Monthly Workplace Inspection 1.1v

Title Page

Site conducted
Inspection Reference
Ths Monthly Office Inspcetion is to be completed on a monthly basis by the Responsible Person, as described in the Health, Safety, Environmental, Quality Office Inspection Procedure – SASP-SAC-048
Conducted on
Prepared by
Station

All items marked as AT RISK must have: 1) an action(s) required to remedy sub-standard conditions; 2) a risk category according to the potential for injury/damage; and 3) a Manager accountable for completion of the actions.
When all actions required are complete, the date closed should be completed to signify this.

A
(Major / High Potential) Substandard action or condition with the potential to result in fatal or major injury, or serious damage to equipment, infrastructure or environment
B
(Medium Potential) Substandard action or condition with the potential to result in other injuries (i.e. minor) or minor damage to equipment, infrastructure or environment
C
(Minor / Low Potential) Substandard action or condition, which, whilst not resulting in injury or damage, falls below the requirements and standards, set by Stobart Group

Location

Office Name / Location

Responsibilities & Information

Signs & Notices - 1. Company logo 2. Correct colours 3. Information notices 4. Legal signs/notices 5. Positioning 6. Hazard and warning 7. Maintenance.
Notice boards - 1. Maintained 2. Someone responsible 3. Are Policies and Information up-to-date?
Accident Records - 1. Maintained 2. Someone responsible 3. Are all entries made 4. Accessible

Welfare & First Aid

Facilities & drinking water - 1. Cleanliness 2. Not being used as a material store 3. Water heating/boiling facility 4. Food warming facility 5. Waste disposal 6. Heating 7. Lighting 8. Ventilation 9. Fire precautions 10. Washing-up facility 11. Access 12. Tables and seating
Washing & toilets - 1. Cleanliness 2. Lighting 3. Heating 4. Soap/hand cleaner 5. Barrier cream 6. Toilet paper 7. Waste disposal 8. Access 9. Shared arrangements
First Aid provision - 1. Fully stocked boxes 2. Spare supplies 3. Trained First Aider(s) 4. Information notices 6. Accident report forms 7. Route to nearest Accident & Emergency Unit posted 8. All supplies within their use-by date 9. Defibrillator battery check (if applicable) 10. Pads in date and spare pads in place
Heating & Lighting - 1. Suitable and sufficient 2. Maintenance 3. Background vs. Task 4. Glare, dazzle and reflection 5. Fire precautions 6. Light pollution 7. Positioning
Noise - 1. Personal protection 2. Environment 3. Muffling of equipment 4. Vibration 5. Nuisance 6. Restricted work periods 7. Monitoring/measurement 8. Assessment
COSHH & Hazardous Substances - 1. Awareness of existence 2. Storage 3. Signs 4. Issue and disposal 5. User information 6. Controlled user environment 7. Public and third party safety 8. Protective clothing/PPE 9. Handling procedure 10. Licenses, etc. 11. Records 12. COSHH assessments.
Manual Handling - 1. Assessment 2. Mechanical equipment available 3. Resourcing goods in terms of handling 4. Avoidance of manual handling

Environmental

Waste management - 1. Waste is removed 2. Waste minimisation 3. Collection and disposal of waste 4. Waste transfer records maintained
Recycling - 1. Recycling of materials identified in office environmental aspects register 2. Transfer records maintained 3. Posters displayed
Energy efficiency - 1. Energy conservation, relevant power appliances switched off when not required?

Emergency

Fire Risk Assessment - 1. Suitable and sufficient 2. In Date 3. Reviewed 12 monthly
Fire Safety - 1. Fire Alarm tested weekly 2. Alarm system 3. Designated Fire Wardens 4. Fire plan 5. Detail of emergency service contact 6. Extinguishing equipment 7. Fire drills 8. Signs and notices 9. No smoking 10. Extinguisher records completed and up to date 11. Emergency Lighting
Evacuation - 1. Emergency procedures 2. Drills practiced 3. Routes clear at all times 4. Emergency lighting 5. Signage 6. Briefing 7. Evacuation recorded
Who is responsible for evacuation drill records
Public Safety - 1. Warning signs 2. Vandalism 3. Restriction of access 4. Public information notices 5. Records of complaints/incidents 6. Insurance 7. Public relations

General

Storage - 1. Access 2. Security 3. Fire procedures 4. Spares 5. Hazardous items identified 6. Signs 7. No smoking 8. Lighting
Access & Egress - 1. Clear walkways 2. Warning signs 3. Restricted for unauthorised persons 4. Lighting
Security - 1. Lighting 2. Key procedure 3. Restricted access 4. Alarm systems 5. Security arrangements 6. Company logo and signage
Tidiness & cleanliness & disposal - 1. Storage areas 2. Waste bins 3. Control of storage 4. Surplus material returns 5. Hazardous substances and materials 6. Skips 7. Floors 8. Walls 9. Furniture 10. Fittings 11. Notice boards 13. Reception 14. Lighting 15. Smoking zones 16. Waste disposal 17. Waste transfer notes maintained
Electrical - 1. Electrical certificates in place 2. Electrical cables and wiring in good condition 3. Plug sockets not overloaded 4. Electrical cables kept in tidy order
Portable electrical appliances - 1. PAT testing 2. Condition of apparatus 3. Training 4. Signage 5. Isolation 6. Fire precautions 7. Inspection 8. Mains 9. Transformers 10. Leads 11. Identification 12. Isolators 13. Atmosphere 14. Storage, issue and maintenance of equipment 15. CE Marking 16. Records 17. Low voltage 18. Operator Instructions
Work stations - 1. Storage areas 2. Waste bins 3. Access 4. Handling devices 5. Floors 6. Walls 7. Furniture 8. Fittings 9. Heating 10. Lighting 11. Ventilation 12. Breaks 13. Chair 14. Display Screen equipment

Other

General Observations - 1. Any general observations relating to the safe working practices
Kitchen(s) - 1. Fire requirements 2.COSHH 3.Forms 4.Inspections
Drugs & Alcohol Testing Kit (Provisions) - 1. Site has a minimum of 4 POCT cups (within expiry date) 2. Site has a minimum of 4 Mouthpieces. 3. Blue tablets 4. Gloves 5. Hazardous waste bags 6. Alcometer printer roll (spare)