• Site conducted

  • Property Name

  • Quarter

  • Service manager

  • Conducted on

  • Prepared by

COVID-19 Protocol

  • Current local protocols being followed. Team members wearing masks only when requested by residents while entering their private home or as chosen by team member.

  • Amenities - Self-service disinfecting stations with spray and paper towels must be maintained and available in every amenity space

  • PPE - Well Stocked including masks, sanitizing liquids, and hand sanitizer.

General Safety

  • Personal Protective Equipment, Safety Glasses, Face Shield, Back Brace, Work Gloves, N95 Dust Mask, Hearing Protection

  • First Aid Kit stocked and located in shop and office

  • Key Policy (Key box locked and key log in use - form MR019)

  • SDS Binder organized and up to date

  • Lock Out Tag Out Kit Readily Available & Policy Understood by Team

  • Monthly Light Checks Complete and Bulbs Replaced (forms MT029, MT030, MT031)

  • Emergency Response Binder AND Contact List up to date (Form ERP007)

  • Repair/Maintenance Policy & Procedure Manual available and all forms signed by Maintenance Staff

  • Injury & Illness Policy Available and all forms signed by ALL TEAM MEMBERS

Team Members

  • Maintenance Team Members in Uniform and wearing Name Badges

  • Golf Carts Organized & Batteries Filled with Distilled Water

Shop and Storage

  • Maintenance Shop clean and organized

  • All flammables stored in fire proof cabinet

  • Tool Inventory up to date

  • Mechanical Rooms clean and organized and no flammables stored

  • Storage Areas clean and organized

  • Boiler Rooms clean and organized & no flammables stored

Preventative Maintenance

  • Make Readies Complete in 10 Days or Less

  • Make Ready Checklist Completed and Signed off for 2 Units

  • Preventative maintenance Work Orders Completed by the End of the Month

  • Work Orders Responded to in 24 hrs or less

Moisture, Mold and Milldew

  • Moisture, Mold and Mildew kit stocked

  • Moisture, Mold and Mildew binder up to date<br>(forms MT017, MT018, MT019, MT020)


  • Pool gate latches, signage and lighting in good repair

  • Pools and spa clean

  • Pool/Spa Log sheets current (form 026)

  • Pool/Spa Chemicals Tests to State Regulations

  • Pool equipment in good operating condition

  • Shepherds Hook & Buoy Accessible & in Good Condition

  • VGB Compliant Drains and Paperwork in Pool Room

  • 911 Phone Present and in Working Order

Make-Ready Inspections (2 Vacant Units)

  • Smoke Alarm installed and working correctly

  • Carbon Monoxide Detector installed and working correctly

  • Quality of interior paint job

  • New Furnace Filter installed

  • Water heater in good repair with no leaks

  • Caulking - Neat/Clean, not to exceed 1/4"

  • Unit free of leaks and moisture

  • Carpet cleaned and in good condition

  • Vinyl clean and in good condition

  • Unit clean and fee of debris

  • Water Saving aerators installed on all faucets

  • Water saving shower head installed

  • Leak "Sentry" fluid master installed in toilet tanks

Community Exterior

  • No abandoned/unregistered vehicles or w/ flats

  • Curbs and speed bumps painted

  • Laundry Rooms clean and Operational

  • Trip Hazards over 1/2" have been removed

  • Breezeways clean and free of debris

  • Roof, Siding, Windows, Flashing, Gutters & Fascia in good repair

  • Trash/dumpster areas clean and odor free, lids closed

  • Flower beds clean and weed free

  • Retaining walls in good condition

  • Gutters and downspouts in good condition

  • No standing water / irrigation not overwatering

  • BBQ Grills Cleaned and Operable

  • No Dead or Dying Trees left standing

  • Landscape Sprinklers Operating Correctly and in proper pattern - spot check

  • Stair treads and stringers - Walk 5 locations. Stocked treads available

Overall Appearance

  • Exterior of community

  • Landscape of Community

  • Interior of Community & Clubhouse

  • All Amenities Clean and Operable

General Commets

  • General notes, concerns or comments.

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The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. You should independently determine whether the template is suitable for your circumstances.