Information
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Site conducted
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Property Name
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Service manager
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Conducted on
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Prepared by
General Maintenance
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Preventative maintenance Work Orders Completed by the End of the Month
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Work Orders Responded to in 24 hrs or less
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Maintenance Team Members in Uniform and wearing Name Badges
Community Interiors
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Clubhouse & Offices: Paint touched up. Flooring and windows cleaned. Bathrooms stocked. Waste cans emptied. Lights working.
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Fitness Center: All equipment working. Annual service completed. Wipes or towels stocked. Cooling/fans working.
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Hallways (If Applicable): Carpets cleaned, paint touched up, lighting working, free of debris.
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Other Amenities: Pool tables, Golf Simulators, Arcade Games, Theaters, kitchens, etc. all clean and fully operational.
Community Exterior
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Overall Cleanliness: Breezeways, Dumpster Enclosures, Laundry Rooms, Parking Garages, BBQ Grills, Dog Waste Stations & Dog Park, Shade Structures, Trash & Waste Pickup (Grounds).
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Landscaping: Flower beds clean and weed free, sprinklers operating correctly and leak free, no standing water, Retaining Walls in good condition, no dead or dying trees or shrubs.
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Curbs and speed bumps painted, no major pot holes, striping and ADA markings clear and clean.
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Exterior Envelope: Roof, Siding, Windows, Flashing, Gutters, Downspouts, Windows, Doors & Fascia in good repair.
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Exterior Amenities Safe & Functional: Playgrounds, sport courts/fields, Dog Park, Furniture, Fencing & Gates.
Pool
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Water clean, walls and floor brushed, free of leaves and debris, pool deck clean and well organized.
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Pool/Spa Log sheets current, Pool/Spa Chemicals Tests to State Regulations.
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VGB Compliant Drains, 911 Phone if required, Shepherds Hook & Buoy in good shape and mounted, Gates self closing, Fences in compliance with local code, hand rails secure.
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Pool equipment in good operating condition, no leaks, spare parts on hand, chemicals well stocked.
Shop and Storage
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Maintenance Shop clean and organized, All flammables stored in fire cabinet, storage areas clean and organized.
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Tool Inventory up to date. High cost tools well secured.
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Boiler/Mechanical Rooms clean and organized and no flammables stored
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Gas/Battery Powered Equipment: Clean, well organized, oil changed, batteries filled
General Safety
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Personal Protective Equipment: Safety Glasses, Face Shield, Back Brace, Work Gloves, N95 Dust Mask, Hearing Protection, Eye Wash Station. First Aid Kit stocked and not expired. Lock Out Tag Out. AMG Kit Stocked.
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HIGH RISK ITEMS: Stairs, Stringers, Patios, Balconies, Railings, Walkways. All components in sound condition and no trip hazards present.
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Binders Present and Updated: SDS, Emergency Response, Injury & Illness, Repair/Maintenance, Moisture/Mold/Mildew.
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Fire & Life Safety: Annual Inspection complete.
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Elevators: Annual Inspection and certification complete.
Make-Ready Inspections
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Make Ready Checklist Completed and Signed off. Turns complete in 5 days or less.
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Smoke Alarm, CO detector installed and working correctly
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Interior Finishes Clean: Paint, Vinyl, Carpet, Resurfacing, caulking clean, overall appearance clean.
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New Furnace Filter installed, no leaks on water heater or Aqua-Therm, vents and intake air in working condition and unrestricted.
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Unit free of leaks and moisture, windows & patio doors operable and locking, glass units fog free, hardware and lighting all working.
Seasonal
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Has a spring landscape meeting been held with the landscape maintenance company? Does the SM have the name and cell number of the crew chief or service director? Is curb appeal clean, trash picked up, and landscape being maintained? If not, is the landscaper being held responsible?
General Commets
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General notes, concerns or comments.
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