licence to trade 2018

• Site Name

  Select Sovereign Rayleigh Benfleet Stock Road Brentwood Southweald Tiptree Doggetts Lane Chelmsford Sextons

  • Sovereign
  • Rayleigh
  • Benfleet
  • Stock Road
  • Brentwood
  • Southweald
  • Tiptree
  • Doggetts Lane
  • Chelmsford
  • Sextons

• Conducted on

  Date
• Location
  Address

HSSE

• 1) Without hesitation is the Customer Service Champion able to produce the:Accident Book Needle Stick Injury Prevention Pack Get You Home Safe Clothing Kit First Aid Kit Eye Wash Kit<br><br>

  Safe

  At Risk

  N/A

• 2)Does the Accident Book comply with the Data Protection Act? (Customer data is stored securely and completed correctly with reference numbers complying)<br><br>

  Safe

  At Risk

  N/A

• 3) Is the Fireman's Switch / External Emergency Button accessible?<br><br>

  Safe

  At Risk

  N/A

• 4) Does the CSC or FSC know where to locate the Fireman Switch / Emergency Button?<br><br>

  Safe

  At Risk

  N/A

• 5)Are lone working Service Champions locking the front door when cleaning the Costa Machine?<br><br>

  Safe

  At Risk

  N/A

• 6) Are all security doors kept closed and locked?<br><br>

  Safe

  At Risk

  N/A

• 7) Is Service Station complying with Closed Door Policy?<br> <br>?

  Safe

  At Risk

  N/A

• 8) Is electrical cupboard free from stored items?<br><br>

  Safe

  At Risk

  N/A

• 9) Are all exits unobstructed and locked from external entry?<br><br>

  Safe

  At Risk

  N/A

• 10) Are the three security stickers displayed at head height next to the shop door :-CCTV in Operation Staff Do Not Have Access to Safe Lift Helmet Visor **16hr Service Stations additionally require** Fog Bandit in Operation sticker.<br> <br>

  Safe

  At Risk

  N/A

• 11) Has the Retailer Fire Risk Assessment been reviewed in the past year?<br><br>

  Safe

  At Risk

  N/A

• 12) Is the Health & Safety Law Poster(2009 version) prominently displayed?<br><br>

  Safe

  At Risk

  N/A

• 13) Are fill points locked and accurately identified/labelled?<br><br>

  Safe

  At Risk

  N/A

• 14) Are fire extinguishers readily available?<br><br>

  Safe

  At Risk

  N/A

• 15) Do fire buckets contain absorbent sand, are fitted with a lid and have plastic sand spreaders available?<br><br>

  Safe

  At Risk

  N/A

• 16) Is the CCTV system operating at an acceptable standard including all monitors?(e.g. clear picture, all cameras working without interference, the time matches the till point)?<br><br>

  Safe

  At Risk

  N/A

TILL POINT CASH MANAGEMENT

• 17) Are till limits adhered to with no unsecured cash on site?<br><br>

  Safe

  At Risk

  N/A

• 18) Is mini safe secured, locked and does not exceed procedural limit?<br><br><br>

  Safe

  At Risk

  N/A

• 19) Does Red Prairie show Pick Ups are within procedural limits?<br><br>

  Safe

  At Risk

  N/A

• 20) Is any customer property retained on the Service Station?<br><br><br>

  Safe

  At Risk

  N/A

OFFICE CASH MANAGEMENT

• 21) Is there evidence of non adherence to approved cash collection procedures?<br> <br>

  Safe

  At Risk

  N/A

• 22) Are safe keys or digital safe combination kept securely?<br><br><br>

  Safe

  At Risk

  N/A

• 23) Is office secure when the safe is opened?<br><br>

  Safe

  At Risk

  N/A

• 24) Are the cash collection bags awaiting collection, sealed and present in the safe?<br><br>

  Safe

  At Risk

  N/A

• 25) Are all cash deposits within procedural limits?<br><br>

  Safe

  At Risk

  N/A

• 26) Are there unauthorised Pan Keyed Transactions in the last 12 months?<br><br>

  Safe

  At Risk

  N/A

WET STOCK

• 27) Has there been an accurate reconciliation on every Petrol/Diesel tank every day?<br><br>

  Safe

  At Risk

  N/A

• 28) Is daily Veederoot Tank Gauge Report printed at 0.00 and filed?<br><br>

  Safe

  At Risk

  N/A

• 29) Check all Pump Tests in the last 2 months via GSSP Pump Test Report<br><br>

  Safe

  At Risk

  N/A

• 30) Is the Register of Competent Persons available and correct?<br><br>

  Safe

  At Risk

  N/A

• 31) Have the last 10 Fuel Bill Of Laden numbers been entered into the Red Prairie correctly?<br><br><br>

  Safe

  At Risk

  N/A

• 32) During the reviewed period, is there a variance on the Fuel Sales Reconciliation Report. (period of one week) Has the appropriate investigation taken place?<br><br><br>

  Safe

  At Risk

  N/A

OTHER FUELS

• 33) Is the LPG Personal Protective Equipment available?<br><br>

  Safe

  At Risk

  N/A

• 34) Does the LPG compound contain 18kg of Fire Extinguisher?<br><br>

  Safe

  At Risk

  N/A

• 35) Has all the appropriate LPG Training been completed?<br><br>

  Safe

  At Risk

  N/A

• 36) Has there been an accurate LPG tank reconciliation every day?<br><br>

  Safe

  At Risk

  N/A

• 39) Is the Ad-Blue Environmental Poster displayed?<br><br>

  Safe

  At Risk

  N/A

• 37) Has there been an accurate reconciliation on all Ad-Blue tanks?<br><br>

  Safe

  At Risk

  N/A

• 38) Does the CSC on shift know the location of the internal Ad-Blue emergency switch/button?<br> <br>

  Safe

  At Risk

  N/A

• 40) Does the Ad-Blue volume on the Veederoot Inventory Report match the Ad-Blue volume on the tank gauge at the time of audit?<br><br>

  Safe

  At Risk

  N/A

• 41) Is the Ad-Blue Spill Kit available for customer use?<br><br><br>

  Safe

  At Risk

  N/A

CAR WASH

• 42) Is the Car Wash being reconciled and daily reports being printed and filed for reference?<br>

  Yes

  No

  N/A

• 43) Are the Car Wash Refund Receipts being printed and filed for reference?<br>

  Yes

  No

  N/A

• 44) Are the Buy Time Meter Readings being taken and recorded and reconciled daily?<br>

  Yes

  No

  N/A

SALES OPERATIONS

• 45) Are opening & closing times being adhered to on non 24 hour Service Stations?<br>

  Yes

  No

  N/A

ALCOHOL

• 46) Is a current certified copy of the Premises Licence Summary (Part B) on display in a prominent location?<br>

  Yes

  No

  N/A

• 47) Is the Section 57 Notice on display next to the Premises Licence Summary?<br>

  Yes

  No

  N/A

• 48) Are the Acceptable Forms of ID Poster, the 3 Challenge 25 Posters and the two sided window decal on display in prominent locations?<br>

  Yes

  No

  N/A

• 49) Has the Customer Service Champion, on the POS at time of audit, been authorised to sell alcohol on behalf of the Designated Premises Supervisor (DPS)?<br>

  Yes

  No

  N/A

MISCELLANEOUS SERVICE STATION ACTIVITY

• 50) Are the prices on the Pole Sign identical to the pumps and Red Prairie?<br>

  Yes

  No

  N/A

CONVENIENCE RETAILING & OTHER NON FOOD RELATED MANAGEMENT

• 51) Are all stock categories counted in the last 3 months?<br>

  Yes

  No

  N/A

• 52) Does the Service Station maintain & operate a Lockett & Co Sales Refusal Log?<br>

  Yes

  No

  N/A

OUT OF DATES

• 53) Is the Service Station ensuring there are no Out of Date products on display?<br>

  Yes

  No

  N/A

OTHER DOCUMENTATION AND SIGNAGE

• 54) Is the Emergency Response Plan Flipchart available?<br>

  Yes

  No

  N/A

• 55) Does the Service Station have an Emergency Evacuation Plan, specific to the Service Station, clearly stating the emergency muster points and emergency contact numbers?<br>

  Yes

  No

  N/A

• 56) Is the Lone Worker Guidelines available?<br>

  Yes

  No

  N/A

• 57) Is the current copy of the Certificate of Employers Liability Insurance displayed?<br>

  Yes

  No

  N/A

• 58) Has the Service Station completed an Emergency Response Plan Drill in the past 3 months? (These should be completed a minimum of once a quarter and be logged in FIM)<br>

  Yes

  No

  N/A

• 59) Are the Current Retailer, Autogas, CBRE and Fairbanks telephone numbers available on the Emergency Response Flipchart and correct? Autogas -0345 7444999 CBRE - 0844 892 1898 Fairbanks - 01695 51775 Flo-Gas - 03457 200<br>

  Yes

  No

  N/A

• Person Completing the Audit

• Add signature

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