Internal Audit - ISM Code Checklist

1.0 GENERAL

Does the crew know what the ISM code is?

Does the crew know what the objectives of the ISM code are?

Is the crew aware of the applicability of the ISM code?

Is the SMS manual onboard, complete, and current?

2.0 SAFETY AND ENVIRONMENTAL POLICY POSTED

Is the most current version of the Safety and Environmental Policy posted?

Do crew members understand the Safety and Environmental Policy?

3.0 COMPANY RESPONSIBILITIES AND AUTHORITY

Does documentation on board the vessel show the correct identity of the vessel operator?

Are personnel familiar with their defined responsibilities?

4.0 DESIGNATED PERSON

Do crew members know who the designated person is?

Do crew members know the role of the designated person?

5.0 MASTER'S RESPONSIBILITY AND AUTHORITY

Can the Master describe and locate the company policy on Master's overriding authority?

Is the Master aware of his responsibilities?

Are there current Master's standing and night orders in accordance with the SMS?

Is master verifying the crew is observing the procedures and processes specified in the SMS?

Date of the last Master's Management Review
6.0 RESOURCES AND PERSONNEL

Is the Master properly qualified for the vessel and voyage?

Is the crew properly qualified for the vessel and voyage?

Have all new new crew members been given a vessel orientation upon assignment or transfer to the vessel?

Have crew members met requirements of the company for onboard training?

Are crew members compliant with any addition required training by customers or other agencies? i.e. Rigging, crane, H2S, etc

Is the Safety Management System printed in a language common to all crew members?

Do all crew members speak a common language?

Have watch keeping schedules been established and a record of rest maintained as per STCW?

7.0 SHIPBOARD OPERATION

Are relevant charts and navigational publications corrected to date?

Are pre-departure/arrival checks performed?

Are voyage plans prepared prior to departure?

Are rough logs complete, accurate, and up to date?

Are proper handovers conducted for bridge and engine room personnel?

Is garbage managed in accordance with Waste Management procedures?

Are bunker notes and fuel samples maintained for each bunkering operation?

Is there evidence of proper disposal of waste oil?

Are work permits complete for the appropriate task?

Is there evidence of use of lockout tagout on board?

Are HIRADCs performed for required task?

Are deck crew familiar with life saving gear, use, and maintenance?

Is a safe means of embarkation and disembarkation available?

8.0 EMERGENCY PREPAREDNESS

Is a current station bill and muster list available?

Have emergency drills been carried out as prescribed by the SMS?

Can crew members demonstrate their responsibilities in various emergency drills?

Are emergency and life saving equipment accessible and available for immediate use?

Is there evidence that emergency generator has been run under load for at least 2 hours each month?

Are means of escape and access free from obstruction?

Are fire and safety plans current and up to date?

9.0 REPORTS AND ANALYSIS OF NON-CONFORMITIES, ACCIDENTS, AND HAZARDOUS OCCURENCES

How should hazardous occurrences be reported?

Can the crew describe the process for reporting non-conformities?

Can crew members describe how documents are controlled?

Does document binder contain required documents?

Can crew members describe the difference between a near miss, observation, and an incident and how to report, file, and close each out?

Have corrective actions been implemented?

10.0 MAINTENANCE OF THE SHIP AND EQUIPMENT

Is the vessel clean, tidy, and well illuminated?

Are daily, weekly, monthly, quarterly, and annual condition reports completed accurately? (Maintenance Manual)

Are non-conformity reports generated for previously reported items that have not been addressed in a timely manner?

Have corrective actions for any non-conformities been carried out?

Are bilges free of excessive accumulation of oil?

11.0 DOCUMENTATION

Does vessel have required publications onboard?

Is the vessel free of any obsolete documents on board?

12.0 COMPANY VERIFICATION, REVIEW AND EVALUATION

Has an internal audit been carried out within the previous 12 months?

Have previous audit findings been reviewed?

Were corrective actions implemented in a timely manner?

Are there any outstanding corrective actions from previous audits?

13.0 CERTIFICATION AND VERIFICATION

Is the Safety Management Certificate valid?

Has the SMC been subject to an intermediate verification?

14.0 WINS ISP

Is the WINS ISP poster installed on the ship

Is Lifesaving Rules understood by all crew members

whether the lifesaving rules campaign has been updated and implemented on board

All safety pyramid board columns have been filled with the latest and correct information

When was the LET and RV discussion conducted?

Has the resilience discussion been carried out and how has it affected the crew

15.0 WELL BEING

Does the food served meet the required number of calories

How many hours the average crew slept soundly in one day

Did the crew make a slight exercise movement on the ship

How is interpersonal relationships on board in general

Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.