Chapter 1. General Information
Name of the vessel
Date the inspection is completed
Place of Inspection
Date of Last PSC inspection
Does the vessel has the recent Class Status Report?
Chapter 2. Certification and Documentation
2.1 Certificate of Registry
2.2 Document of Compliance
2.3 Safety Management Certificate
2.4 Safety Equipment Certificate, supplemented by Form E
2.5 Safety Radio Certificate, supplemented by Form R
2.6 Safety Construction Certificate
2.7 IOPP Certificate supplemented by Form A or B
2.8 Minimum Safe Manning Document
2.9 Civil Liability Convention Certificate ( bunker, wreck removal, crew repatriation)
2.10 Maritime Labour Convention (2006) Are the documents available on board and updated? MLC 2006, DMLC part 1 and part 2?
2.10 a Have all seafarers a valid contract of employment? Extension of contract must be documented?
2.11 Ballast Water Management Certificate
2.12 Is the Fleet Impact Library working on all stations? No old documents / folders in use.
2.13 Are all critical documents printed and placed on the Bridge in a binder and clearly marked?
2.14 Latest circulars and documents updated and posted accordingly?
2.15 Does the Technical Superintendent visit the vessel at least bi-annually? (ref: T05- Dry Docking and visit report / Inspections)
2.16 Is the last internal audit report available and is a close-out system in place for dealing with non-conformities?
2.17 Does the Master review the safety management system, report to the office on any deficiencies and does the office respond to the Master’s review? (ref: T05-Master's Review Procedure)
2.18 Is the vessel free of conditions of Class or significant recommendations, memoranda or notations.
2.19 Are procedures in place to carry out regular inspections of ballast tanks, void spaces, trunks by the vessel’s personnel and are records maintained? (ref: T05-Tank Condition & Inspection Report)
2.20 Are the last 2 QHSE committee report available with acknowledgment from office? (ref: T05-QHSE Committee Meeting)
2.21 Is there evidence that (MOC) Management of Change procedures is being implemented correctly? (ref: GRP-Management of Change)
2.22 Are permit for the maintenance of critical equipment in use? (ref: Plan Maintenance on Critical Equipment)
2.23 Is there evidence that Master ensures that vessel is seaworthy in all respect, watertight doors closed before departure, sufficient fuel, provisions etc...? (ref: T05-Company Guidelines fro Ship's Integrity)
2.24 Are critical spare parts list in AMOS available on board and not below minimum required quantity? (ref: T05-Plan Maintenance on Critical Equipment)
2.25 Are Oil Record Book correctly completed, free of any pollution incidents, violations and are waste oil disposal certificates provided? (ref: Guidelines to the Use of Oily water Separator)
2.26 If the internal transfer of Engine oily water or sludge has taken place, has the event been recorded in Oil Record Book? (ref: T05-Bunker Lifting and Transfer)
2.27 Is the vessel provided with an approved Ballast Water Management Plan, Are records maintained? (ref: T05-Company Guidelines on Ballast Handling)
2.28 Does the vessel have a Ship Energy Efficiency Management Plan (SEEMP) and are officers aware of the general requirements relating to the plan? (ref: T05-Company Guidelines on Ship Energy Efficiency Management Plan)
2.29 Is the vessel free of any documentary or visual evidence to indicate any structural concerns?
2.30 Is the Master familiar with the external and internal issues affecting the management and operation of the vessel? (ref: Context of the Organisation[COTO] log)
2.31 Is the Master familiar with the interested parties or stakeholders? Their needs and expectations? (ref: Context of the Organisation[COTO] log)
2.32 Is there a copy of COTO log on board?
2.33 Are the company policies posters and up to date?
2.34 Is there evidence that the Master is reviewing the effectiveness of the management system and sending feedback and suggestions for improvement? (ref: T05-Master's Review Procedure)
2.35 Is there a copy of Risk Analysis on board addressing all the common operational activities on board? (ref: T05-Risk Analysis Procedure)
2.36 Is the Master familiar on how to handle changes on board? MOC? (ref: GRP-management of Change)
2.37 Are monitoring and measuring equipment on deck and ER being calibrated? Gas meters, temp and pressure monitor, air flow and Lux meters? (ref: T05-List of minimum required amount of portable equipment)
2.38 Is there a record of Document of Change Log on board? Or the record of revision of management system?
2.39 Is there a record of customer feedback to the vessel? Stockman end of voyage report? (ref: T05-Stockman-Viet feedback)
2.40 Is there evidence of evaluating vendors, suppliers, service providers, Technicians, on the quality of the goods delivered or service rendered? (ref: T05-Supplier or Contractor Evaluation form)
Chapter 3. Crew Management
3.1 Does the manning level meet or exceed that required by the Minimum Safe Manning Document? IMO Resolution A.890 Annex 2
3.2 Are the STCW and flag Administration’s regulations that control hours of work to minimise fatigue being followed and are all personnel maintaining hours of rest records in compliance with MLC or STCW requirements? ( max 14 hours of work or min of 10 hours rest) and max 72 hours of work in 7 days or min rest of 77 hours. Are the duty officer and ratings on 0000-0400 hrs watch recorded the time they joined in morning drill? (ref: T05-Livestock Express Rest Hour Policy)
3.3 Are all personnel able to communicate effectively in a common language? Is the working language established and recorded in the ship’s logbook? (SOLAS V / 14.3) VIQ 3.4 (ref: T05-Livestock Express Quality Policy)
3.4 If the vessel is equipped with ECDIS, has the Master and deck officers undertaken both, generic and type-specific familiarisation on the system fitted on board? (ref: T05-ECDIS-Company Guidelines)
3.5 Is there any evidence of internal alcohol testing on board?(ref: T05-Company Drugs and Alcohol policy)
3.6 Is the Shipboard Working Arrangement posted in public places? (ref: T05-Rest Hour Policy)
3.7 Is the medical log book indicates symptoms or complaints when dispensing medicines to crew? Is the log book signed by an officer with Medical Care Training Certificate? (ref: T05-Medical Treatment)
3.8 Are the crew documents in compliance with latest mandatory requirements (Flag cert and training requirements , COC, medicals, Fire and safety trainings,
3.9 Is the PPE matrix posted and is it being followed by the crew? (ref: T05-Company Guideline on Personal Protective Equipment)
3.10 Is there a record of Accommodation inspection? Defects found rectified? (ref: T05-Accommodation Plan for Pest Management)
3.11 Are there inspections carried out by the Master with respect to provision, drinking water, foods handling equipment and the preparation of meals documented in the Accommodation inspection checklist? Defects found and rectified?
3.12 Are crew familiar with the complaints procedures? Do they have a copy ? Are they aware who is the complaint officer? (T05-Complaints)
3.13 If any crew complaints, is it handled in a timely, fair and effective manner? (ref: T05-Complaints)
Chapter 4. Navigation and Communications
4.1 Are deck officers familiar with the Company navigation procedures and instructions? (ref: T05-Company Guidelines for Safe Navigation)
4.2 Is the vessel maintaining an adequate record of all navigational activities, both at sea and during pilotage? (ref: T05-Company Guidelines for Watch System and Bridge Manning)
4.3 Are procedures in place for testing of bridge equipment before arrival / departure and checklist in effective use for pre-arrival, pre-departure, watch handover and Master-Pilot exchange? (ref: T05-Company Guidelines for Bridge Navigational Checklists)
4.4 Are fire and safety rounds being completed after each watch, recorded in the deck log and the crew conducting the rounds aware of their duties? (ref: T05-Company Guidelines for Watch System and Bridge Manning)
4.5 Are the deck Officers familiar with the company’s Under Keel Clearance policy, able to demonstrate satisfactory UKC calculations for the last voyage? (ref: T05-Company Guidelines for Squat and Under Keel Clearance UKC)
4.6 Has the bridge adequately manned at all stages of the voyage and at anchor and were lookout arrangement adequate? (ref: T05-Company Guidelines for Watch System and Bridge Manning)
4,7 Has the night order book been completed each night and signed by Deck Officers? (ref: T05-master's Standing Orders & Night Order Book)
4.8 Is navigation equipment appropriate for the size of the vessel and in good order?
4.8.2 Navtex Receiver
4.8.3 Whistle, bell and gong
4.8.5 Standard magnetic compass adjusted and certified?
4.8.6 Means for taking bearings?
4.8.7 Telephone ( for Emergency Steering)
4.8.8 Daylight signalling lamp
4.8.9 Automatic identification system (AIS) (correct current status)
4.8.10 VHF radio
4.8.11 Gyro compass and repeaters
4.8.12 Visual compass reading to the emergency steering position.
4.8.13 Radar Installation
4.8.14 Echo sounder
4.8.15 Speed and distance indicator
4.8.16 ARPA ( 10000 GRT and above)
4.8.17 BNWAS Bridge navigational watch alarm system
4.9 Are navigation lights in good order, the OOW aware of the procedures for testing the lights and actions in the event of failure? (ref: T05-Company Guidelines for Navigational Equipment)
4.10 Are the standard magnetic and gyro compasses in good order and is the OOW aware of the requirements for taking compass errors and is the compass error book maintained? (ref: T05-Company Guidelines for Navigational Equipment)
4.11 Was the hand steering in use for the vessel transit from pilotage to the berth as appropriate and are deck officers familiar with the changeover from hand steering to auto and vice versa? (ref: T05-Company Guidelines for the Use of Autopilot and Steering System)
4.12 Are the deck officers familiar with procedures to retain the SVDR data in the event of an accident? (ref: T05-Company Guidelines for SVDR)
4.13 Is there an effective chart and publications (paper and electronic) management system in place and are deck officers familiar with the process including the effective management of T and P notices? (ref: T05-Campany Guidelines for Maintaining Charts and Publications)
4.14 Are deck officers aware of the requirements for managing Navtex and Navarea warnings and is there evidence of an effective system in place to monitor these warnings?
4.15 Are Master and deck officers familiar with the operation of the ECDIS system fitted on board? Manual position fixing etc (ref: T05-Company Guidelines for Safe Navigation)
4.16 Is the Master and deck officers familiar with the safety parameter settings for the ECDIS and have the safety settings been correctly applied for the vessels passage.
4.17 Were the charts used for the previous voyage appropriate? (if applicable)
4.18 Has the vessel been safely navigated in compliance with international regulations and are deck officers familiar with these requirements? (ref: T05-Company Guidelines for Safe Navigation)
4.19 Is the Master and deck officers aware of the requirements for the echo sounder and is there evidence that it has been in use as appropriate during the voyage? (ref: T05-Company Guidelines for Navigational Equipment)
4.20 Was there berth to berth passage plan available for the previous voyage and were the deck officers aware of position fixing requirements including the use of parallel indexing both at sea and during pilotage?
4.21 Are deck Officers familiar with the preparation and transmission of distress and urgency messages on the GMDSS equipment, are instructions clearly displayed and equipment in good order? (ref: T05-GMDSS Familiarisation Checklist)
4.22 Are Officers aware of the function of the ship security alert system and how it operates? (ref: T05-SSAS Test Message Response Instruction)
4.23 Are the Officers aware of the periodical test requirements for GMDSS equipment and is the radio logbook correctly maintained with entries of such tests? ( ref: GMDSS Radio Log Book)
4.24 Is there a maintenance programme in place to ensure availability of the radio equipment?
4.25 Is the satellite EPIRB fitted, armed and labelled correctly and inspected in accordance with the manufacturer’s requirements?
4.26 Is the vessel equipped with sufficient portable radios for use on board?
4.27 Are SOLAS portable radio and SART in good order?
4.28 Is there a designated person for emergency communications and is it indicated in the muster station bill?
Chapter 5. Safety Management
5.1 Are the Officer familiar with the process for conducting Risk Assessment for routine and non-routine tasks, do company provide adequate procedures for conducting RA and is there sufficient evidence of these process undertaken ? (ref: T05 - Risk Analysis Procedure)
5.2 Is there evidence of a permit to work system in place for hazardous activities, are the crew aware of these requirements and is there documented evidence of compliance?
5.3 Is the appointed Safety Officer (Chief Officer) suitably trained, aware of his responsibilities and is there evidence to show that safety officer has been effectively performing duties associated with his role?
5.4 Are the ship’s officers able to demonstrate their familiarisation with the operation of fixed and portable firefighting, lifesaving and other emergency equipment?
5.5 Are the crew aware of the requirements for wearing personal protective equipment such as boiler suits, safety footwear, eye and ear protection, safety harnesses, respiratory and chemical protective equipment? (ref: T05 - Company Guidelines on Personal Protective Equipment)
5.6 Are crew members participating in safety meetings and is there evidence of effective discussions on safety related issues with shore management feedback? (ref T05-Monthly Committee Meeting Minutes)
5.7 Are crew aware of the requirements for reporting accidents, incidents, non-conformities and near misses and is there an effective system of reporting and follow up investigation in place?
5.8 Are the crew aware of the requirements to keep external doors, ports and windows closed in port and is the accommodation space atmosphere maintained at a slightly higher pressure than that of the ambient air?
5.9 Is all loose gear on deck, machinery rooms, stores and in internal spaces properly secured?
5.10 Is the evidence of lock out - tag out procedure followed? (ref: T05-Lock-out - Tag out Procedure)
5.11 Is the gangway Safe, accessible? SWL clearly marked and easily visible to user?
5.12 Are crew familiar with the location and operation of fire and safety equipment and have familiarisation been effectively completed for all staff? (ref: T05-Shipboard Familiarization Checklist)
5.13 Are the crew familiar with their duties in the event of an emergency and are emergency drills being carried out as required? Is there evidence of drill evaluation? (ref: T05-Preparedness of Emergency and Safety Equipment)
5.14 Are the crew familiar with their duties during lifeboat and fire drills being performed effectively and on frequency meeting SOLAS and flag state requirements?
5.15 Is there evidence of regular training in the use of life-saving equipment being undertaken and Are crew familiar with those requirements and the location / contents of the training manuals?
5.16 Are there Emergency Checklist readily printed and ready to use in case necessary?
5.17 Are Familiarisation Checklist filled? Newly joined, GMDSS, ECDIS, hand over reports
5.18 Is the lifeboat launching and simulated launching carried out as per schedule?
5.19 Is the emergency steering drill carried out 3 monthly?
5.20 If Emergency Drill is witnessed by the auditor, please write brief summary and evaluation?
5.21 Are the officers aware of the industry requirements for enclosed space entry and have this been correctly followed? (ref:T05-Enclosed Space Procedure)
5.22 Are the crew aware of the arrangement provided for lifting an incapacitated person from the cargo hold and in Engine room and if applicable in forward machinery room, including provisions of a suitable stretcher or harness and is the equipment in good order?
5.23 Does the vessel have portable gas detection equipment carried, are the officers familiar with the operation, calibration and is the equipment being maintained in accordance with manufacturers and industry recommendations? (ref:T05-List of minimum required amount of Portable Equipment)
5.24 Are Officers aware of the requirements for hot work and are hot work procedures in SMS followed? (ref: T05-Livestock Express Hot Work Procedures)
5.25 Are the Officers aware of safety guidelines for electric welding equipment, are written guidelines posted and equipment in good order?
5.26 Is gas welding and burning equipment in good order and spare oxygen and acetylene cylinders stored apart in a well-ventilated location outside of the accommodation and Engine room?
5.27 Are the Officers aware of the requirements of LSA, are there ship-specific life-saving equipment maintenance instructions available and are weekly and monthly inspections being carried out? Is there a log book entry of maintenance?(ref:T05-Planned Maintenance on Life-Saving Appliances)
5.28 Are the Officers aware of the maintenance requirements for lifeboat, life raft, Rescue boat release hooks and free-fall lifeboat release systems, where fitted and, are lifeboat, rescue boat and liferafts including associated equipment well maintained ready for use?
5.29 Are lifeboats, including their equipment and launching mechanism, in good order and have they been launched and manoeuvred in the water in accordance with SOLAS requirements?
5.30 Is the rescue boat, including its equipment and launching arrangement, in good order and Officers familiar with the launch procedures?
5.31 Are lifebuoys, associated equipment and pyrotechnics in good order and clearly marked?
5.32 Are life jackets in good order and correctly located?
5.33 Are immersion suits in good order, correctly positioned and Officers aware of maintenance and carriage requirements?
5.34 Are ship-specific fire training manuals and safety operational booklets available and are the crew aware of the general contents and location of the manual?
5.35 Are the crew aware of the fixed firefighting equipment fitted, are the ship specific firefighting equipment maintenance instructions available and is maintenance being carried out? (ref: T05-Planned Maintenance on Fire Fight Equipment)
5.36 Are records available to show foam compound for foam applicator has expiry date and not expired?
5.37 Are the crew aware of the location and use of the International Shore Connection, is it readily available externally, is a fire control plan exhibited within the accommodation, also a copy available externally and equipment correctly marked on the plan?
5.38 Are fire mains, pumps, hoses and nozzles and isolating valves in good order, available for immediate use and clearly marked?
5.39 Are Officers aware of the requirements for testing fixed fire detection and alarm system and are the system in good order and tested regularly?
5.40 Are the crew familiar with the fixed fire extinguishing systems, where fitted, are they in good order and are clear operating instructions posted?
5.41 Is the emergency fire pump in full operational condition and are starting instructions clearly displayed and are officers able to operate the pump?
5.42 Are portable fire extinguishers in good order with operating instructions clearly marked and are crew members familiar with their operation?
5.43 Are crew members familiar with donning breathing apparatus and are Fireman’s Outfits in good order and ready for immediate use?
5.44 Are crew members familiar with the donning of emergency escape breathing devices (EEBD’s) located in the accommodation and engine room and are they in good order and ready for immediate use?
5.45 Are fire flaps clearly marked to indicate the spaces they serve and is there evidence of regular testing and maintenance?
5.46 Are Material Safety Data Sheet (MSDS) on board for all the bunkers, chemicals, paints, RO chemicals and other products being handled, and are all officers familiar with their use? (ref: T05-Handling and Storage of (machinery) Chemicals)
5.47 Is the vessel provided with a safe means of access and are all available means of access (gangway / accommodation ladder / pilot ladders / transfer basket) in good order and well maintained?
Chapter 6. Pollution Prevention
6.1 Are the ship’s crew familiar with their duties in relation to the Shipboard Oil Pollution Emergency Plan (SOPEP), is the Plan maintained updated with emergency contacts readily available?
6.2 Is the ship fitted with a main deck boundary coaming and scupper arrangement that is effectively plugged during oil transfer operations?
6.3 Are adequate manifold spill containers in place under the bunker manifold, fitted with suitable drainage arrangement and are they empty?
6.4 Have bunker pipelines been satisfactorily tested on an annual basis and is there suitable evidence of this test? USCG REGULATIONS
6.5 Are unused bunker pipeline manifold fully bolted and are all drains and vents and unused gauge or sounding pipe suitably blanked or capped?
6.6 Is suitable spill containment fitted around all fuel, diesel and lubricating oil tank vents?
6.7 Has the bunkering Checklist been completely filled? (ref: T05-Bunkering and Oil Transfer Checklist)
6.8 Is the CE familiar with the reserve bunker procedures? (ref: T05-Bunker Lifting and Transfer)
6.9 Are bunker sampling procedures followed? (ref: T05-Bunker Sampling Procedure)
6.10 Are fuel oil high level alarm in operational condition, without any errors?
6.11 Are procedures for internal transfer of fuel oil followed? (ref: T05-Internal Oil Transfer Checklist)
6.12 Are forward machinery room, bow thrust room, Emergency Fire Pump Room bilge high level alarm fitted, regularly tested and the results recorded?
6.13 Are adequate arrangement provided for pipeline draining and the disposal of forward machinery room, bow thrust room, Emergency Fire Pump Room bilge accumulations?
6.14 Are the Engine Room bilge oily water pumping and disposal arrangement in good order? (ref: T05-Guidelines for the use of Oil Water Separator)
6.15 Are Emergency bilge pumping arrangement ready for immediate use; is the Emergency bilge suction clearly identified and where fitted, is the emergency overboard discharge valve provided with a notice warning against accidental opening?
6.16 Have disposals of sludge and other machinery waste been conducted in accordance with MARPOL requirements?
6.17 Is the oily water separator in good order, free from unauthorised modifications and are the Engineers well familiar with its operation and data recovery procedure if applicable?
6.18 Are specific warning notices posted to safeguard against accidental opening of the overboard discharge valve from the oily water separator?
6.19 Is the vessel correctly segregating garbage and able to store garbage in a safe hygienic manner on board and is the garbage being handled in accordance with the vessels garbage management plan and is garbage record book being correctly maintained? (ref: T05-Garbage Management Plan)
6.20 Is the garbage record book kept up to date and filled correctly? Disposal of cooking oil recorded?
6.21 Is there a designated reception for E-waste? ( Garbage collection area / Accommodation space)
6.22 Is the Bio-Fouling Management Plan available on board and records updated? (USA / New Zealand)
Chapter 7. Maritime Security
7.1 Is the Master and crew aware of the name and contact details of the Company Security Officer, and are these details posted?
7.2 Are Ship Security records related to port calls being maintained?
7.3 Areas records of training and maintenance of equipment related to the ship security plan available?
7.4 Has the SSO been trained to undertake this role and do they understand their responsibilities?
7.5 Does the vessel have a routine to regularly test the ship security alert system?
7.6 Does the passage plan include security related information for each leg of the voyage?
7.7 Is an adequate deck watch being maintained to prevent unauthorised access in port?
7.8 Is the Company name, contact details and Ship Specific information correct? SSP CHAPTER 1
7.9 Is the SSP kept in a secured location? SSP 16.2
7.10 Is there a record of last internal and external audit? NC closed? SSP 16.4
7.11 Is the SSO familiar with the access control procedures? SSP 10.3
7.12 Are all visitors to the vessel being asked for proof of identity? SSP form F07 filled?
7.13 Are all restricted areas secured and properly marked/ identified? SSP chapter 11
7.14 Is there key control on board? SSP chapter 11
7.15 Is the SSO familiar with Security Levels? Who set the level? Actions required? SSP chapter 5
7.16 Does the SSO understand the purpose of DoS?
7.17 Is the copy of annual security drill available on board?
7.18 Is the SSO aware of the procedure for receiving stores? (SSP 13.3), unaccompanied baggage? SSP 10.4.2?
7.19 Are regular security rounds in port being carried out and recorded in logbook? SSP CHAPTER 14
7.20 Is the SSO aware of port security contacts? SSP 6.2
7.21 Are there records of security threats and incidents?
7.22 Is the SSO understand the Ship to Ship interface? SSP 6.5
7.23 Has the security plan been reviewed in the past 12 months with CSO reply? SSP 16.4.2
7.24 Is there a copy of latest BMP on board?
7.25 Are SSP Forms in use? SSP appendix I ( Familiarisation form short and Long term training?
7.26 Is the Circular MSC 1156 available on board? SSP 10.4.6
7.27 Is the evidence of stowaway and contraband search? SSP FORM F06
7.28 Is the SSO familiar with specific ship security procedures? Such as arson, disappearance of crew? SSP appendix F
7.29 Is there a cyber security response plan on board?
7.30 Are the crew aware of the company policy on the control of physical access to all shipboard IT / OT system?
7.31 Does the company have a policy or guidance on the use of personal devices on board?
7.32 Is cyber security awareness actively promoted by the company and on board?
Chapter 8. Cargo Operation
8.1 Are the Officers familiar with Cargo Operation Policy Statement including information on loading capacity, water, fodder and cargo hold ventilation requirements? (ref: T05-Cargo Operation Policy)
8.2 Is there a Cattle stowage plan in place?
8.3 What is the Bilge pumping capacity and RO capacity?
8.4 If loading computer or programme is in use, is it class approved, regularly tested and are officers aware of the test requirements including damage stability?
8.4a Are departure and arrival stability calculation made? Does it pass all the criteria? Signed by a Master?
8.5 Has the cargo plan been prepared and load sequence followed, ballast or fresh water transfer documented, stress, intact and damage stability and are any limitations where applicable understood by the officers?
8.6 Is the vessel free of inherent intact stability problems, are officers aware of these problems or risk of structural damage due to sloshing and actions required if the vessel takes on an unstable condition and / an angle of loll?
8.7 Are all officers familiar with cargo operations and carriage requirements? (ref: T05-Handling Livestock or Fodder)
8.8 Are ballast/FW pumps, eductors, cargo hold drainage system, valves, bilges in good order?
8.9 Are the Officers and ratings familiar of the emergency stops for pumps and cargo hold ventilation?
8.10 Are ballast, bilge and ejector valves in good order?
8.11 Are the cargo instrumentation such as salinometer, air flow and lux meter, hygrometer and thermometers in good order?
8.12 Are the record of the salinity maintained? Salinity logbook
8.13 Are cargo hold bilge high level alarms in good order and is there recorded evidence of regular testing?
8.14 If the cargo deck is adjacent to fuel oil tanks, are deck temperature not more than the ambient temperatures?
8.15 Are cargo hold hatches in good order? Hay hatch, Camel hatch, escape hatch
8.16 Are primary and secondary switch board room in good order? Are officers familiar with switch over procedures?
8.17 Are fresh water and fire line isolating valves in cargo hold in good order?
8.18 Are all officers familiar with the procedure in case of emergency situation affecting the cargo? Failure of cargo hold ventilation, cattle fresh water supply, fodder shortage, flooding, unusual mortalities etc...
8.19 Is the pre-loading meeting carried out? (ref: T05-Preloading Meeting Form)
8.20 Are the cargo hold ventilation system in good order? Vent flaps, open/close markings, spare motors, spare impeller etc..
8.21 Is the SILO tank in good condition, watertight and no sign of water ingress? (SILO top deck not rusty)
8.22 Are the livestock containment structures in good order? Pens, posts, railings, gates, pins, deck plates, ramps, ramp doors, etc..
8.23 Are hydraulic sliding doors and manual doors operational and in good order?
8.24 Are AMSA critical spares complete and record of inventory available? (ref: Record of Equipment, ACCL-ROE)
8.25 Are fire fighting equipment inside the cargo holds in good order? Fire extinguishers not rusty, fire lines and hydrants are not rusty and leaking.
8.26 Are cargo hold cleaning equipment in good condition? Fixed and portable high pressure machines, tapered hoses, PPE
8.27 Are crew familiar with the proper application of pestigas? (ref: T05-Cleaning After a Loaded Voyage)
8.50 Are all cranes and other lifting equipment properly marked, regularly inspected, tested and are the vessels crew aware of maintenance requirements? (ref: T05-Guidelines on Crane Operations)
Chapter 9. Mooring
9.1 Are Certificate available for all mooring lines?
9.2 Does the ship follow the Work Instructions for Mooring Lines? (ref: T05-Mooring Guidelines)
9.3 Does the Mooring Lines Identification Plan updated?
9.4 Are mooring satisfactorily deployed and tended?
9.5 Are mooring lines secured to bitts and turned up correctly?
9.6 Are all powered mooring lines correctly reeled on drums, secured on brakes and winches out of gear?
9.7 On split drum winches are all the lines made fast with no more than one layer on each tension side of the drum?
9.8 Are all mooring lines stowed neatly to minimise tripping hazards and are mooring areas clear and unobstructed?
9.9 Are mooring winches, including winch foundations in good order?
9.10 Do brake linings, drums and pins appear to be in good order?
9.11 Are mooring lines, splices and rope stoppers in good condition?
9.12 Are pedestal fairleads, roller fairleads and other roller well-greased and free to turn and are bitts and chocks free of grooving?
9.13 Is mooring equipment marked with its SWL?
9.14 Are windlasses, anchors, locking bars and cables in good order and operating effectively?
9.15 Except whilst alongside, when locking bars should be in place, were the anchors cleared and ready for immediate use during port entry?
9.16 Are bitter end securing arrangement unobstructed and outside the chain locker?
9.17 Are the chain locker doors securely battened down?
9.18 Is the crew aware of the design limitations of their anchor windlass and system? (ref: T05-Anchoring, Mooring and Towing Operations)
9.19 Do the vessel have on board Emergency Towing Procedures? (ref: T05-Emergency Towing)
Chapter 10. Engine Room and Steering Compartmens
10.0 Is there a suitable means for storing bunker samples and is it in good order?
10.1 Are the Engineer aware of the procedures for safe operation of the machinery plant including their duties and watch standing instructions as per Company SMS and are this instructions clearly defined? VIQ 10.1 (UMS procedures, reporting deficiencies, Emergency preparedness, PMS, control of spare parts) (ref: T05-Company Guidelines for Engine Room Operations)
10.2 If the machinery space is certified for unmanned operation, is it being operated in that mode without regular alarms occurring under normal conditions? VIQ 11.2
10.3 Are the Engineers demonstrating knowledge and understanding of the Chief Engineers standing orders and instructions and are the standing orders posted and signed by all Engineers? VIQ 10.3 (ref: T05: Chief Engineer Standing Order and Night Order)
10.4 Are the Engineer familiar with safe entry requirements to the machinery spaces when operating in the UMS mode, especially with regards to use of the dead man alarm where fitted? VIQ 10.4 (ref: T05- ork Instructions for Unattended Engine room)
10.5 Are Engineers aware of the entries required in the Engine room log book, and are the entries clear, comprehensive and adequately maintained? VIQ 10.5 (UMS entries, bunkering and internal transfers, FO and LO ROB, change over of fuel and entering SECA , machinery parameters, CE signature, error handling?
10.6 Can the Engine room staff demonstrate full knowledge of essential emergency equipment and are instructions clearly posted on site for safe operation? VIQ 10.6
10.7 Does the operator subscribe to a fuel, lube and hydraulic oil testing programme on a frequency in accordance with the manufacturers recommendations and are there procedures to act on these results? VIQ 10.7
10.8 Are the vessels staff engaged in bunkering operations well aware of safe transfer requirements and are detailed bunker transfer instructions available? VIQ 10.8 (ref: T05-Bunker Lifting and Transfer)
10.9 Are the Engineers aware of the requirements for vessels operating within a ECA and are there clear procedures available regarding use of low sulphur fuels in boilers, main plant and auxiliary engines? VIQ 10.9 (ref: T05- Change over Procedure for Low Sulphur Fuel Oil)
10.10 Are the Engineers aware of the requirements and precautions necessary to control the change from residual to Low-sulphur fuels and are these requirements posted? VIQ 10.10
10.11 Are the officers familiar with the planned maintenance system and is the system being followed and maintained up to date? VIQ 10.12 (ref: T05-Maintenance)
10.12 Is a ship specific list of Critical equipment defined and available on board and highlighted in the PMS? Are there measures in place to ensure that defined critical spare parts are available on board? (ref: T05-Planned Maintenance on Critical Equipment)
10.13 Is an engineer’s call alarm fitted and is it in good order and tested regularly and the results recorded?
10.14 Are all areas of the machinery space well illuminated, emergency escape routes clearly marked, unobstructed and are ship’s crew familiar with the escape routes?
10.15 Are Engineers aware of the testing requirements and able to demonstrate familiarity with the procedure for testing of emergency equipment?
10.16 Are Engineers aware of the operation of the fuel system remote closing valves, and are the closing devices regularly tested and in good order?
10.17 Is there a completed (specific) ER pre-arrival and pre-Departure checklist? (ref: Company Guidelines for Engine Room Checklist / Procedure)
10.18 Are Officers aware of the location of the accommodation and Engine room ventilation fan emergency stops, are they clearly marked to indicate the space they serve and is there evidence of regular testing and maintenance?
10.19 Are diesel engine fuel delivery pipes adequately jacketed or screened, exhaust lines and hot surfaces from spray and surrounding areas free from fuel or lube oil leakages?
10.20 Are purifier rooms and fuel and lubricating oil handling areas ventilated and clean?
10.21 If the Class notation allows UMS operation, are main engine bearing temperature monitors, or the crankcase oil mist detector, in good order?( SOLAS ll-1/47.2)
10.22 Are the main switchboard, alternators, and other electrical equipment satisfactorily protected from water spray?
10.23 Is deck insulation provided to the front and rear of medium power (220V and above) electrical switchboard and is it in good order?(SOLAS ll-1/45.2)
10.24 Are gauge glass closing devices on oil tanks of a self-closing, fail-safe type and not inhibited?
10.25 Are self-closing sounding devices to double bottom tanks in good order and closed?
10.26 Is all moving machinery provided with effective guards and adequate eye protection available?
10.27 Are records maintained for the regular inspection and testing of lifting devices and loose gears? (ref: T05-List of Lifting Appliances and Ladders)
10.28 Are machinery spaces and steering compartments clean and free from obvious leaks and is the overall standard of housekeeping and fabric maintenance satisfactory?
10.29 Is the bilge high level alarm regularly tested and are records maintained?
10.30 Are seawater pumps, sea chests and associated pipework in good order and free of hard rust and temporary repairs, particularly outboard of the ship-side valves?
10.31 Are the following, where applicable, all in good order and do they appear to be well maintained?
The Main Engine?
Auxiliary Engines including Shaft generator?
Boilers, including waste heat and domestic boilers?
Compressor including main instrument and emergency air compressors?
Purifiers and fuel oil handling equipment?
Bilge pumping arrangement and Oily Water Separator?
Pipework, including steam, fuel, lubricating oil, seawater, sewage, drain and air pipes, etc.
Refrigeration and air conditioning machinery?
Ventilation fans and trunking?
10.32 Are Engineers familiar with the procedure for taking over the controls for manoeuvring the vessel from the bridge in an emergency?
10.33 Are Officers fully familiar with all starting procedures for the emergency generator and are these procedures clearly and displayed?
10.34 Is the emergency generator reserve fuel tank provided with sufficient fuel? SOLAS II-1/44.2
10.35 Where an emergency generator is not fitted, Are the Engine room emergency batteries in good order and fully charged?
10.36 Is all electrical equipment including junction boxes and cable in good order?
10.37 Are switchboard free of significant earth faults?
10.38 Are officers aware of the test requirements for the steering gear both pre-departure and for emergency steering drills and have these tests been conducted satisfactory with operating instructions clearly posted?
10.39 Is the steering gear emergency reserve tank full? SOLAS II-1/29.12.3
10.40 Is the steering gear compartment fitted with suitable handrails, gratings or other non-slip surfaces and free of obstruction? SOLAS II-1/29.13.2
Chapter 11. General Appearance and Condition
11.1 Is the general condition, visual appearance and cleanliness of the hull satisfactory?VIQ 11.1
11.2 Are hull markings clearly indicated and correctly placed? SOLAS XI-1/3.4, 3.5.1,2 VIQ 11.2
11.3 Is the general condition, visual appearance and cleanliness of the weather decks satisfactory and are deck working areas clearly identified and provided with non-slip surfaces? VIQ11.3
11.4 Is the general condition of service pipework satisfactory and is it free from significant corrosion and pitting and soft patches or other temporal repairs? VIQ 11.4
11.5 Are pipe stands, clamps, supports and expansion arrangement satisfactory? VIQ 11.5
11.6 Are all deck openings, including weathertight doors, bridge windows and portholes, in good order and capable of being properly secured? VIQ 11.6
11.7 Are fuel, ballast and other space vents and air pipes in good order and does visual evidence indicate regular maintenance? VIQ 11.7
11.8 Is the general condition, visual appearance and cleanliness of the superstructure satisfactory? VIQ 11.8
11.9 Are deck lights all operational and sufficient in number and range to illuminate the deck to facilitate safe working during darkness? VIQ 11.9
11.10 Is the general condition of electrical equipment, including conduits and wiring, satisfactory? VIQ 11.10
11.11 Are lightings in gas-hazardous areas( ex. Paint store) are covered with explosion proof glass? VIQ 11.11
11.12 Are forecastle stores free of water, internal spaces and storerooms clean, free from debris and tidy? VIQ 11.2
11.13 Are accommodation, public spaces, sanitary areas, food store handling spaces, refrigerated spaces, galleys and pantries well illuminated, clean, tidy, in a hygienic condition and obstruction free? VIQ 11.13
11.14 Are laundries free of accumulations of clothing that could constitute a fire hazard? VIQ 11.14
11.15 If fitted, is the Ship’s Hospital clean and tidy and ready for use? VIQ 11.15
11.16 Is the condition of electrical equipment in the accommodation satisfactory? VIQ 11.16
11.17 Are personnel alarms in refrigerated spaces in good order and operational? VIQ 11.17
11.18 Are all equipment working and in good condition? Are Cutting boards colour coded?
11.19 Are Cold Storage and Dry Provision Room clean and organised? No rotten vegetables and no expired provisions?
11.20 Is the Galley cleaned and in a hygienic condition.
Summary of Audit
Summary of Audit
Details of Non conformity - ISM
Any picture evidence of findings
Details of Observations - ISM
Any picture evidence of findings
Details of Non conformity - ISPS
Any picture evidence of findings
Details of Observations - ISPS
Any picture evidence of findings
Details of Non conformity - MLC
Any picture evidence of findings
Details of Observations - MLC
Any picture evidence of findings
Details of Non conformity - ISO
Any picture evidence of findings
Details of Observations - ISO
Any picture evidence of findings