Title Page
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Inspection Date/Time
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Inspector
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Site Location
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Client
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Property Type
Weather
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Conditions
- Sunny
- Overcast/Cloudy
- Drizzle
- Rain
- Snow
- Frost
- Storms
Vehicle
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Registration
Measure Installation
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Measure
- EWI
- IWI/RIR
- Solar PV
- ASHP
- CWI
- Loft Insulation
- Boiler
- Heating Controls
- Flat Roof Insulation
Interviewee
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Name
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Position
Health & Safety
Health & Safety
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Site File to Include: CPP, Site Specific Risk Assessments, Tech Survey, Generic RAs, Safe System of Work, COSHH Assessments, Emergency response arrangements (including incident reporting & spill control) ACM related observations should be recorded under Section 11 (Asbestos).
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CPP
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Accidents & Incidents
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Accident / Incident reporting process awareness confirmed by all on site, in line with the process documented in construction phase plan. Lone working arrangements documented, suitable, sufficient and being complied with.
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Customer Awareness
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The customer / occupants of the property receiving the installation have been made aware of the hazards that they will be exposed to during the installation (e.g., noise/dust/trip hazards) and what control measures are in place to protect them from those hazards. Has a warning sign been placed to warn members of the public that they are about to walk into an area of increased risk? Is the customer happy to make any visitors aware of the works being carried out and the potential risks?
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Welfare
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Team have access to welfare facilities on site, permission has been granted if domestic dwelling or suitable and sufficient welfare facilities have been provided if work site is a larger notifiable site.
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Site Condition & Setup
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Site conditions such as cleanliness, obstacles, tidiness. Where hazards are unavoidable, appropriate control measures such as minimisation of the hazard, siting in a lesser used area away from main traffic routes, pipe, hose, cable mats over public foot paths and barriers. Where hazards are site specific, these should be documented in the SSRA in the Construction Phase Plan. Non-conformances would include tools, equipment, debris and rubbish being stored in access routes.
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Tools & Equipment
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The condition of tools and equipment on-site, including cables and sockets for both 110v and 230v, must be inspected. If 230v equipment is utilised, it should be accompanied by an RCD device. Proof of maintenance for electrical/PAT labels must be up-to-date and legible. Hand tools should be in good condition. Drill bits must be sharp, of high quality, and in good condition to minimize the risk of HAVS. Additionally, noise and dust environmental impacts should be documented and controlled in the construction phase plan. Maintenance and calibration of calibration tools should also be considered in this observation
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Plant
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On-site plant condition, including blowing machines, compressors, and generators, must be assessed. Equipment should be devoid of damage, leaks, bare wires, and operational fixed and interlock guards. Signs of good maintenance should be evident. If there's no plant on-site, this observation should be marked as N/A.
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Manual Handling
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The installation process involves handling various items such as boilers, insulation boards, loft bales, electric storage heaters, blowing hoses, drills, sand, and cement bags. Mechanical handling should be used whenever possible to minimize the risk of injury or incidents to installers and others affected by the work.
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Working at Height
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All activities with potential fall hazards must be identified, and evidence of following the hierarchy of control for work at height should be provided. Documentation should outline the specific work at height being undertaken and the selected control measures to mitigate associated risks. Adequate control measures should be in place wherever a fall could occur. This includes assessing the condition of ladders, hop-ups, harnesses, straps, eye bolts, vehicle payload areas, and van roof-mounted rails. A regular inspection regime must be established for all work at height equipment, and site staff should be able to demonstrate compliance with this regime
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Asbestos
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Construction Phase Plans need to include a site-specific asbestos survey conducted by a competent individual. Site staff should be familiar with the survey's contents, and all prescribed control measures must be followed. Installers should understand the protocol for handling asbestos if it's discovered, documented within the Construction Phase Plan - Safe System of Work. Any asbestos-related non-conformances should be recorded here, not in the observation section of the Construction Phase Plan. Special attention should be given to certain installations where asbestos presence is more probable, such as electric storage heaters, loft, and external wall insulation projects.
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Working Practices
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This observation covers general working practices adopted on-site and can be utilized for non-conformances that don't fit into other categories. Examples include ineffective electricity isolation before work, not adhering to documented methods, unsafe working practices, behavioral safety issues, and failure to adequately protect customer flooring or property during installation. Additionally, it assesses whether the job can be done by one person and if lone working risks are adequately managed.
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Confined Space
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Enclosed spaces pose additional risks due to their confined nature. Non-conformances in this area could involve failing to identify a confined space and document control measures, or not adhering to these measures. Such incidents should be documented within the Construction Phase Plan to ensure compliance and safety.
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Fire Controls
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Controls for hot works, including soldering, grinding, welding, and activities generating sparks, must be implemented, particularly if they are regularly carried out during specific installations. Fire risks need to be identified, documented, and controlled. Fire suppression equipment should be accessible and regularly inspected, including pressurization checks if applicable. For electric storage heater (ESH) installations, adherence to manufacturer specifications regarding clearances to combustible materials is crucial. Manufacturers' specifications should be available on-site and followed accordingly. Consideration should be given to the proximity of combustible items like curtains or furniture to the new heater, ensuring compliance with safety distances. If cables are being routed through a loft space, plans must be in place to prevent them from being covered by insulation materials
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First Aid
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First aid provisions must match the scale of the site, typically for most ECO installs, a basic fully stocked first aid kit, including eye wash for at least two applications per person on site, should suffice.
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Personal Protective Equipment
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The Construction Phase Plan should specify the required Personal Protective Equipment (PPE) for all aspects of the installation, provided free of charge to all installers. PPE must be in good condition, free from damage, stored properly, and worn correctly. Non-conformances may include instances such as not wearing eye or ear protection when drilling, failure to wear a dust mask when drilling core holes in a loft space, lack of hard hat or bump cap in confined spaces or lofts, and not wearing gloves or eye protection when cutting or mixing cement
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HSSE Understanding
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To assess the operatives understanding of Health, Safety, Security, and Environmental (HSSE) requirements, inquire about their induction into the company, as well as any additional training provided to ensure SHE competence. Non-conformances may include a lack of understanding of basic SHE requirements, absence of induction into the company, no official SHE training, or a disregard for working safely.
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Vehicle
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The general condition, roadworthiness, and parking of the vehicle must be assessed. Observations may include damaged windscreen, worn tires, damaged light lenses, and sharp edges from minor impacts. The vehicle should be parked courteously to other road users and comply with local traffic regulations. Ensure that the vehicle doesn't completely block the public footpath, allowing access for individuals with pushchairs or wheelchairs. Check the condition of steps and grab handles if access is gained to the back of the vehicle. Ensure that the vehicle payload is not exceeded during the transportation of tools, equipment, and materials. For gas/oil boilers, electric storage heaters (ESH), air source heat pumps (ASHP), verify that new appliances are transported, handled, or stored in a way that prevents damage.
Environmental
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Waste Storage
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The site team should consider how to securely store the waste generated on-site. The waste should be kept out of general view and stored in a manner that ensures safety.
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Waste Segregation
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The site team should be aware of how the company specifies waste treatment both on-site and after removal. They should know and understand the company's requirements regarding waste management.
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Waste Water Disposal
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The site team should be able to identify the foul drain and demonstrate its use or provide details of the intended use. If a foul drain cannot be located, the installer should propose an alternative disposal method. If neither option is feasible, the job should be halted on environmental grounds until wastewater disposal arrangements can be made. If drainage is not needed, mark the response as N/A.
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Spill Control
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While the enforcement of spill kits might not be mandatory, it's essential for site team to understand alternative methods for spill containment and disposal. This includes managing various types of liquids such as oil, fuel, and glue, as well as materials like beads and fibers. Installers should ensure that the spill containment method is appropriate for the potential hazard volume and be aware of the emergency procedures.
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Generator & Drip Tray Suitability
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If generators are fixed on vans, an additional drip tray is not necessary. However, if the generators are movable, drip trays must be used, even if the generator protrudes from the back of the van. The installer should ensure that the drip trays are undamaged, complete, and adequate for the capacity at risk. If no generator is present, the response should be marked as N/A.
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Fuel Storage
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The container used for storing fuel should be suitable for the purpose and stored/secured correctly, ensuring it's not placed next to the generator.
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Noise & Dust
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The customer should have received prior warning about potential noise or disruption, and if deemed necessary, neighbours should have been notified accordingly.
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Wildlife & Domestic Pets
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The site team should review the site-specific survey documents to identify any potential environmental hazards. If any animal infestation is identified, appropriate control measures should be implemented. These measures might include contacting pest control services or implementing preventive measures to deter animals from the area.
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Invasive & Protected Plant Life
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The site team should review the site-specific survey documents made available to identify any potential environmental hazards, such as presence of asbestos, protected species, or contaminated soil. This ensures they are aware of any risks and can implement appropriate control measures during the installation process.
Inspection Signoff
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Name & Signiture
