Low Risk Gap Analysis

• Client Name

• Location
  Address

• Conducted on

  Date

• Prepared by

• Conducted with

POLICY

• Does the client have a Health & Safety Policy?

  Yes

  OFI

  No

  N/A

• Has it been reviewed within the last 12 months?

  Yes

  OFI

  No

  N/A

• Has it been signed and displayed?

  Yes

  OFI

  No

  N/A

• Has it been communicated to all employees?

  Yes

  OFI

  No

  N/A

• Does the policy include roles and responsibilities?

  Yes

  OFI

  No

  N/A

• Are all employees aware of their specific responsibilities?

  Yes

  OFI

  No

  N/A

• Does the policy include arrangements?

  Yes

  OFI

  No

  N/A

• Is there a competent person to advise on health & safety issues?

  Yes

  OFI

  No

  N/A

INFORMATION, INSTRUCTION & TRAINING

• Is there a Health & Safety notice board?

  Yes

  OFI

  No

  N/A

• Does it display a Health & Safety Law Poster?

  Yes

  OFI

  No

  N/A

• Does it advise emergency procedures?

  Yes

  OFI

  No

  N/A

• Does it advise first aider/s and fire warden/s?

  Yes

  OFI

  No

  N/A

• Do all employees receive health & safety training relevant to their role?

  Yes

  OFI

  No

  N/A

• Does a training matrix or training plan exist?

  Yes

  OFI

  No

  N/A

• Are training certificates available and are they in date?

  Yes

  OFI

  No

  N/A

• Do managers and senior leaders receive suitable training for their role and their responsibilities?

  Yes

  OFI

  No

  N/A

• Do all employees receive an induction? Including temporary, agency, and contracted workers.

  Yes

  OFI

  No

  N/A

• Are inductions recorded?

  Yes

  OFI

  No

  N/A

• Is the current induction suitable and sufficient?

  Yes

  OFI

  No

  N/A

RISK ASSESSMENT AND CONTROL

• Are suitable & sufficient risk assessments in place to cover all activities?

  Yes

  OFI

  No

  N/A

• Are risk assessment subject to regular review?

  Yes

  OFI

  No

  N/A

• Are risk assessments communicated to employees?

  Yes

  OFI

  No

  N/A

• Who is tasked with writing and reviewing risk assessments?

• Are they competent?

  Yes

  OFI

  No

  N/A

• Are Individual risk assessments completed where necessary and suitable controls implemented? i.e. Young Persons, Lone Working, Pregnant Workers, etc.

  Yes

  OFI

  No

  N/A

EMERGENCY PLANNING AND ARRANGEMENTS

Fire

• Has a fire risk assessment been carried out by a competent person?

  Yes

  OFI

  No

  N/A

• Is it up-to-date and subject to regular review?

  Yes

  OFI

  No

  N/A

• Have all actions highlighted as required in FRA have been completed?

  Yes

  OFI

  No

  N/A

• Are suitable emergency fire procedures in place?

  Yes

  OFI

  No

  N/A

• Is information on fire precautions, escape routes, and emergency evacuation points clearly communicated to staff and visitors?

  Yes

  OFI

  No

  N/A

• Is a fire detection system and means of raising the alarm in place?

  Yes

  OFI

  No

  N/A

• Is evidence available to demonstrate suitable inspection, maintenance, and testing of the fire alarm system?

  Yes

  OFI

  No

  N/A

• Are firefighting equipment or suppression systems installed?

  Yes

  OFI

  No

  N/A

• Is evidence available to demonstrate suitable inspection, maintenance, and testing of the FFE/Suppression Systems?

  Yes

  OFI

  No

  N/A

• Are housekeeping standards adequately maintained?

  Yes

  OFI

  No

  N/A

• Are there arrangements in place for inspection and monitoring of fire doors and structural fire protection?

  Yes

  OFI

  No

  N/A

• Are emergency evacuation fire drills routinely practiced?

  Yes

  OFI

  No

  N/A

EMERGENCY LIGHTING

• Are emergency lighting systems installed within the premises?

  Yes

  OFI

  No

  N/A

• Is evidence available to demonstrate suitable maintenance and testing of the emergency lighting system?

  Yes

  OFI

  No

  N/A

First Aid

• Are the procedures for accident/incident reporting clear?

  Yes

  OFI

  No

  N/A

• Are accidents/incidents being reported?

  Yes

  OFI

  No

  N/A

• Are they being suitably investigated?

  Yes

  OFI

  No

  N/A

• Are near misses being reported?

  Yes

  OFI

  No

  N/A

• Are they being suitably investigated?

  Yes

  OFI

  No

  N/A

• Has a first aid needs assessment been carried out?

  Yes

  OFI

  No

  N/A

• Is there a sufficient number of qualified first aid personnel in the workplace?

  Yes

  OFI

  No

  N/A

• Are first aid kits available?

  Yes

  OFI

  No

  N/A

• Are they fully stocked?

  Yes

  OFI

  No

  N/A

• Is all stock in date?

  Yes

  OFI

  No

  N/A

• Who is responsible for checking them and how frequently?

BUILDING STRUCTURE AND SERVICES

ASBESTOS

• Is asbestos present within the building?

  Yes

  Unsure

  No

• Has an Asbestos Survey been carried out?

  Yes

  OFI

  No

  N/A

• Is there an up-to-date asbestos register, detailing the location and condition of identified ACMs?

  Yes

  OFI

  No

  N/A

• Is an up-to-date Asbestos Management Plan is in place and records available?

  Yes

  OFI

  No

  N/A

• Are contractors provided with sufficient information regarding asbestos at this property, prior to commencing work?

  Yes

  OFI

  No

  N/A

WATER HYGIENE

• Is an up-to-date Water Hygiene Risk Assessment / Legionella Risk Assessment in place for the premises?

  Yes

  OFI

  No

  N/A

• Is a written scheme of control for water systems in place?

  Yes

  OFI

  No

  N/A

• Are maintenance, testing, and inspections completed in line with the written scheme? (This may include testing of outlet temperatures, regular cleaning and descaling, water sampling, and flushing of infrequently used outlets)

  Yes

  OFI

  No

  N/A

ELECTRICAL INSTALLATION

• Is the fixed wiring installation inspected at suitable intervals in accordance with IET Wiring Regulations guidelines?

  Yes

  OFI

  No

  N/A

• Is an Electrical Installation Condition Report (EICR) available for the premises?

  Yes

  OFI

  No

  N/A

• Have defects within the EICR been suitably actioned and closed out?

  Yes

  OFI

  No

  N/A

• Are server rooms, distribution boards, etc suitably secured?

  Yes

  OFI

  No

  N/A

• Is a suitable Portable Appliance Testing regime in place?

  Yes

  OFI

  No

  N/A

• When was PAT testing last carried out?

GAS SAFETY

• Does the premises or any of the appliances within, use Gas?

  Yes

  OFI

  No

  N/A

• Are all gas appliances, systems, and installations subject to statutory inspection by a suitably qualified and Gas Safe Registered engineer?

  Yes

  OFI

  No

  N/A

• Are Gas Safety Certificates available for all Gas Appliances?

  Yes

  OFI

  No

  N/A

• Are defects identified as a result of any Gas Safety inspection close out?

  Yes

  OFI

  No

  N/A

• Is CO detection in place? Carbon monoxide detectors should be at least 1m away from gas appliances.

  Yes

  OFI

  No

  N/A

• Are suitable emergency procedures in place in the event of any suspected gas leaks or defects/damage to gas appliances?

  Yes

  OFI

  No

  N/A

WELFARE FACILITIES

• Are welfare facilities provided suitable and sufficient for the work environment and those who will be required to use them?

  Yes

  OFI

  No

  N/A

PROVISION AND USE OF WORK EQUIPMENT AND MACHINERY

• Does the premises have a lift?

  Yes

  OFI

  No

  N/A

• Has it been examined within the last 6 months?

  Yes

  OFI

  No

  N/A

• Has it been serviced within the last 6 months?

  Yes

  OFI

  No

  N/A

• Are there roller shutter doors, air conditioning units, or any other equipment which may need service and maintenance?

  Yes

  Unsure

  No

• Is the equipment being serviced annually?

  Yes

  OFI

  No

  N/A

• Is regular maintenance taking place as per the manufacturers' guidelines?

  Yes

  OFI

  No

  N/A

• Have employees been trained on the safe use of the equipment?

  Yes

  OFI

  No

  N/A

• Is a procedure in place for reporting equipment defects?

  Yes

  OFI

  No

  N/A

HAZARDOUS SUBSTANCES

• Are there hazardous substances stored on the premises or used by employees?

  Yes

  Unsure

  No

• Is there a COSHH register?

  Yes

  OFI

  No

  N/A

• Are safety data sheets available?

  Yes

  OFI

  No

  N/A

• Have COSHH assessments been carried out?

  Yes

  OFI

  No

  N/A

• Have COSHH assessments been communicated to employees using substances and first aiders?

  Yes

  OFI

  No

  N/A

• Have users received COSHH training?

  Yes

  OFI

  No

  N/A

• Are hazardous substances stored safely and appropriately?

  Yes

  OFI

  No

  N/A

PPE

• Has it been identified that employees require PPE either by risk assessment or COSHH assessment?

  Yes

  Unsure

  No

• Is PPE made available to staff as required?

  Yes

  OFI

  No

  N/A

• Have staff received suitable instruction and training in its correct use, storage, and maintenance?

  Yes

  OFI

  No

  N/A

• Are suitable inspection, testing and/ or maintenance regimes in place?

  Yes

  OFI

  No

  N/A

MANUAL HANDLING

• Do employees carry out manual handling?

  Yes

  Unsure

  No

• Have manual handling tasks been risk assessed and control measures implemented?

  Yes

  OFI

  No

  N/A

• Are suitable manual handling aids available and used?

  Yes

  OFI

  No

  N/A

• Have relevant employees received suitable manual handling training?

  Yes

  OFI

  No

  N/A

DRIVING FOR WORK

• Are driver's licenses checked regularly to confirm they are legally allowed to drive?

  Yes

  OFI

  No

  N/A

• Are company vehicles subject to inspection, servicing, and maintenance regimes? (i.e. Statutory MOTs and testing and pre-use safety checks)

  Yes

  OFI

  No

  N/A

• Are checks carried out to ensure drivers have insurance for driving their vehicles for business use?

  Yes

  OFI

  No

  N/A

• Are checks made to ensure all drivers have had an eye test within the last 2 years?

  Yes

  OFI

  No

  N/A

WORK AT HEIGHT

• Do any employees work at height as part of their role or within the office?

  Yes

  Unsure

  No

• Have activities which involve work at height been suitably risk assessed?

  Yes

  OFI

  No

  N/A

• Is access equipment subject to regular and documented inspection and maintenance as necessary?

  Yes

  OFI

  No

  N/A

• Are suitable arrangements in place to prevent unauthorized use of access equipment?

  Yes

  OFI

  No

  N/A

• Are employees trained in the safe use of access equipment as necessary?

  Yes

  OFI

  No

  N/A

DISPLAY SCREEN EQUIPMENT

• Are workstation assessments undertaken for all DSE users?

  Yes

  OFI

  No

  N/A

• Have suitable workstation adjustments been undertaken where assessment highlights requirements for improvement?

  Yes

  OFI

  No

  N/A

• Have all users received suitable information and training in relation to the safe use of display screen equipment?

  Yes

  OFI

  No

  N/A

• Are there suitable arrangements in place to provide eye tests for DSE users?

  Yes

  OFI

  No

  N/A

MONITORING HEALTH AND SAFETY PERFORMANCE

• Are regular inspections and audits carried out to ensure control measures and policy arrangements are being implemented?

  Yes

  OFI

  No

  N/A

LONE WORKING

• Do employees work alone?

  Yes

  Unsure

  No

• Is a risk assessment in place for lone workers?

  Yes

  OFI

  No

  N/A

• Are control measures suitable?

  Yes

  OFI

  No

  N/A

STRESS & WELLBEING

• Are there control measures in place to reduce the risk of workplace stress?

  Yes

  OFI

  No

  N/A

• Do employees have access to support if they require it? EAP schemes, mental health first aiders, etc.

  Yes

  OFI

  No

  N/A

• Does workplace stress monitoring take place?

  Yes

  OFI

  No

  N/A

PEDESTRIAN ROUTES INC TRAFFIC MANAGEMENT

Internal Areas

• Do internal floor areas appear to be in a safe condition, free from slip/ trip hazards?

  Yes

  OFI

  No

  N/A

• Are changes in level clearly identified?

  Yes

  OFI

  No

  N/A

• Are routes well-lit?

  Yes

  OFI

  No

  N/A

External Areas

• Are pedestrian routes suitably segregated from vehicle routes?

  Yes

  OFI

  No

  N/A

• Do external ground conditions appear to be in a safe condition, free from potholes, skid risks, etc? (Grit Facilities)

  Yes

  OFI

  No

  N/A

• Are external areas well-lit?

  Yes

  OFI

  No

  N/A