Information

  • Document No.

  • Audit Title

  • Client / Site

  • Conducted on

  • Prepared by

  • Location
  • Personnel

Employee Liability Insurance.

  • Employee Liability Insurance Certificate displayed<br>(Renewed annually) on display onsite?<br><br>

Environmental and Quality Policy.

  • Cleanall Environmental Policy <br>(Reviewed annually) on display onsite? <br><br>

Health and Safety

  • Health and Safety Handbook. <br>All staff fully conversant with the contents? (Available onsite?)<br><br>

  • Health & Safety Manual Sign Off.<br>Signed by all staff?<br><br>

  • Site First Aid Box.<br>Available on site?<br><br>

  • Fire Fighting Equipment.<br>Available on site?<br><br>

  • Health and Safety Induction and Training Record. <br>To be completed by managers for all staff, records available?<br><br>

  • Procedure for use of Injury Incident Report Form. <br>Available on site.<br><br>

  • Injury Incident Investigation Report form.<br>All incidents reported (check DOB against recorded incidents)?<br>

  • Incident Corrective Action Form.<br>Completed for all recorded incidents and forwarded to the Security Dropbox and to Colin@cleanall.co.uk and Peterw@cleanall.co.uk <br>

  • HSE Poster. <br>Displayed in the work place?<br>

Risk Assessments

  • Site Specific Risk Assessments.<br>Available onsite and in date?<br>

  • Risk Assessment Sign Off Form.<br>Signed off by all staff?<br>

  • DSE Workstation Assessment Checklist.<br>Completed for all staff (Staff defined as “User’s”) <br>

Assignment Instructions.

  • Site Specific Assignment Instructions.<br>Are reviews in date and signed off as completed?<br>All site staff have read and signed off as understood? <br>Document Amendment record completed and signed off? Version control issue 1<br>Client Agreement, Signature and date?<br>Next review date………………………….?<br>

  • Site Specific Assignment Instructions.<br>Location & description of site? <br>Agreed means of access?<br>Emergency procedures & lines of communication?<br>Method and frequency of check calls?<br>Equipment supplied (Asset list)?<br>Individual duties and responsibilities<br>1. Work hours and handover procedures<br>2. Patrol routes<br>3. CCTV management<br>4. Access control and searching procedures<br>5. Record keeping<br><br>

  • Temporary Security Guard AI Instruction.<br>Are all temporary staff signed off?<br>

CCTV Guidelines and Procedures.

  • Guidelines and procedure on the administration and management of CCTV and personal information. <br>Available in the site file? Are the staff fully conversant with the content of the document?<br>

  • CCTV ICO Code of Practice.<br>Available in the site file? Are the staff fully conversant with the content of the document?<br>

CCTV Administration Documentation.

  • CCTV viewing request Log.<br>Available records fully completed, authorised and signed?<br><br>

  • CCTV Receipt for footage.<br>Available records fully completed, authorised and signed?<br>

  • CCTV fault log.<br>Available records fully completed, defects rectified?<br>

  • CCTV Room Sign In Log.<br>Available records fully completed and signed (in and out)?<br>

  • CCTV Incident Log.<br>Available records fully completed?<br>

  • CCTV Request for footage.<br>Available records fully completed, authorised and signed?<br>

  • CCTV Subject Access Application Form.<br>Available records fully completed, authorised and signed?<br>

  • CCTV Data Protection Log.<br>Available records fully completed, authorised and signed?<br>

  • CCTV Confidentiality Agreement.<br>Signed and witness for all staff?<br>

  • CCTV Disc Destruction Log.<br>Available records fully completed, full traceability?<br>

  • CCTV Monthly Audit Log.<br>Available records fully completed and authorised?<br>

  • CCTV Daily Audit Log.<br>Available records fully completed?<br>

  • Master Media Register (Electronic File).<br>Password Protected & fully completed?<br>Cross reference CCTV Data Protection Log, all entries match?<br>

  • Security and integrity of Media.<br>All recorded media fully secure?<br>Evidence bags sealed?<br>DVD’s sequentially numbered?<br>Records kept separate from media storage?<br>Master Media CD’s (Must be kept) records correct?<br>Copy of masters, records correct?<br>Third party copies, records correct?<br>

Key Security.

  • Key Holding Register.<br>Is the key register on the correct issue?<br>Are all keys accounted for? (Signed in and out)?<br>Is the records of keys being handed over between shifts<br>Are the keys secure?<br>Available records of Monthly Key audits conducted by independent managers/supervisors any anomalies to be reported to the site manager <br>

Cleanall Security Documentation.

  • Personal Training Record.<br>Completed by the managers with signatures and dates of trainee and training provider?<br>

  • Staff Licences and Cleanall ID.<br>Staff licences checked? <br>***PHOTOS TO BE TAKEN OF ALL SITE LICENECES*** <br>Staff ID cards checked?<br>Licence database up-to-date?<br>

  • Notification of training carried out.<br>Fully completed with the trainee(s) signatures and dates of trainee and training provider?<br>

  • Toolbox Talks Sign Off.<br>Signed by all staff, regular tool box talks to completed (subject matter at the manager’s discretion)?<br>

  • Site Inventory and PAT record.<br>Fully completed (Cleanall and Client supply equipment) Assignment Instructions should indicate both Client and Cleanall supplied equipment listings.<br>Records of maintenance and calibration for all CCTV equipment<br>Portable Appliance Testing (PAT) in date for all equipment<br>

  • Competency Assessment Form.<br>Available records fully completed (Annually) signed and dated?<br>Corrective actions completed?<br>

  • Monthly Site Assignment Visit Form.<br>Available records fully completed, where required corrective actions completed?<br>

  • Monthly Staff Welfare Visit Form.<br>Welfare checks conducted by the managers for all staff on a monthly basis, records available and maintained inclusive of: <br>1. Welfare<br>2. Familiarity with site AI’s<br>3. Performance<br>4. Training needs<br>(N.B. Over a 3 month period, a maximum of 2 checks conducted over verbally, at least once per quarter there shall be a face to face interview with the staff). <br>

  • Additional Comments, Corrective actions etc.

  • Cleanall Managers Signature.

  • Clients Signature.

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. You should independently determine whether the template is suitable for your circumstances.