ISO 14001:2004 Environment Management Systems

• Audit Title

• Document No.

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Scope Of Certification

• Have they defined the scope of the EMS?

• Is the scope clearly defined?

  Yes

  No

  N/A

• What Is the scope of the environment management system (EMP) and is the scope appropriate for the organisation?

  Yes

  No

  N/A

Environmental Policy

• Has (top) management defined the organisations environmental policy and is it documented

• Has the organisation committed itself to the relevant legislation?

  Yes

  No

  N/A

• Does the EMP policy commit the organisation to pollution prevention?

  Yes

  No

  N/A

• Has the organisation committed itself to the relevant regulations, standards,codes of practise and other industry guidelines?

  Yes

  No

  N/A

• Does the policy document, implement, maintain and communicate to all persons?

  Yes

  No

  N/A

• Does the EMP policy commit the organisation to continuous improvement?

  Yes

  No

  N/A

• Is the policy available to the general public and the community?

  Yes

  No

  N/A

• Is the environmental policy appropriate to the nature, scale and environmental impact of the company activities and size?

  Yes

  No

  N/A

• Is the policy consistent with the scope of the EMS?

  Yes

  No

  N/A

• What is the date of the last Environment policy review? (Must be < 12 months)

  Date

Environmental Aspects

• Does the company have a procedure to identify and rate it's environmental aspects?

• Are the environmental aspects documented and kept up to date?

  Yes

  No

  N/A

• Does the procedure consider significant environmental aspects of company activities and are they assessed and documented?

  Yes

  No

  N/A

• List the top significant aspects

• Does the Aspects procedure include any planning for new developments, activities or services?

  Yes

  No

  N/A

• Is the aspects procedure maintained?

  Yes

  No

  N/A

• What is the last review date of the Environmental procedure?

  Date

Legal and Other Requirements

• Has a procedure been established and implemented to identify and provide access to legal and other industry requirements for identifiable environmental industry aspects?

• Is the procedure maintained?

  Yes

  No

  N/A

• Describe how the organisation maintains access to all legal requirements, regulations, codes of practises that apply to the environmental aspects of your industry?

• Does the procedure determine how the legal and other requirements apply to the environmental aspects of the company activities?

  Yes

  No

  N/A

• Are legal requirements taken into account when establishing, implementing and maintaining the EMP?

  Yes

  No

  N/A

• Is the responsible person for identifying and determining legal and other requirements competent to undertake the task?

  Yes

  No

  N/A

• Do the requirements above include objectives, monitoring and measuring, training and auditing etc?

  Yes

  No

  N/A

Objectives, Targets & Programmes

• Has the organisation established, implemented and maintained documented environmental objectives and targets?

• Have these been established at all relevant levels within the organisation?

  Yes

  No

  N/A

• Are objectives and targets measurable and consistent with the environment policy, legal & other requirements, the prevention of pollution and the continual improvement of processes?

  Yes

  No

  N/A

• Are the objectives and targets consistent with all legal and other requirements for significant environmental aspects?

  Yes

  No

  N/A

• Does the organisation consider technological, financial, operational and business aspects including the views of other parties?

  Yes

  No

  N/A

• Have time-frames for achieving environmental objectives and targets been established?

  Yes

  No

  N/A

• Does the organisation ensure programmes are monitored and amended if required?

  Yes

  No

  N/A

Resources, Roles, Responsibility and Authority.

• Are the roles, responsibilities and authorities documented?

• Are the roles, responsibilities and authorities communicated to achieve effective environmental management?

  Yes

  No

  N/A

• Do management provide resources essential to establish, implement, maintain and improve environmental management systems? Consider human resources, specialised skills, organisational infrastructure, technology and financial resources.

  Yes

  No

  N/A

• Has a specific representative been appointed to manage the environmental management system?

  Yes

  No

  N/A

• Does the representatives defined roles include the responsibility and authority to ensure the environment manage system requirements are established, implemented and maintained in accordance with ISO 14001:2004?

  Yes

  No

  N/A

• Does the representative roles include reporting on environmental management systems performance providing monitoring, reporting and recomendations for improvement?

  Yes

  No

  N/A

• Has a top level management environmental management systems meeting occurred in the past 12 months?

  Yes

  No

  N/A

Competence, Training and Awareness

• Has the organisation identified training & competency needs?

• Does the organisation retain competency records?

  Yes

  No

  N/A

• Does the organisation ensure that all persons within the organisation are competent to undertake all tasks that can cause significant environmental impacts? (Including contractors, labour hire and casual employees)

  Yes

  No

  N/A

• How does the organisation identify training needs associated with the significant environmental aspects and the environmental management system?

  Yes

  No

  N/A

• Have training needs been achieved and are records maintained and retained?

  Yes

  No

  N/A

• Have procedures been established, implemented and maintained to ensure that all employees (and others) are aware of the importance of conformity with the environment policy and procedures requirements of the organisation environmental management system?

  Yes

  No

  N/A

• Have procedures been established, implemented and maintained to ensure that all employees (and others) are aware of the importance of the significant environmental aspects and related actual or potential impacts associated with the organisations work activities and the environmental benefits of improving personal performances?

  Yes

  No

  N/A

• Have procedures been established, implemented and maintained to ensure that all employees (and others) are aware of their roles and responsibilities to achieve conformity with the requirements of the environmental manage system?

  Yes

  No

  N/A

• Have procedures been established, implemented and maintained to ensure that all employees (and others) are aware of the potential consequences of departing from the specified operating procedures?

  Yes

  No

  N/A

Communication

• Has the organisation provided for internal communication between the various levels of company personnel and functions of the organisation complying fully with the company's environment management system?

• Has the organisation communicated externally about its significant environment aspects and management practises?

  Yes

  No

  N/A

• Does the organisation also respond to external environmental communications from individuals, the community or other external interested parties?

  Yes

  No

  N/A

• Has the organisation documented external communications on environmental aspects and has the organisation established and implemented methods for this communication?

  Yes

  No

  N/A

Documentation

• Does the EMS have a documented system?

• Does the organisation's environmental management system documentation include an environmental policy, objectives and targets?

  Yes

  No

  N/A

• Does the organisation's environmental management system documentation include a descriptive scope of the environmental management system?

  Yes

  No

  N/A

• Does the organisation's environmental management system documentation include a description of the main elements of the environmental management system, their interaction and reference to other documents?

  Yes

  No

  N/A

• Does the organisation's environmental management system documentation include documents and records required by the standard?

  Yes

  No

  N/A

• Does the organisation's environmental management system documentation include documents and records necessary for effective environmental planning, operation and control of processes related to significant environmental aspects of the organisation?

  Yes

  No

  N/A

• Are the above maintained?

  Yes

  No

  N/A

Control of Documents

• Has the organisation established, implemented and maintained a procedure for controlling all documents required by ISO 14001?

• Does the procedure include the identity of who approves the document?

  Yes

  No

  N/A

• Does the procedure include how documentation is periodically reviewed, updated and re-approved as required?

  Yes

  No

  N/A

• Does the procedure include how changes are revised and given status identification?

  Yes

  No

  N/A

• Does the procedure include how current versions of the document are identified?

  Yes

  No

  N/A

• Does the procedure make sure that only current versions of the document are available?

  Yes

  No

  N/A

Operational Control

• Have procedures been provided to control operations that the absence of procedures would result in an environmental impact?

• Have these activities been planned to include maintenance and unusual happenings?

  Yes

  No

  N/A

• Are the procedures written?

• Do persons who are the subject of unwritten procedures know how to implement them?

  Yes

  No

  N/A

Emergency Preparedness and Response

• Has the organisation established, implemented and maintained a procedure to identify the potential emergency situations and potential accidents that can have an impact on the environment?

• Have significant environmental aspects been considered in the emergency preparedness and response procedures?

  Yes

  No

  N/A

• Does the procedure cover organisational response to emergency and accidental situations?

  Yes

  No

  N/A

• How do organisational procedures prevent and mitigate adverse environmental impacts that may be associated with actual emergency situations and accidents?

  Yes

  No

  N/A

• How does the organisation review and revise emergency preparedness and response procedures especially following an accident or emergency situation?

  Yes

  No

  N/A

• Have emergency and response procedures been tested for effectiveness if practicable?

  Yes

  No

  N/A

Monitoring and Measurement

• Has the organisation established, implemented and maintained procedures to monitor and measure regularly the key characteristics of operations that may have a significant impacts on the environment?

• How does the procedure determine the recording of monitoring information on performances, operational controls and conformity with organisational environmental objectives and targets?

  Yes

  No

  N/A

• Are monitoring and measuring equipment calibrated, verified and maintained and how?

  Yes

  No

  N/A

• Are calibration or verification records retained by the organisation?

  Yes

  No

  N/A

Evaluation of Compliance

• Has the organisation established, implemented and maintained a procedure for periodical evaluation of compliance with all applicable leganl and other industry requirements?

• Are the record results of periodical evaluations maintained?

  Yes

  No

  N/A

• What is the date of the last compliance audit?

  Date

• Were there any non-compliances in the last compliance audit?

• List non-compliance a

• Have non-compliance a been the subject of communication with the appropriate regulator?

  Yes

  No

  N/A

Non-Conformity, Corrective and Preventative Action

• Has the organisation established, implemented and maintained procedures for dealing with actual or potential non-conformities or corrective and preventative action(s)?

• Does the procedure identify and correct non-conformities and take action to mitigate resultant environmental impacts?

  Yes

  No

  N/A

• Do the procedures define investigative requirements for non-conformaties, determining root causes and the action to avoid recurrence?

  Yes

  No

  N/A

• Does the procedure define evaluation actions to be considered when trying to prevent non-conformaties, and implement the appropriate actions?

  Yes

  No

  N/A

• Does the procedure define records of the results of corrective and preventative actions taken?

  Yes

  No

  N/A

• Does the procedures determine the review of the effectiveness of corrective and preventative actions?

  Yes

  No

  N/A

• Are the responsibilities and authorities for this process defines in procedures?

  Yes

  No

  N/A

• How are these relevant procedures updated?

  Yes

  No

  N/A

• How are actions decided when eliminating the cause of actual or potential non-conformities in determining the appropriate magnitude of response and the possible environmental impacts encountered?

  Yes

  No

  N/A

• How are changes made in the environment management system documentation?

  Yes

  No

  N/A

Control of Records

• Has the organisation established, implemented and maintained procedures for the identification, storage, protection, retrieval, retention and disposal of environmental records?

• Do the records include those that are necessary to demonstrate conformity to the requirements of the standard?

  Yes

  No

  N/A

• Do the records include records of competence, training and awareness?

  Yes

  No

  N/A

• Do the records include communications with interested parties?

  Yes

  No

  N/A

• Do the records include legal compliance evaluation?<br><br><br>

  Yes

  No

  N/A

• Do the records include monitoring and measuring?

  Yes

  No

  N/A

• Do the records include record of corrective and preventative action?

  Yes

  No

  N/A

• Do the records include internal audits?

  Yes

  No

  N/A

• Do the records include management reviews?

  Yes

  No

  N/A

• Are records legible, identifiable and traceable?

  Yes

  No

  N/A

• Are environmental record stored appropriately for ready retrieval protected from damage, deterioration or loss?

  Yes

  No

  N/A

Internal Audit

• Has the organisation planned, established, implemented and maintained a program of internal audits of their procedures?

• Do these internal audits include an audit of all documents & procedures?

  Yes

  No

  N/A

• Is there a written audit schedule?

  Yes

  No

  N/A

• Are specific persons identified to carry out audits?

  Yes

  No

  N/A

• Are persons who carry out audits properly trained?

  Yes

  No

  N/A

• Are the results of audits documented?

  Yes

  No

  N/A

• Are non-conformances entered into the non-conformance register?

  Yes

  No

  N/A

Management Review

• Has top management at planned intervals reviewed the environmental management system to ensure suitability, adequacy and effectiveness?

• Does the management review include assessing opportunities for improvement and possibly any need to make changes to the Environment Management System, including changes to policy and targets?

  Yes

  No

  N/A

• Do the inputs to management reviews include the results from internal audits?

  Yes

  No

  N/A

• Do the inputs to management reviews include the results from evaluations of compliance legally?

  Yes

  No

  N/A

• Do the management review include communication from external parties, including complaints?

  Yes

  No

  N/A

• Does the management review consider environmental performance of the organisation?

  Yes

  No

  N/A

• Does the management review consider the extent to which objectives and targets have been met within the organisation?

  Yes

  No

  N/A

• Does the management review consider the status of environmental corrective and preventative actions?

  Yes

  No

  N/A

• Does the management review follow up on previous actions from previous reviews?

  Yes

  No

  N/A

• Does the environmental management review include changing circumstances including developments in legal and other requirements related to environmental aspects?

  Yes

  No

  N/A

• Do environmental management reviews include decisions and actions encouraging change to policy, objectives, targets and other aspects of the environmental management system consistent with continual improvement?

  Yes

  No

  N/A

• Are management reviews recorded, documented and retained for annual review?

  Yes

  No

  N/A