MOT QC with MOT Risk Assessment

• Company Name

• Audit Title

• Location
  Address

• Conducted on

  Date

• Conducted by

• MOT classes tested

• VTS Number

1. Premises and Reception Area

• Are all mandatory signs displayed? Are they in good condition?

  Yes

  No

  Advice

• Is the MOT viewing area presence identified to presenter?

  Yes

  No

  Advice

• Is there provision for adequate parking?

  Yes

  No

  Advice

• Is there a dedicated MOT notice board covered with a transparent covering?

  Yes

  No

  Advice

• Are all mandatory notices displayed on the MOT noticeboard?

  Yes

  No

  Advice

• Are MOT test times conducted correct and as expected

  Yes

  No

  Advice

• When booking in a vehicle for MOT, are all relevant details recorded?

  Yes

  No

  Advice

• Is there an adequate system for booking tests and loading the test bay?

  Yes

  No

  Advice

• What is the Site Risk Score (if able to access)

  Green

  Amber

  Red

2. Nominated Testers and Training

• Are there records available and up to date for NT annual training

  Yes

  No

  Advice

• Are the Nominated Testers recorded on MOT Computer still actively testing at site?

  Yes

  No

  Advice

Nominated Testers and other staff roles registered to site

• Name

• Roles

• If NT overall failure rate %

• If NT average test time (minutes)

Nominated Testers and other staff roles registered to site

• Name

• Roles

• If NT overall failure rate %

• If NT average test time (minutes)

Nominated Testers and other staff roles registered to site

• Name

• Roles

• If NT overall failure rate %

• If NT average test time (minutes)

Nominated Testers and other staff roles registered to site

• Name

• Roles

• If NT overall failure rate %

• If NT average test time (minutes)

Nominated Testers and other staff roles registered to site

• Name

• Roles

• If NT overall failure rate %

• If NT average test time (minutes)

Nominated Testers and other staff roles registered to site

• Name

• Roles

• If NT overall failure rate %

• If NT average test time (minutes)

3. Administration

• Are the emission test printouts internally retained and given to presenter/customer and does it show the correct procedures?

  Yes

  No

  Advice

• Can the VTS supply copies of all required retained documentation for 5 tests chosen randomly?

  Yes

  No

  Advisory

• Has the Responsible Person confirmed that there has not been any changes to the Authorised Entity?

  Yes

  No

  Advice

• Can the VTS demonstrate that they have an effective internal QC scheme to ensure quality management ?

  Yes

  No

  Advice

• Has a current member of staff attended an MOT Scheme Management training course?

  Yes

  No

  Advice

• Can the site demonstrate that all required MOT test equipment has been calibrated and certificates are available?

  Yes

  No

  Advice

• Does the site have available 2 years records of required calibration?

  Yes

  No

  Advice

• Was all required documentation easily and readily available to view during visit?

  Yes

  No

  Advice

MOT Equipment Calibration Expiry Date

• Decelerometer

• Headlamp Aligner

• Diesel Smoke Meter

• Shaker Plates (ATL OPTL only)

• Brake Tester

• Exhaust Gas Analyser

• Tyre Tread Depth Gauge

• Weighing Device (if applicable)

Bay 2 MOT Equipment Calibration Expiry Date (additional bays or equipment if applicable)

• Decelerometer

• Headlamp Aligner

• Diesel Smoke Meter

• Shaker Plates (ATL OPTL only)

• Brake Tester

• Exhaust Gas Analyser

• Tyre Tread Depth Gauge

• Weighing Device (if applicable)

4. Security, contingency and integrity

• Are password and PIN number security adequately safeguarded?

  Yes

  No

  Advice

• Are pre-printed stocks of Contingency Certificates (CT) available?

  Yes

  No

  Advice

• Is there a system available to retain any copies of CT documentation?

  Yes

  No

  Advice

• Is there a system in place to verify tests conducted

  Yes

  No

  Advisory

5. Test Bay, Equipment and Tooling

• Does the Station have all the required equipment in good working order?

  Yes

  No

  Advice

• Is the MOT ramp (or pit), inclusive of turn plates, in good working order?

  Yes

  No

  Advice

• Is the surface of the brake roller tester in a good serviceable condition?

  Yes

  No

  Advice

• Are the exhaust gas analysers and smoke meters in good working order and running up to date software?

  Yes

  No

  Advice

• Is the lighting considered to be adequate?

  Yes

  No

  Advice

• Is there an adequate inspection lamp in use?

  Yes

  No

  Advice

• Does the station have a CAT Tool, pinch bars, 1 metre rule and tyre depth gauge available?

  Yes

  No

  Advice

• Does the station have gas leak detector spray, tow bar electric test device and wheel chocks available?

  Yes

  No

  Advice

• Is a Decelerometer available for use?

  Yes

  No

  Advice

• Are all test bay markings including headlamp aim datum lines in good condition?

  Yes

  No

  Advice

• Is the test bay, equipment and surrounding areas clean and well maintained?

  Yes

  No

  Advice

• Is the test Bay Area free from obstruction?

  Yes

  No

  Advice

• Is the MOT viewing area assessable, or if camera used is this functioning?

  Yes

  No

  Advice

• Comments

Section A - Disciplinary History

• Disciplinary Events History

  1

  2

  3

  4

  5

Section B - Satisfactory Activity History

• Satisfactory Activity History

  1

  2

  3

  4

  5

Section C - Risk Assessment Questions

• i. Average Vehicle Age

  1

  2

  3

  4

  5

• ii. Authorised Examiner Details

  1

  5

• iii. Registered Test

  1

  5

• iv. System Security

  1

  2

  3

  4

  5

• v. Customer Area

  1

  2

  3

  4

  5

• vi. Test Fee Discount

  1

  2

  3

  4

  5

• vii. Notices and Public Information

  1

  2

  3

  4

  5

• viii. Workload Management

  1

  2

  3

  4

  5

• ix. Vehicle Documents and Handover

  1

  2

  3

  4

  5

• x. Scheme Changes

  1

  2

  3

  4

  5

• xi. Does the VTS hold a current subscription to a recognised Code of Practice?

  1

  5

• xii. Staff Retention

  1

  2

  3

  4

  5

• xiii. Incentives

  1

  2

  3

  4

  5

• xiv. Quality Management Systems

  1

  2

  3

  4

  5

• xv. Staff Training

  1

  2

  3

  4

  5

• xvi. Workplace Throughout

  1

  2

  3

  4

  5

• xvii. Workplace Appearance

  1

  2

  3

  4

  5

• xviii. Equipment Management

  1

  2

  3

  4

  5

• xiv. Garage Hand Tool Maintenance

  1

  2

  3

  4

  5

Section D - AE Representative Questions

• Risk score based on the number of correct answers given

  1

  2

  3

  4

  5

Section E - Nominated Tester (NT) Questions

• Risk score based on the number of correct answers given

  1

  2

  3

  4

  5

6. Observed Test

• Nominated Tester's Name

6.1 Pre-Test & Inside Vehicle

• a. Acceptance Check

  Conducted

  Not Conducted

  Advice Given

  Not Applicable

• b. VIN and VRM obtained from vehicle

  Conducted

  Not Conducted

  Advice Given

  Not Applicable

• c. Brake pedal & servo operation

  Conducted

  Not Conducted

  Advice Given

  Not Applicable

• d. Steering wheel & column

  Conducted

  Not Conducted

  Advice Given

  Not Applicable

• e. Steering lock operation checked

  Conducted

  Not Conducted

  Advice Given

  Not Applicable

• f. Drivers seat adjustment checked

  Conducted

  Not Conducted

  Advice Given

  Not Applicable

• g. Rock steering (solid surface) personally

  Conducted

  Not Conducted

  Advice Given

  Not Applicable

• h. Operation/security switches

• Horn

  Conducted

  Not Conducted

  Advice Given

  Not Applicable

• Fog/hazards/light switches

  Conducted

  Not Conducted

  Advice Given

  Not Applicable

• Warning lamps/speedometer

  Conducted

  Not Conducted

  Advice Given

  Not Applicable

• i. Handbrake security & Operation

  Conducted

  Not Conducted

  Advice Given

  Not Applicable

• j. Seat and seat-belt operation and security

• NSF

  Conducted

  Not Conducted

  Advice Given

  Not Applicable

• OSF

  Conducted

  Not Conducted

  Advice Given

  Not Applicable

• NSR

  Conducted

  Not Conducted

  Advice Given

  Not Applicable

• OSR

  Conducted

  Not Conducted

  Advice Given

  Not Applicable

• Centre

  Conducted

  Not Conducted

  Advice Given

  Not Applicable

6.2 Outside Vehicle

• a. Check operation of all front lights

  Conducted

  Not Conducted

  Advice Given

  Not Applicable

• b. Check headlamp alignment

  Conducted

  Not Conducted

  Advice Given

  Not Applicable

• c. Check operation of all rear lights

  Conducted

  Not Conducted

  Advice Given

  Not Applicable

• d. Self levelling and headlamp cleaners (if HID)

  Conducted

  Not Conducted

  Advice Given

  Not Applicable

• e. Obligatory mirror/s

  Conducted

  Not Conducted

  Advice Given

  Not Applicable

• f. Windscreen, wipers

  Conducted

  Not Conducted

  Advice Given

  Not Applicable

• g. Registration plates

  Conducted

  Not Conducted

  Advice Given

  Not Applicable

• i. Fuel cap and seal

  Conducted

  Not Conducted

  Advice Given

  Not Applicable

• j. boot/hatch opened and items inspected

  Conducted

  Not Conducted

  Advice Given

  Not Applicable

6.3 Under Bonnet

• a. Check bonnet security and fixings

  Conducted

  Not Conducted

  Advice Given

  Not Applicable

• b. Battery security

  Conducted

  Not Conducted

  Advice Given

  Not Applicable

• c. Brake components checked - use of assistant or shaker plates

  Conducted

  Not Conducted

  Advice Given

  Not Applicable

• d. Steering/suspension components checked - use of assistant or shaker plates

  Conducted

  Not Conducted

  Advice Given

  Not Applicable

• e. Fuel lines (with engine running and without)

  Conducted

  Not Conducted

  Advice Given

  Not Applicable

6.4 Under Vehicle

• a. Rock steering - use of assistant or shaker plates

  Conducted

  Not Conducted

  Advice Given

  Not Applicable

• b. Check brake hydraulic pipe hoses - use of assistant or pressurisation device

  Conducted

  Not Conducted

  Advice Given

  Not Applicable

• c. Exhaust system

  Conducted

  Not Conducted

  Advice Given

  Not Applicable

• d. Check fuel pipes with engine running and without

  Conducted

  Not Conducted

  Advice Given

  Not Applicable

• e.Examine front wheels, tyres, brakes, wheel bearings, steering and suspension components

• OSF

  Conducted

  Not Conducted

  Advice Given

  Not Applicable

• NSF

  Conducted

  Not Conducted

  Advice Given

  Not Applicable

• Repeated with assistant whilst NT observes (if required)

  Conducted

  Not Conducted

  Advice Given

  Not Applicable

• f. Examine rear wheels, tyres, steering, suspension components

• OSR

  Conducted

  Not Conducted

  Advice Given

  Not Applicable

• NSR

  Conducted

  Not Conducted

  Advice Given

  Not Applicable

• g. Wheel bearings

• Front

  Conducted

  Not Conducted

  Advice Given

  Not Applicable

• Rear

  Conducted

  Not Conducted

  Advice Given

  Not Applicable

• h. Lever/bar used under front wheels (if appropriate for suspension type) (Not mandatory for OPTL/ATL)

• OSF

  Conducted

  Not Conducted

  Advice Given

  Not Applicable

• NSF

  Conducted

  Not Conducted

  Advice Given

  Not Applicable

• Repeated With assistant whilst NT observes (if required)

  Conducted

  Not Conducted

  Advice Given

  Not Applicable

• i. Steering lock to lock (grease plates) checking operation

  Conducted

  Not Conducted

  Advice Given

  Not Applicable

• j. Steering lock to lock (grease plates) checking for fouling on full lock

  Conducted

  Not Conducted

  Advice Given

  Not Applicable

• k. Vigorous rock of suspension (ATL shaker plates used)

• OSF

  Conducted

  Not Conducted

  Advice Given

  Not Applicable

• NSF

  Conducted

  Not Conducted

  Advice Given

  Not Applicable

• Repeated With assistant whilst NT observes (if required)

  Conducted

  Not Conducted

  Advice Given

  Not Applicable

• l. Examine vehicle structure and prescribed areas for corrosion - appropriate methods used

  Conducted

  Not Conducted

  Advice Given

  Not Applicable

6.5 Emission Test

• a. Pre checks conducted

  Conducted

  Not Conducted

  Advice Given

  Not Applicable

• b. Engine oil temperature measured (if required for type of test)

  Conducted

  Not Conducted

  Advice Given

  Not Applicable

• c. Engine purged (diesels)

  Conducted

  Not Conducted

  Advice Given

  Not Applicable

• b. Metered emission assessment conducted

  Conducted

  Not Conducted

  Advice Given

  Not Applicable

• d. Visual assessment

  Conducted

  Not Conducted

  Advice Given

  Not Applicable

6.6 Brake Test

• a. Align vehicle in rollers

  Conducted

  Not Conducted

  Advice Given

  Not Applicable

• b. Front brakes effort, balance, increase, reduction and judder assessed

  Conducted

  Not Conducted

  Advice Given

  Not Applicable

• c. Rear brakes effort, balance, increase, reduction and judder assessed

  Conducted

  Not Conducted

  Advice Given

  Not Applicable

• d. Handbrake effort

  Conducted

  Not Conducted

  Advice Given

  Not Applicable

• e. Readings recorded and entered correctly?

  Conducted

  Not Conducted

  Advice Given

  Not Applicable

6.7 Use of MOT Computer

• a. Does the NT demonstrate adequate competence in the using MOT computer?

  Conducted

  Not Conducted

  Advice Given

  Not Applicable

• b. Was the information logged onto the computer correctly?

  Conducted

  Not Conducted

  Advice Given

  Not Applicable

6.8 Further actions required for NT and AE ( If advice given or shortcomings noted)

• Was the procedural outcome of the test discussed with the NT

  Yes

  No

  N/A

• Was a recommendation made for the NT to revise items in Inspection Manual and for recheck to be made during internal NT checks

  Yes

  No

  N/A

7. Company Details

• RMI Member Number

• Contact Name

• Contact Name 2

• Telephone Number

• E-Mail Address

Recommendation

• Having completed the listed checks

• We RECOMMEND this MOT station for immediate QC status and the issue of an accreditation certificate

  Items have been noted (in red) that need to be addressed - once written confirmation is received that shortcomings have been rectified (mot@rmif.co.uk) we will issue an accreditation certificate

  Items have been noted (in red) that need to be addressed - No accreditation certificate will be issued

  Items have been noted (in red) that need to be addressed - a revisit and check will need to be conducted to issue an accreditation certificate

  We are unable to fully conduct this audit as insufficient information was made available

• This is to certify that on the following date the premises listed were inspected by the MOT training services representative below

  Date

• This audit was conducted

  Unannounced without appointment

  By appointment

• MOT TRAINING SERVICES auditor signature

  Sign

• This is in accordance with the standards and procedures laid down for the MOT Training Services for MOT/QC.