M&E Contract Audit

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

ADMINISTRATION AND RECORD KEEPING

• Have Engineers attended site at the agreed times and dates?

  Yes

  No

  N/A

• Have all maintenance staff signed in at reception when they arrive on site (including sub contractors)?

  Compliant - signed in each time

  Not signed in between 1 and 5 times

  Not signed in between 6 Nd 10 times

  Not signed in more than 10 times

• Have all maintenance staff signed out at reception when they leave site?

  Compliant - signed in each time

  Not signed in between 1 and 5 times

  Not signed in between 6 Nd 10 times

  Not signed in more than 10 times

• Are copies of Risk Assessments and Method Statements supplied, checked and filed correctly on elogbooks?

  Yes

  No

  N/A

• Are permits to work completed and closed out correctly?

  Yes

  No

  N/A

• Is the PPM schedule up to date and the correct worksheets attached in the correct location?

  Yes

  No

  N/A

• Has at least one formal meeting taken place between the Building Manger and the Contractor?

  Yes

  No

  N/A

• Have all quotes been received within 10 days of the request?

  Yes

  No

  N/A

• Have response times to callouts been in line with the agreement.

  Yes

  No

  N/A

• Have invoices been submitted correctly ( correct value, description and markup)?

  Yes

  No

  N/A

Water treatment

• Have water dip slides been taken each week and checked for growth?

  Yes

  No

  N/A

• Have all checks identified in the Water Treatment logbook been fully carried out and documented.

  Yes

  No

  N/A

Lifts

• Has all lift maintenance been carried out as per the Planned Maintenance Programme and any outstanding tasks completed in a reasonable time?

  Yes

  No

  N/A

• Have all statutory inspections taken place and have all recommendations been carried out within specified time frames?

  Yes

  No

  N/A

• Is lift emergency release gear in place as well as instructions for use?

  Yes

  No

  N/A

Cradles

• Has all cradle maintenance been carried out as per the Planned Maintenance Programme and any outstanding tasks completed in a reasonable time?

  Yes

  No

  N/A

• Have all statutory inspections taken place and have all recommendations been carried out within specified time frames?

  Yes

  No

  N/A

Fire Alarm

• Has all Fire alarm maintenance been carried out as per the Planned Maintenance Programme and any outstanding tasks completed in a reasonable time?

  Yes

  No

  N/A

• Has at least 25% of all call points and detectors been checked in the last 3 months?

  Yes

  No

  N/A

• Has the Fire alarm logbook been updated to reflect maintenance carried out and any changes to the system?

  Yes

  No

  N/A

Fire Alarm

• Has all Emergency lighting testing been carried out as per the Planned Maintenance Programme and any outstanding tasks completed immediately?

  Yes

  No

  N/A

Pressure systems

• Have all pressure systems been identified, written schemes of inspection drawn up & inspections carried out?

  Yes

  No

  N/A

COSHH (Control of Substances Hazardous to Health)

• Is there a COSHH file on site that is accessible to all staff that may come into contact with the substance?

  Yes

  No

  N/A

• Are guards, covers and barriers in place and secure. are there any Electrical panels open without warning notices & protection?

  Yes

  No

  N/A

• Is there any evidence of outstanding faults not being actioned in a reasonable time?<br>

  Yes

  No

  N/A

• Are there any in actioned leaks from glands, seals or joints.<br>

  Yes

  No

  N/A

• Are there any items of plant that are unduly noisy ( ie faulty bearings etc)?

  Yes

  No

  N/A

• Are there any items of equipment that are out of commission without adequate explanation?

  Yes

  No

  N/A

• Are there any items of plant that are not on the PPM schedule and therefore not being maintained?

  Yes

  No

  N/A

• Are there any discarded parts , waste or unauthorised items being stored without permission?

  Yes

  No

  N/A

• Are all gauges, lamps and meters operational?

  Yes

  No

  N/A