Monthly Hazard ID Checklist and Action Report - Managed Properties

• Audit Title

• Client

• Conducted on

  Date

• Prepared by

Cooling Towers

• Cooling Tower maintenance log is up to date.

  Yes

  No

  N/A

• Cooling Towers are cleaned at least quarterly.

  Yes

  No

  N/A

• Automatic dosing is installed and functional.

  Yes

  No

  N/A

• Cooling Tower basin and surrounding environment are clean.

  Yes

  No

  N/A

• Cooling Towers are registered with the local authority

  Yes

  No

  N/A

• Legionella and HCC plate counts are sampled and tested at least monthly.

  Yes

  No

  N/A

• Legionella and HCC monthly results are within levels determined by legislative requirements.

  Yes

  No

  N/A

• Other hazards identified

  Yes

  No

Pedestrian Areas

• Pedestrian access to building is clear of obstruction.

  Yes

  No

  N/A

• Exit signs clearly displayed and illuminated with back up power.<br><br>Insert last date of 6 monthly testing and date of repairs.

  Yes

  No

  N/A

• Emergency exits and general exits clear and unobstructed.

  Yes

  No

  N/A

• All luminaries functioning normally.

  Yes

  No

  N/A

• Balustrade railings are firmly secured and furniture is at least 1m from balustrades.

  Yes

  No

  N/A

• Glass doorways appropriately marked for easy identification.

  Yes

  No

  N/A

• Access to all emergency equipment kept clear.

  Yes

  No

  N/A

• Work in progress areas well guarded or segregated from public.

  Yes

  No

  N/A

• Other Hazards Identified.

  Yes

  No

General Building Maintenance/Floor/Walkways, Stairs, Steps and Landings

• Floor surfaces even and kept free from water and other liquids.

  Yes

  No

  N/A

• All floor mats secured with non slip backing and edges in good condition.

  Yes

  No

  N/A

• No gaps in floor surfaces, slabs or tiles.

  Yes

  No

  N/A

• Emergency Lift Phones tested - insert date of last test.

  Yes

  No

  N/A

• Roof coverings in good condition - no evidence of water leaks.

  Yes

  No

  N/A

• Roof drains are clear and drain covers in good order.

  Yes

  No

  N/A

• General condition of building satisfactory.

  Yes

  No

  N/A

• Emergency exits clear of obstructions.

  Yes

  No

  N/A

• No worn or broken steps, non slip treatments/treads in good condition.

  Yes

  No

  N/A

• Handrails in good repair.

  Yes

  No

  N/A

• Adequate lighting in stairs - insert date of last lux level test.

  Yes

  No

  N/A

• Cleaning contractor complying with terms of service agreement.

  Yes

  No

  N/A

• Other Hazards Identified.

  Yes

  No

Fire Fighting Equipment

• Fire fighting equipment serviced/tagged. <br><br>Insert last date of 6 monthly testing.

  Yes

  No

  N/A

• Location of all fire fighting equipment is clearly identified and signed.

  Yes

  No

  N/A

• No equipment missing from fire points.

  Yes

  No

  N/A

• No open fire penetrations in compartments ( eg. Risers, floors, walls)

  Yes

  No

  N/A

• Extinguishers appropriate to hazard.

  Yes

  No

  N/A

• Fire water supply valves are accessible and locked open.

  Yes

  No

  N/A

• Fire pumps are operational and set to start automatically.

  Yes

  No

  N/A

• All fire protection (manual and automatic) maintained as per maintenance agreement.

  Yes

  No

  N/A

• All fire protection (manual and automatic) operational as per maintenance agreement.

  Yes

  No

  N/A

• Protective caps on hydrants and booster connections.

  Yes

  No

  N/A

• Fire doors free from damage and close correctly.

  Yes

  No

  N/A

• Alarm/ communication system adequate.

  Yes

  No

  N/A

• Smoking/ naked flame restrictions identified, communicated and observed.

  Yes

  No

  N/A

• Emergency personnel identified and trained , emergency telephone numbers displayed.

  Yes

  No

  N/A

• Emergency procedures documented.

  Yes

  No

  N/A

• Trial evacuations conducted and minuted.

  Yes

  No

  N/A

• No outstanding defects on fire maintenance older than 30 days.

  Yes

  No

  N/A

• Test logs and fire safety statements for all fire protection ( manual and automatic) complete, up to date, retained and posted where required.

  Yes

  No

  N/A

• Hot works procedures are in place.

  Yes

  No

  N/A

• Other Hazards Identified.

  Yes

  No

Escalators and Travelators

• Escalators and travelators are placarded with legible warning signs.

  Yes

  No

  N/A

• Escalators and travelators maintenance schedules up to date.

  Yes

  No

  N/A

• Escalator and travelator side guards are installed and appropriate.

  Yes

  No

  N/A

• No broken treads, comb plates or fingers on stop treads on escalators and travelators.

  Yes

  No

  N/A

• Non slip surface at the exit/ entrance to escalators and travelators.

  Yes

  No

  N/A

• Other Hazards Identified.

  Yes

  No

Office Areas under Knight Frank Control Only

• All office chairs are in good working order.

  Yes

  No

  N/A

• No evidence of trip hazards ie: electrical cords or lifted flooring.

  Yes

  No

  N/A

• Operator complaints of lighting, ergonomic design or other nuisance issues.

  Yes

  No

  N/A

• First aid equipment in place and stock meets requirements.

  Yes

  No

  N/A

• Other Hazards Identified.

  Yes

  No

Loading Docks

• Shopping trolley collection points clearly identified, adequately lit and cleared frequently.

  Yes

  No

  N/A

• Loading dock areas defined in yellow.

  Yes

  No

  N/A

• Appropriate notices excluding unauthorised personnel clearly displayed at each access way to the loading docks.

  Yes

  No

  N/A

• Loading dock should be kept free of material, pallets and other combustible material.

  Yes

  No

  N/A

• Mobile equipment secured from authorised operation when equipment is unattended.

  Yes

  No

  N/A

• Other Hazards Identified.

  Yes

  No

Hazardous Substances

• Chemical stores secured and appropriate signage in place.

  Yes

  No

  N/A

• MSDS are displayed or readily accessible.

  Yes

  No

  N/A

• Tidy housekeeping.

  Yes

  No

  N/A

• All chemicals clearly labelled and bundled.

  Yes

  No

  N/A

• First aid equipment in place and stock meets requirements.

  Yes

  No

  N/A

• Other Hazards Identified.

  Yes

  No

Car Parks

• Car park entrances and exits clearly marked.

  Yes

  No

  N/A

• Height limits at entrance to car park effectively sign posted and illuminated.

  Yes

  No

  N/A

• Pedestrian walkways within car parks are signed, clearly defined and unobstructed by gardens, shrubbery etc.

  Yes

  No

  N/A

• Steps and changes in walking surface clearly defined.

  Yes

  No

  N/A

• Speed humps prominently highlighted by line marking and sign posting.

  Yes

  No

  N/A

• Car park lighting.

  Yes

  No

  N/A

• Undercover car park ventilation operational.

  Yes

  No

  N/A

• Other Hazards Identified.

  Yes

  No

Workshops - Base Building Only (or under Knight Frank control)

• All ladders in good working order.

  Yes

  No

  N/A

• Electrical leads are tagged and tested annually.

  Yes

  No

  N/A

• Guards on power tools are in place and in good condition.

  Yes

  No

  N/A

• Personal protective equipment such as goggles, gloves etc are available.

  Yes

  No

  N/A

• Gas cylinders appropriately secured against falling.

  Yes

  No

  N/A

• Undercover car park ventilation operational.

  Yes

  No

  N/A

• Other Hazards Identified.

  Yes

  No

Plant Rooms/Electrical/Building Maintenance Units

• All ladders in good working order.

  Yes

  No

  N/A

• Building maintenance unit registered and maintained.

  Yes

  No

  N/A

• Anchor points tested.

  Yes

  No

  N/A

• Protective guards on plant equipment are in place and in good condition.

  Yes

  No

  N/A

• Annual lightning protecting test completed.

  Yes

  No

  N/A

• Annual generator load test.

  Yes

  No

  N/A

• Underground storage tank - integrity testing.

  Yes

  No

  N/A

• Annual thermoscans on distribution boards.

  Yes

  No

  N/A

• Lock out procedures/danger tags in place.

  Yes

  No

  N/A

• Electrical leads are tagged, annually serviced and do not present trip hazard.

  Yes

  No

  N/A

• Edges on raised flooring such as bunds are either tapered and or highlighted.

  Yes

  No

  N/A

• Lighting levels adequate.

  Yes

  No

  N/A

• Tidy housekeeping

  Yes

  No

  N/A

• Low head height hazards are highlighted, cushioned and sign posted.

  Yes

  No

  N/A

• Personal protective equipment such as goggles, gloves etc are available.

  Yes

  No

  N/A

• Gas cylinders appropriately secured against falling.

  Yes

  No

  N/A

• Other Hazards Identified.

  Yes

  No

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