanding corrective actions from previous audits?

13.0 CERTIFICATION AND VERIFICATION

  • Is the Safety Management Certificate valid?

  • Has the SMC been subject to an intermediate verification?

14.0 WINS ISP

  • Is the WINS ISP poster installed on the ship

  • Is Lifesaving Rules understood by all crew members

  • whether the lifesaving rules campaign has been updated and implemented on board

  • All safety pyramid board columns have been filled with the latest and correct information

  • When was the LET and RV discussion conducted?

  • Has the resilience discussion been carried out and how has it affected the crew

15.0 WELL BEING

  • Does the food served meet the required number of calories

  • How many hours the average crew slept soundly in one day

  • Did the crew make a slight exercise movement on the ship

  • How is interpersonal relationships on board in general

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