MioCare Health & Safety Audit - (3.0)

• Site:

  Select

• Property Name:

• Property Address

• Auditee:

• Auditor:

• Date of Audit:

  Date

Property Information

• The purpose of this audit is to ensure the premises is meeting its statutory requirements with regards to Health & Safety.

• Name of Service Manager?

• Total number of Service Users:

• Total number of MioCare staff working on site:

• Type of property:

• Landlord:

General Notes

2.1 - Safety Policy

• 2.1.1 - Is there a copy of the current version of the Health & Safety Policy available?

  Yes

  No

• 

• 2.1.2 - Is there a clear, written allocation of the health and safety responsibilities and are employees aware of them?

  Yes

  No

• 2.1.3 - Are employees given specific health & safety information? e.g. employee handbook

  Yes

  No

  N/A

• 2.1.4 - How are Health & Safety matters discussed with staff?

• 2.1.5 - Is there a Health & Safety Law poster displayed in employee areas?

  Yes

  No

• Section 2.1 - Any other relevant deficiencies observed, not covered above:

  None

  Yes

• Section 2.1 - Other deficiencies observed, not covered above:

2.2 - Risk Assessments

• 2.2.1 - Do you have access to MioCare generic Risk Assessment templates?

  Yes

  No

• 2.2.1.1 - Have you adapted these Risk Assessments to be site specific?

  Yes

  No

• 2.2.2 - Is there evidence that risk assessments have been communicated to all relevant staff?

  Yes

  No

• 2.2.2.1 - How are risk assessments communicated to staff?

• 2.2.3 - Are risk assessments reviewed periodically, following accidents and following changes of work practices?

  Yes

  No

• 2.2.3.1 - Who are risk assessments reviewed by?

• 2.2.4 - The following Risk Assessment has been selected for further questioning:

• 2.2.4.1 - What controls are in place to cover this hazard/activity?

• 2.2.4.2 - Does the above answer show understanding of required controls?

  Yes

  No

• Section 2.2 - Any other relevant deficiencies observed, not covered above:

  None

  Yes

• Section 2.2 - Other deficiencies observed, not covered above:

• The answers above are based on a brief review of risk assessments at the time of this audit. An in-depth review of documentation is outside the scope of this audit, unless otherwise stated.

2.3 - Accident and Incident Reporting

• 2.3.1 - In the last 12 month has there been any serious accidents/incidents?

  No

  Yes

• 2.3.1.1 - How are these reported and who to?

• Section 2.3 - Any other relevant deficiencies observed, not covered above:

  None

  Yes

• Section 2.3 - Other deficiencies observed, not covered above:

2.4 - Emergency Arrangements

• 2.4.1 - Does the property have a critical incident plan/similar document, in place to deal with serious and imminent danger?

  Yes

  No

• 2.4.1a - Documents reviewed at time of audit:

• 2.4.1.b - In the last 12 months have you had to implement this plan?

  No

  Yes

• 2.4.1.c - Why and what actions where taken?

• 2.4.2 - Are specific personnel aware of their responsibility in the event of an emergency?

  Yes

  No

• 2.4.3 - Is appropriate evacuation equipment (e.g. Evac Chairs) available to deal with emergencies?

  Yes

  No

  N/A

• 2.4.3.1 - Are key personnel trained in the use of evacuation equipment?

  Yes

  No

  N/A

• 2.4.4 - Are there written evacuation procedures available?

  Yes

  No

• Section 2.4 - Any other relevant deficiencies observed, not covered above:

  None

  Yes

• Section 2.4 - Other deficiencies observed, not covered above:

2.5 - First Aid

• 2.5.1 - Are there adequate numbers of trained personnel available to render first aid?

  Yes

  No

• 2.5.1.1 - Has a first aid needs risk assessment been undertaken?

  Yes

  No

• 2.5.2 - Who is responsible for maintaining first aid boxes and records?

• 2.5.3 - First aid supplies are readily available, well stocked and in date?

  Yes

  No

• 2.5.4 - Are there adequate facilities available for the disposal of sharps (if required)?

  Yes

  No

  N/A

• 2.5.5. - Does the property have a defibrillator on site?

  No

  Yes

• 2.5.5.1 - Are procedures in place and records kept, for checking the status of defibrillator (including pads and battery life) on a weekly basis?

  Yes

  No

• Section 2.5- Any other relevant deficiencies observed, not covered above:

  None

  Yes

• Section 2.5 - Other deficiencies observed, not covered above:

2.6 - Medication Procedure

• 2.6.1 - Is there a medication policy in place?

  Yes

  No

• 2.6.2 - Are an appropriate amount of staff authorised to administer medication?

  Yes

  No

  N/A

• 2.6.3 - Is medication stored in a locked medication cabinet or separate lockable fridge where necessary?

  Yes

  No

  N/A

• 2.6.4 - What records are in place for receiving and administering medication?

• 2.6.5 - Where required are individual health care plans implemented?

  Yes

  No

  N/A

• 2.6.5.1 - Do relevant staff have appropriate training to implement these health care plans?

  Yes

  No

• 2.6.6 - How are out of date medicines or no longer needed medicines disposed of?

• 2.6.7 - What procedures are in place for dealing with allergies?

• Section 2.6 - Any other relevant deficiencies observed, not covered above:

  None

  Yes

• Section 2.6 - Other deficiencies observed, not covered above:

2.7 - Health Care Plans

• 2.7.1 - Are there any service users on site who need a Health Care Plan (HCP):

  No

  Yes

• 2.7.2 - Who writes the HCP?

• 2.7.3 - What training has this person had?

• 2.7.3 - After any incident, is the HCP reviewed and amended where relevant?

  Yes

  No

• 2.7.4 - Is there a Violence & Aggression at Work policy?

  Yes

  No

• 2.7.5 - Are procedures in place for dealing with Violence at Work?

  Yes

  No

• 2.7.6 - Where necessary, are PEEP's in place for staff or Service Users?

  Yes

  No

  N/A

• 2.7.6.1 - In practice, can the PEEP be followed at all times?

  Yes

  No

• Section 2.7 - Any other relevant deficiencies observed, not covered above:

  None

  Yes

• Section 2.7 - Other deficiencies observed, not covered above:

2.8 - Security

• 2.8.1 - What are the procedures for managing visitors on site?

• 2.8.2 - Is the property secure?

  Yes

  No

• 2.8.3 - Are the doors kept locked at all times?

  Yes

  No

• Section 2.8 - Any other relevant deficiencies observed, not covered above:

  None

  Yes

• Section 2.8 - Other deficiencies observed, not covered above:

2.9 - General Training

• 2.9.1 - Have all staff received Induction training?

  Yes

  No

• 2.9.2 - Have all staff received H&S Awareness training, within the last 3 years?

  Yes

  No

• 2.9.3 - Have all staff received Manual Handling (NOT people moving/handling) training, within the last 3 years?

  Yes

  No

• 2.9.4 - Have all relevant staff received Working at Height awareness training, within the last 3 years ?

  Yes

  No

  N/A

• 2.9.5 - Have all staff received Fire Warden training, within the last 3 years?

  Yes

  No

• 2.9.6 - Have all relevant staff received COSHH training, within the last 3 years ?

  Yes

  No

  N/A

• 2.9.7 - Have all relevant staff received Food Hygiene training, within the last 3 years?

  Yes

  No

  N/A

• 2.9.8 - Have all relevant staff received Risk Assessment training, within the last 3 years?

  Yes

  No

  N/A

• 2.9.9 - Have all relevant staff received Lone Working Awareness training, within the last 3 years?

  Yes

  No

  N/A

• 2.9.10 - Have all relevant staff had training in Sharps/Bio-Hazards, within the last 3 years?

  Yes

  No

  N/A

• 2.9.11 - Are appropriate training records kept?

  Yes

  No

• Section 2.9 - Any other relevant deficiencies observed, not covered above:

  None

  Yes

• Section 2.9 - Other deficiencies observed, not covered above:

2.10 - Wellbeing

• 2.10.1 - Is there a Wellbeing Policy in place?

  Yes

  No

• 2.10.2 - Are staff aware of the Council EAP service?

  Yes

  No

• Section 2.10 - Any other relevant deficiencies observed, not covered above:

  None

  Yes

• Section 2.10 - Other deficiencies observed, not covered above:

2.11 - New and Expectant Mothers

• 2.11.1 - Is there a New & Expectant Mother policy in place?

  Yes

  No

• 2.11.2 - Are New & Expectant Mothers covered by a risk assessment?

  Yes

  No

  N/A

• 2.11.3 - Is there evidence that managers review New & Expectant Mother Risk Assessment with individuals?

  Yes

  No

  N/A

• Section 2.11 - Any other relevant deficiencies observed, not covered above:

  None

  Yes

• Section 2.11 - Other deficiencies observed, not covered above:

2.12 - Bed Rails

• 2.12.1 - Are bed rails in use:

  No

  Yes

• 2.12.2 - Are bed rails only provided where they are the most appropriate solution to prevent falls?

  Yes

  No

• 2.12.3 - Are risk assessments in place for the use of bed rails?

  Yes

  No

• 2.12.4 - Are staff trained in the risks and use of bed rails?

  Yes

  No

• 2.12.5 - Does the mattress fit snuggly between the rails?

  Yes

  No

• 2.12.6 - Are rails correctly fitted on both sides of the bed, secured and maintained?

  Yes

  No

• 2.12.7 - Are checks completed to ensure that gaps that could cause entrapment of neck, head and chest are eliminated?

  Yes

  No

• Section 2.12 - Any other relevant deficiencies observed, not covered above:

  None

  Yes

• Section 2.12 - Other deficiencies observed, not covered above:

2.13 - Display Screen Equipment (DSE)

• 2.13.1 - Has a DSE Self-Assessment been carried out for relevant employees?

  Yes

  No

• 2.13.2 - Have relevant employees received DSE awareness training/instruction?

  Yes

  No

• 2.13.3 - What procedures are in place for employees that report any pain or discomfort that may be attributed to using the DSE?

• Section 2.13 - Any other relevant deficiencies observed, not covered above:

  None

  Yes

• Section 2.13 - Other deficiencies observed, not covered above:

2.14 - Moving and Handling People

• 2.14.1 - Has the risk of moving and handling been assessed?

  Yes

  No

  N/A

• 2.14.2 - Do you have a person-centred moving and handling plans in place?

  Yes

  No

• 2.14.3 - Are the plans reviewed periodically and when the persons needs change?

  Yes

  No

• 2.14.4 - Have employees received moving and handling training appropriate to the tasks they carry out?

  Yes

  No

• 2.14.5 - What moving and handling equipment is available e.g. Hoists, Slings, Wheelchairs etc.?

• Section 2.14 - Any other relevant deficiencies observed, not covered above:

  None

  Yes

• Section 2.14 - Other deficiencies observed, not covered above:

2.15 - Lone Working

• 2.15.1 - Have individuals or groups of employees been identified as Lone Workers?

  No

  Yes

• 2.15.2 - Have specific risk assessments been undertaken, identifying the risks associated with Lone Working?

  Yes

  No

• 2.15.3 - What procedures are in place for Lone Working?

• Section 2.15 - Any other relevant deficiencies observed, not covered above:

  None

  Yes

• Section 2.15 - Other deficiencies observed, not covered above:

2.16 - Control of Contractors

• 2.16.1 - Are contractors expected at the premises?

  No

  Yes

• 2.16.2 - Are staff fully aware of the job being carried out?

  Yes

  No

• 2.16.3 - Do contractors sign in/out?

  Yes

  No

• 2.16.4 - How are contractors monitored while on site?

• Section 2.16 - Any other relevant deficiencies observed, not covered above:

  None

  Yes

• Section 2.16 - Other deficiencies observed, not covered above:

2.17 - Driving at Work

• 2.17.1 - Does the property own any vehicles?

  No

  Yes

• Select Vehicle:

• Minibus

• 2.17.1.1.1 - Are all drivers' licences checked to ensure they have the right class of license to drive a minibus (i.e. D or D1 on the license or they passed their test pre-January 1997)?

  Yes

  No

• 2.17.1.1.2 - Are all minibus drivers MIDAS trained?

  Yes

  No

• 2.17.1.1.3 - Are suitable and sufficient risk assessments carried out for the use of the minibus?

  Yes

  No

• 2.17.1.1.4 - Have all minibus drivers signed a disclaimer to confirm they are medically fit to drive?

  Yes

  No

• 2.17.1.1.5 - Are pre-use checks of the minibus carried out before each use and fully documented?

  Yes

  No

• 2.17.1.1.6 - Does the minibus have current road tax, insurance and MOT?

  Yes

  No

• 2.17.1.1.7 - Are seatbelts fitted to the minibus?

  Yes

  No

• 2.17.1.1.8 - Does the minibus carry a first aid kit, fire extinguisher, high-viz vest and warning triangle?

  Yes

  No

• 2.17.1.1.9 - Are powered lifts tested and thoroughly inspected every 6 months and documents available?

  Yes

  No

  N/A

• Other

• Details of other:

• 2.17.2 - Does the property allow staff to transport service users in their own private vehicles?

  No

  Yes

• 2.17.2.1 - Does the property have a risk assessment in place for staff to transport service users?

  Yes

  No

• 2.17.2.2 - Has the property checked staff who transport service users have fully comprehensive in-date insurance, with business use?

  Yes

  No

• 2.17.2.3 - Has the property checked staff who transport service users are 21 or over and have a minimum of 3 years driving experience?

  Yes

  No

• 2.17.2.4 - Has the property checked staff who transport service users, have a taxed and MOT'd vehicle?

  Yes

  No

• 2.17.2.5 - Has the property obtained a signed disclaimer to confirm staff who transport service users in their vehicles are medically fit to drive?

  Yes

  No

• Section 2.17 - Any other relevant deficiencies observed, not covered above:

  None

  Yes

• Section 2.17 - Other deficiencies observed, not covered above:

2.18 - Hot Water/Surfaces

• 2.18.1 - Have water temperatures, hot surfaces and the vulnerability of individuals been adequately assessed?

  Yes

  No

• 2.18.2 - Are Type 3 TMV's or healthcare standard electric showers fitted?

  Yes

  No

• Domestic electric showers are likely to have temperature regulation features, but water temperatures above 44 Deg. C may still occur if there are fluctuations in flow or pressures.

• 2.18.3 - Are heat sources in reach of service users guarded? e.g. radiator covers or boxing in of exposed pipework, portable appliances etc.

  Yes

  No

• Section 2.18 - Any other relevant deficiencies observed, not covered above:

  None

  Yes

• Section 2.18 - Other deficiencies observed, not covered above:

Section 1 - Water Hygiene

• 1.1 - Has a suitable and sufficient Legionella Risk Assessment been carried out for the premises, by a competent person?

  Yes

  No

• 1.1.1 - Who carried out the Legionella Risk Assessment?

• 1.1.2 - Date of Legionella Risk Assessment:

  Date

• 1.1.3 - Have any substantial changes been made since the last Risk Assessment was undertaken i.e. change of use, changes to the systems or services, changes to the management structure?

  No

  Yes

• 1.2 - Have all actions identified within the Legionella Risk Assessment been addressed?

  Yes

  No

• 1.2.1 - What management plan is in place to ensure all actions identified are addressed?

• For Oldham Council owned properties, advise MioCare to contact the Water Quality Consultant at Oldham Council.

• 

• Section 1 - Any other relevant deficiencies observed, not covered above?

  None

  Yes

• Section 1 - Other relevant deficiencies observed, not covered above:

Section 2 - Asbestos

• 2.1 - Are there any known Asbestos Containing Materials (ACM's) on site?

  No

  Yes

• 2.2 - Has an Management Survey been carried out for the premises?

  Yes

  No

• 2.2.1 - Who carried out the Management Survey?

• 2.2.2 - Date of Management Survey:

  Date

• 2.3 - Is there evidence that the Management Survey is reviewed (as necessary)?

  Yes

  No

• 2.3.1 - Date of last review?

  Date

• 2.4 - Have all actions identified within the Management Survey been addressed?

  Yes

  No

• 2.4.1 - What management plan is in place to ensure all outstanding actions are addressed?

• 

• 2.5 - Is there a Asbestos Management Plan for the building?

  Yes

  No

• 2.5.1 - Is the asbestos Management Plan reviewed every 12 months?

  Yes

  No

• 2.6 - Is there a printed copy of the Asbestos Register (containing plans/locations drawings/photographs) available at the main entrance to the building?

  Yes

  No

• 2.7 - Is there evidence that all contractors sign in and check the Asbestos Register prior to starting work?

  Yes

  No

• 2.8 - What procedures are in place, if asbestos is disturbed in the building?

• 2.9 - Are relevant employees that work in the building made aware of the presence and position of asbestos?

  Yes

  No

• Section 2 - Any other relevant deficiencies observed, not covered above?

  None

  Yes

• Section 2 - Other relevant deficiencies observed, not covered above:

Section 3 - Gas Safety

• 3.1 - Is there evidence that 5 yearly testing of Gas Installation (Gas Installation Safety Report, Commercial Gas Testing and Purging Record & Schematic Diagram) is carried out?

  Yes

  No

  N/A

• 3.1.1 - Who carried out the last 5 yearly Gas Installation test?

• 3.1.2 - Date of last 5 yearly Gas Installation test:

  Date

• 3.1.a - Does the property have a current Landlord Gas Safety Record?

  Yes

  No

• 3.1a.1 - Who issued the Landlord Gas Safety Record?

• 3.1a.2 - Date of last Landlord Gas Safety Record:

  Date

• 3.1a.3 - Does the Landlord Gas Safety Record, include a Gas Tightness Test (Installation Pipework)?

  Yes

  No

• 

• 

• 3.2 - Are all gas appliances subject to Annual Service/Test?

  Yes

  No

• 3.2.1 - Who carried out the Annual Service/Test?

• 3.2.2 - Date of last Annual Service/Test:

  Date

• 3.3 - Is a gas shut off valve installed and are relevant staff aware of its location?

  Yes

  No

  N/A

• 3.4 - Are boiler houses free of combustible materials?

  Yes

  No

  N/A

• 3.5 - Is a suitable Carbon Monoxide detector fitted where gas appliances are present?

  Yes

  No

• Section 3 - Any other relevant deficiencies observed, not covered above?

  None

  Yes

• Section 3 - Other relevant deficiencies observed, not covered above:

Section 4 - Electrical Safety

• 4.1 - Is there evidence that periodic Electrical Installation Condition Reports (5 year fixed wiring tests) are carried out?

  Yes

  No

• 4.1.1 - Who carried out the Electrical Installation Condition Report?

• 4.1.2 - Date of last Electrical Installation Condition Report:

  Date

• 4.1.3 - Is the overall assessment of the electrical installation 'Satisfactory'?

  Yes

  No

• Electrical Installation 'Unsatisfactory'

• 4.1.3.1 - Have all 'dangerous & potentially dangerous' observations identified within the Electrical Installation Condition Report been addressed?

  Yes

  No

• 

• 4.1.3.2 - What Management Plan is in place to ensure any outstanding observations are addressed?

• 

• 4.2 - Is there evidence that electrical appliances are tested (PAT/FAT) on a periodic basis?

  Yes

  No

• 4.2.1 - Who carried out the electrical appliance testing?

• 4.2.2 - Date of last electrical appliance testing:

  Date

• 4.3 - Electrical panels are clearly marked, are unobstructed and have restricted access?

  Yes

  No

• 4.4 - Cable management acceptable? (no split/taped cords)

  Yes

  No

• 4.5 - Is there suitable control over the use of personal electrical equipment?

  Yes

  No

• 4.6 - Do any power sockets appear to be overloaded?

  No

  Yes

• 4.7 - Is there evidence that an annual discharge (3 hour duration) test of emergency lighting is carried out?

  Yes

  No

• 4.7.1 - Who carried out the annual discharge test of emergency lighting?

• 4.7.2 - Date of annual discharge test of emergency lighting:

  Date

• Section 4 - Any other relevant deficiencies observed, not covered above?

  None

  Yes

• Section 4 - Other relevant deficiencies observed, not covered above:

Section 5 - Fire Safety

• 5.1a - Has a Fire Risk Assessment been carried out for the property, by a competent person?

  Yes

  No

• 5.1a.1 - Who carried out the Fire Risk Assessment?

• 5.1a.2 - Date of Fire Risk Assessment:

  Date

• 5.2a - Is it more than 12 months since the date of the Fire Risk Assessment?

  No

  Yes

• 5.2a.1 - Is there evidence that an annual review has been carried out?

  Yes

  No

• 5.2a.2 - Date of annual review:

  Date

• 5.3a - Is it more than 3 years since the date of the Fire Risk Assessment?

  No

  Yes

• 5.4a - Have all actions identified within the Fire Risk Assessment been addressed?

  Yes

  No

• 5.4a.1 - What Management Plan is in place to ensure all outstanding actions are addressed?

• 

• 5.1b - Has a Fire Risk Assessment been carried out that takes into account the occupants of the property, by a competent person?

  Yes

  No

• 5.1b.1 - Who carried out the Fire Risk Assessment?

• 5.1b.2 - Date of Fire Risk Assessment:

  Date

• 5.2b - Is it more than 12 months since the date of the Fire Risk Assessment?

  No

  Yes

• 5.2b.1 - Is there evidence that an annual review has been carried out?

  Yes

  No

• 5.2b.2 - Date of annual review:

  Date

• 5.3b - Is it more than 3 years since the date of the Fire Risk Assessment?

  No

  Yes

• 5.4b - Have all actions identified within the Fire Risk Assessment been addressed?

  Yes

  No

• 5.4b.1 - What Management Plan is in place to ensure all outstanding actions are addressed?

• 

• 5.5 - Is there evidence that Fire Extinguishers are inspected/serviced on an annual basis?

  Yes

  No

• 5.5.1 - Who carries out the inspection/servicing of Fire Extinguishers?

• 5.5.2 - Date of last Fire Extinguisher inspection/service:

  Date

• 5.6 - Is there evidence that servicing of the Fire Alarm is carried out by a competent person on a regular basis?

  Yes

  No

• 5.6.1 - Who carried out the fire alarm service?

• 5.6.2 - Date of last fire alarm service:

  Date

• 5.7 - Is the building fitted with any specialist fire systems (i.e. Sprinklers, Smoke extract/ventilation, Fire/smoke dampers)?

  No

  Yes

• 5.7.1 - Sprinkler system?

• 5.7.1.1 - Is there evidence that the equipment has been inspected/serviced?

  Yes

  No

• 5.7.1.1.1 - Who carried out the inspection/service on this equipment?

• 5.7.1.1.2 - Date of last inspection/service:

  Date

• 5.7.2 - Smoke extract/Ventilation systems?

• 5.7.2.1 - Is there evidence that the equipment has been inspected/serviced?

  Yes

  No

• 5.7.2.1.1 - Who carried out the inspection/service on this equipment?

• 5.7.2.1.2 - Date of last inspection/service:

  Date

• 5.7.3 - Fire/Smoke dampers?

• 5.7.3.1 - Is there evidence that the equipment has been inspected/serviced?

  Yes

  No

• 5.7.3.1.1 - Who carried out the inspection/service on this equipment?

• 5.7.3.1.2 - Date of last inspection/service:

  Date

• 5.8 - Are regular fire evacuation drills carried out (at least every 6 months)?

  Yes

  No

• 5.8.1 - Date of last fire evacuation drill:

  Date

• 5.8.2 - What was the outcome of the fire evacuation drill?

• 5.9 - Is the fire alarm remotely monitored?

  Yes

  No

• 5.9.1 - Remote monitoring of fire alarm is carried out by:

• 5.9.2 - Who is tasked with calling the fire brigade in a genuine emergency?

• 5.10 - Are external storage areas / waste bins, secured or located a suitable distance away from the main buildings?

  Yes

  No

• 5.10.1 - How are external storage areas / waste bins managed?

• 5.11 - Does the property have any electric vehicle charging points on site?

  No

  Yes

• 5.11.1 - Does the Fire Risk Assessment take into account any fire risks associated with charging electric vehicles?

  Yes

  No

• Advise MioCare that their Fire Risk Assessment need to be reviewed, to ensure risks associated with charging electric vehicles is taken into account.

• 5.13 - Are means of escape correctly and clearly signed?

  Yes

  No

• 5.14 - Are combustible materials kept away from heat sources?

  Yes

  No

• 5.15 - Are fire doors and exits kept free from obstructions?

  Yes

  No

• Section 5 - Any other relevant deficiencies observed, not covered above?

  None

  Yes

• Section 5 - Other relevant deficiencies observed, not covered above:

Section 6 - Control of Substances Hazardous to Health (COSHH)

• 6.1 - Is there evidence of a COSHH inventory which identifies all hazardous substances used on site?

  Yes

  No

• 6.2 - Is there a system in place to request manufacturers hazard data sheets (MSDS's) for new products introduced in the propertyl?

  Yes

  No

• 6.3 - Have COSHH assessments been carried out for all products, substances and processes?

  Yes

  No

• 6.4 - Have COSHH assessments been formally disseminated to relevant employees?

  Yes

  No

• 6.5 - Are COSHH assessments reviewed on a regular basis?

  Yes

  No

• 6.6 - Are adequate cleaning procedures in place to control the spread of infections i.e. Flu, Norovirus, COVID etc.

  Yes

  No

• 6.7 - Are hazardous substances stored safely and suitably labelled (including Catering/Cleaning)?

  Yes

  No

• 6.8 - Is P.P.E. available (where required)?

  Yes

  No

  N/A

• Section 6 - Any other relevant deficiencies observed, not covered above?

  None

  Yes

• Section 6 - Other relevant deficiencies observed, not covered above:

Section 7 - Lifts & Lifting Equipment

• 7 - Are there any lifts or lifting equipment?

  No

  Yes

• 7.1 - Is there a clear procedure to be followed in event of a person becoming trapped in the lift/equipment and are people competent to follow the procedure?

  Yes

  No

  N/A

• 7.2 - Are lifts adequately serviced/maintained?

  Yes

  No

  N/A

• 7.2.1 - Who carries out service/maintenance of lifts?

• 7.2.2 - Date of last lift service/maintenance:

  Date

• 7.3 - Is lifting equipment adequately serviced/maintained?

  Yes

  No

  N/A

• 7.3.1 - Who carries out service/maintenance of lifting equipment?

• 7.3.2 - Date of last lifting equipment service/maintenance:

  Date

• 7.4 - Are all lifts/lifting equipment thoroughly examined at statutory intervals (every 6 months for people or 12 months for loads only) by a competent person.

  Yes

  No

• 7.4.1 - Who carried out the last lift/lifting equipment thorough inspection?

• 7.4.2 - Date of last lift/lifting equipment thorough inspection:

  Date

• 

• Section 7 - Any other relevant deficiencies observed, not covered above?

  None

  Yes

• Section 7 - Other relevant deficiencies observed, not covered above:

Section 8 - Premises Management

• 8.1 - Are all windows above first floor fitted with suitable window restrictors?

  Yes

  No

  N/A

• 8.2 - Is there a recent Tree Safety Survey?

  Yes

  No

  N/A

• 8.3 - Are work areas adequately lit?

  Yes

  No

• 8.4 - Is there an adequate heating system installed in the building?

  Yes

  No

• 8.5 - What arrangements are in place for reporting defects to the building and remedial action carried out?

• 8.6 - Are all doors protected against trapping points (where necessary)?

  Yes

  No

  N/A

• 8.7 - Are all staircases fitted with handrails/guardrails?

  Yes

  No

  N/A

• 8.8 - Is the perimeter wall/fence/railings in a good state of repair?

  Yes

  No

  N/A

• Section 8 - Any other relevant deficiencies observed, not covered above?

  None

  Yes

• Section 8 - Other relevant deficiencies observed, not covered above:

Section 9 - Housekeeping

• 9.1 - Are communal areas clean and tidy?

  Yes

  No

• 9.2 - Corridors/walkways clear of debris and obstructions?

  Yes

  No

• 9.3 - Combustible materials are kept away from heat sources?

  Yes

  No

• 9.4 - Floor coverings in good condition? (No holes or curled edges)

  Yes

  No

• 9.5 - Are toilets & bathrooms kept clean and tidy?

  Yes

  No

• 9.6 - Floors, stairs and walkways have non-slip surfaces where appropriate?

  Yes

  No

• 9.7 - Items are stored correctly and empty boxes, etc are disposed of?

  Yes

  No

• Section 9 - Any other relevant deficiencies observed, not covered above?

  None

  Yes

• Section 9 - Other relevant deficiencies observed, not covered above:

Section 10 - Automatic Doors/Gates/Barriers

• 10 - Are there any Automatic Doors/Gates/Barriers on site?

  No

  Yes

• 10.1 - Is there evidence that regular servicing of Automatic Doors/Gates/Barriers is carried out?

  Yes

  No

• 10.1.1 - Who carried out the servicing of automatic doors/gates/barriers?

• 10.1.2 - Date of last service of automatic doors/gates/barriers:

  Date

• Section 10 - Any other relevant deficiencies observed, not covered above?

  None

  Yes

• Section 15 - Other relevant deficiencies observed, not covered above:

Section 11 - Lightning Conductor

• 11 - Is the building fitted with a lightning conductor?

  No

  Yes

• 11.1 - Is there evidence that inspection of Lightning Conductors is carried out at regular intervals (not exceeding 12 months)?

  Yes

  No

• 11.1.1 - Who carried out the annual inspection of the Lightning Conductors?

• 11.1.2 - Date of last inspection of the Lightning Conductors:

  Date

• Section 11 - Any other relevant deficiencies observed, not covered above?

  None

  Yes

• Section 11 - Other relevant deficiencies observed, not covered above:

Section 12 - Car Parking and Vehicle/Pedestrian Segregation

• 12.1 - Are cars able to be parked safely?

  Yes

  No

• 12.2 - Is there adequate vehicle/pedestrian separation within the premises?

  Yes

  No

  N/A

• Section 12 - Any other relevant deficiencies observed, not covered above?

  None

  Yes

• Section 12 - Other relevant deficiencies observed, not covered above:

Section 13 - Air Conditioning systems

• 13 - Are there any Air Conditioning units on site?

  No

  Yes

• 13.1 - Is there evidence that servicing of air conditioning equipment is carried?

  Yes

  No

• 13.1.1 - Who carried out the servicing of air conditioning equipment?

• 13.1.2 - Date of last service of air conditioning equipment:

  Date

• Section 13 - Any other relevant deficiencies observed, not covered above?

  None

  Yes

• Section 13 - Other relevant deficiencies observed, not covered above:

Section 14 - Commercial Kitchen

• 14 - Is there any commercial catering equipment on site?

  No

  Yes

• 14.1 - Is there evidence that cleaning/testing of extraction fans/canopies is carried out periodically?

  Yes

  No

• 14.1.1 - Who carried out the last cleaning/testing?

• 14.1.2 - When was the last cleaning/testing carried out?

  Date

• 14.2 - Are maintenance records available for Catering machines (where applicable)?

  Yes

  No

  N/A

• Section 14 - Any other relevant deficiencies observed, not covered above:

  None

  Yes

• Section 14 - Other deficiencies observed, not covered above:

Section 15 - Working at Height

• 15.1 - Do you carry out work at height?

  No

  Yes

• 15.1.1 - Is appropriate equipment available?

  Yes

  No

• 15.1.2 - Are periodic ladder checks carried out?

  Yes

  No

Section 20 - Periodic Checks

• Review paperwork to see if periodic checks are being carried out.

• 20.2 - Weekly Checks:

• 20.2.1 - Is there evidence that Fire Alarm test are carried out (using different call points, each week)?

  Yes

  No

• 20.2.2 - Is there evidence that Fire extinguishers checks are carried out?

  Yes

  No

• 20.2.3 - Is there evidence that Sprinkler tests (if applicable) are carried out?

  Yes

  No

  N/A

• 20.2.4 - Is there evidence that flushing of infrequently used outlets is carried out?

  Yes

  No

  N/A

• 20.2.5 - Is there evidence that Water temperature checks are carried out?

  Yes

  No

  N/A

• 20.2.6 - Is there evidence that Housekeeping checks are carried out?

  Yes

  No

• 20.3 - Monthly Checks:

• 20.3.1 - Is there evidence that Asbestos visual inspections (if applicable) are carried out?

  Yes

  No

  N/A

• 20.3.2 - Is there evidence that inspection of the external lighting is being carried out?

  Yes

  No

  N/A

• 20.3.3 - Is there evidence that Calorifier temperature checks are carried out?

  Yes

  No

  N/A

• 20.3.4 - Is there evidence that Emergency lighting (flick test) checks are carried out?

  Yes

  No

• 20.3.5 - Is there evidence that Fire door checks are carried out?

  Yes

  No

• 20.3.6 - Is there evidence that Disabled toilet alarm, Disabled refuge point alarm, Lift emergency alarm (if applicable) testing is carried out?

  Yes

  No

  N/A

• 20.3.7 - Is there evidence that Evac equipment checks (if applicable) are carried out?

  Yes

  No

  N/A

• 20.3.9 - Is there evidence that Ladder checks are carried out?

  Yes

  No

  N/A

• 20.4 - Quarterly Checks:

• 20.4.1 - Is there evidence that shower heads and spray taps are cleaned & disinfected?

  Yes

  No

  N/A

• Section 20 - Any other relevant deficiencies observed, not covered above?

  None

  Yes

• Section 20 - Other relevant deficiencies observed, not covered above:

Flagged Items and Actions

• At the beginning of the report you will see two boxes marked 'Flagged Items' and 'Actions'.

• A 'Flagged Item', indicates a major non-compliance and could mean your property is unsafe or even breaking the law.

• An 'Action', indicates issues identified during the inspection that require improvements.

• Timescales for addressing Actions:

  

Signature

• Auditors Signature

  Sign