Information

New Workplace Assessment

  • Client / Site

  • Conducted on

  • Staff in Attendance

  • Name of Safety and Wellbeing Assessor

Revised December 2014 Version Control V1.1

1.0 - Security

  • 1.1 - Are adequate locks provided on all external doors and windows?

  • 1.2 - Are all keys registered and records kept identifying people holding them at all times?

  • 1.3 - Is there an alarm system installed and is it functional?

  • 1.4 - Do signs and physical barriers indicate boundaries between public and restricted areas?

  • 1.5 - Is emergency communication (eg duress alarms) provided where appropriate?

  • 1.6 - Are signs clearly visible to indicate security measures are in place?

  • 1.7 - Are emergency procedures and evacuation points are clearly displayed and communicated to staff?

  • 1.8 - Is there restricted public access to objects that could be used as a weapon?

  • 1.9 - Are areas where an intruder could hide are identified and communicated to staff?

  • 1.10 - Are emergency phone numbers and procedures clearly displayed at every telephone?

  • 1.11 - Is there only one public access point in use at night?

  • 1.12 - Is there a safe area for staff where they can quickly and safely access a phone in an emergency?

  • 1.13 - Is there visual access to outside areas near doorways (peep hole, glass panel, CCTV, etc)

  • 1.14 - Have secure cupboards, lockers or drawers have been provided for staff to keep personal items?

  • 1.15 - Are window and door security screens fitted?

  • 1.16 - Is there a register of visitors and contractors kept at reception (as a requirement of entry)?

  • 1.17 - Have staff been provided with a secure area to store their personal property?

  • 1.18 - If cash is kept on the premises, is there a safety process?

2.0 - Floors / Isles / Exits

  • 2.1 - Are entrances and steps in good order?

  • 2.2 - Are entrances, doorways, stairs, ramps and steps free from obstruction?

  • 2.3 - Are handrails installed where appropriate at entrances, exit steps and ramps?

  • 2.4 - Is there disability access throughout the building?

  • 2.5 - Are aisles and walkways free from obstructions? (boxes, rubbish bins, equipment)

  • 2.6 - Are the floor coverings in good order, slip resistant, clean and fit for purpose?

  • 2.7 - Are electrical leads kept clear of aisles and walkways?

  • 2.8 - Are signs available and always placed to indicate wet floors after cleaning?

3.0 - Stairs / Landings / Lifts

  • 3.1 - Is the lighting adequate?

  • 3.2 - Is there good visual contrast between steps?

  • 3.3 - Are there slip resistant strips on all step edges?

  • 3.4 - Are handrails installed and at the appropriate height?

  • 3.5 - Is there minimal variation between step height and step depth (horizontal)?

  • 3.6 - Are stairs and steps clear of obstruction?

  • 3.7 - Are lifts operational and reliable?

  • 3.8 - Are lifts regularly maintained with maintenance logs?

  • 3.9 - Is an emergency alarm or telephone installed in lift/s?

  • 3.10 - Are fire stairs easily accessible?

4.0 - Lighting and Indoor Climate

  • 4.1 - Is lighting for all indoor work sufficient and suitable for work performed?

  • 4.2 - Are all light switches accessible?

  • 4.3 - Are overhead lights shielded to minimise glare?

  • 4.4 - Is the air temperature maintained, quality acceptable and ventilation appropriate?

5.0 - Bathrooms and Toilets

  • 5.1 - Are there adequate toilets for men and women?

  • 5.2 - Have toilets been provided for persons with a disability?

  • 5.3 - Are nappy change facilities are available?

  • 5.4 - Are toilet and bathroom facilities cleaned regularly?

  • 5.5 - Are hand basins and liquid soap available?

  • 5.6 - Have paper towels or air dryers been provided and are they working?

  • 5.7 - Is toilet paper available and are spare rolls available?

  • 5.8 - Have sanitary towel disposal units been provided in women's toilets?

6.0 - Kitchens and Lunch Break Areas

  • 6.1 - Have suitable eating/break facilities been provided?

  • 6.2 - Is food stored appropriately (refrigerated where required)?

  • 6.3 - Are cooking facilities clean and in good working order?

  • 6.4 - Are work benches clean?

  • 6.5 - Are kitchen staff required wear protective clothing and is this enforced?

  • 6.6 - Do kitchen staff wear gloves when handling food?

  • 6.7 - Are the exhaust fans over cooking units functional and clean?

  • 6.8 - Has all electrical equipment been tested and tagged?

  • 6.9 - Are floor surfaces anti-slip, clean from water and grease ?

  • 6.10 - Have procedures for food handling been provided to staff who work in the food services industry?

  • 6.11 - Is the dishwasher, microwave, and other appliances regularly cleaned?

  • 6.12 - Is paper towel available?

  • 6.13 - Are the tea towels regularly washed?

7.0 - General Housekeeping

  • 7.1 - Are appropriate containers provided for sharps disposal?

  • 7.2 - Are carpets regularly vacuumed?

  • 7.3 - Are materials and equipment stored safely?

  • 7.4 - Are procedures in place for cleaning up spills and breakages?

8.0 - Hazardous Substances

  • 8.1 - Is the ChemAlert Stock Holdings sheet up to date?

  • What was the date the ChemAlert stockholding was last updated?

  • 8.2 - Are there procedures in place for the proper disposal of chemicals?

  • 8.3 - Are all chemicals clearly labelled?

  • 8.4 - Are fire extinguishers (correct type) located close to chemical storage?

  • 8.5 - Is an appropriate spills kit available?

  • Who is responsible for restocking of spills kit?

  • 8.6 - Are dangerous goods/ flammable storage cabinets correctly installed and being used for all hazardous substances?

  • 8.7 - Do all staff know how to access ChemAlert?

9.0 - Storage

  • 9.1 - Are floors in storage areas free from rubbish and packaging materials?

  • 9.2 - Is lighting appropriate in storage areas?

10.0 First Aid and Emergency Response

  • 10.1 - Are staff aware of the requirements for first aid and emergency response (dial 000) in this facility?

  • 10.2 - Are staff aware of how to complete an incident report form?

  • 10.3 - Is there a risk register on site?

11.0 - Workstations and Office Furniture

  • 11.1 - Is all furniture is in a stable and unbroken condition?

  • 11.2 - Are all isles free from furniture and clutter?

  • 11.3 - Are computer and other cables stored where they will not present a trip hazard?

  • 11.4 - Are desks are free from clutter and have staff adopted good housekeeping practices?

  • 11.5 - Have footrests been provided for staff where needed?

  • 11.6 - Have chairs been purchased/provided that suit individual workers requirements?

  • 11.7 - Is the Safety Policy being displayed in staff area?

12.0 - Electrical Equipment

  • 12.1 - Are switchboards and electrical equipment in good, safe condition?

  • 12.2 - Has an RCD been installed?

  • 12.3 - Have all electrical cords been tested and tagged?

  • 12.4 - Are plugs, sockets and switches in safe places and free from obvious defects?

  • 12.5 - Are electrical cords secured behind skirting or pinned onto skirting boards so as not to create a trip hazard?

  • 12.6 - Has an adequate number of power points been provided (no double adapters)?

  • 12.7 - Are all electrical cords secured so as to not expose them to moisture?

  • 12.8 - Have Lock-out/tag-out (LOTO) procedures been communicated to staff for electrical equipment? (BEMS only)

13.0 - Have safe rooms bee provided for staff?

  • 13.1 - Is there another exit from the room other than the entry?

  • 13.2 - Has a telephone been provided for staff use?

  • 13.3 - Have safe room procedures been communicated to staff?

  • 13.4 - Does the safe room have a door handle that can be pulled closed and locked?

14.0 - Fire Exits

  • 14.1 - Are all smoke detectors and alarms appropriately located and in working order?

  • 14.2 - Are all fire exits easily assessable and free from clutter?

  • 14.3 - Have staff been trained in the use of fire appliances?

  • 14.4 - Are test dates on fire extinguishers in date?

  • 14.5 - Has an emergency fire evacuation drill been completed?

  • What was the date of last fire evacuation drill?

  • 14.6 - Was staff participation in last fire evacuation exercise documented (staff names and signatures?)

  • 14.7 - Are the fire wardens clearly identified, trained and known to staff?

15.0 - Noise

  • 15.1 - Has hearing protection been provided for staff in high noise areas?

  • 15.2 - Has noisy equipment been isolated from staff?

16.0 - Residential Facilities Only

  • 16.1 - Are house rules displayed and are they understood by residents and staff?

  • 16.2 - Are visitors advised of house rules and do they comply?

  • 16.3 - Is there a facility drug and alcohol policy and is it displayed and enforced?

  • 16.4 - Do residents comply with curfew requirements?

  • 16.5 - Are residents and staff aware of emergency procedures?

  • 16.6 - Is house hygiene and cleaning satisfactory throughout the residential environment?

17.0 - External Environment - Vehicle Parking

  • 17.1 - Is there adequate lighting in all car park areas?

  • 17.2 - Do staff working after dark have access to parking that is close to the building?

  • 17.3 - Does the landscaping provide minimal or no locations for intruders to hide?

  • 17.4 - Is the carpark entrance and exit clearly marked?

  • 17.5 - Is the carpark surface free from potholes, cracks and other trip hazards?

  • 17.6 - Are drainage grates in good order and free from debris?

  • 17.7 - Are traffic and speed restriction signs clearly visible and free from obstruction?

  • 17.8 - Are pedestrian crossings safe and clearly marked?

  • 17.9 - Are all "no parking " areas clearly marked?

  • 17.10 - Is there a designated and safe "disabled parking " area?

  • 17.11 - Have emergency and service vehicle parking areas been designated (is line marking good)?

  • 17.12 - Have all staff completed online driver safety?

  • 17.13 - Is the required direction of traffic clearly indicated?

  • 17.14 - Are all intersections clearly marked?

18.0 - External Environment - Building Perimeter

  • 18.1 - Are building entrances and exits clearly marked?

  • 18.2 - Is an external duress alarm fitted?

  • 18.3 - Is the surface of pathways even and free from potholes, cracks and tripping hazards?

  • 18.4 - Do all pathways provide continuous, free and clear passage? (no obstacles, equipment or vegetation)

  • 18.5 - Do all pathways have anti-slip surfaces?

  • 18.6 - Have all steps and changes in level been clearly defined and indicated?

  • 18.7 - Are all pathways adequately lit?

  • 18.8 - Are all waste bins regularly emptied?

  • 18.9 - Are all windows secure and unbroken?

  • 18.10 - Have childproof locks been fitted to gates where required?

  • 18.11 - Are opening/closing times are clearly visible from the outside?

  • 18.12 - Are all walls, gates and fences in good condition without gaps or protrusions?

I9.0 - External Environment - Shade

  • 19.1 - Have staff that are exposed to prolonged sun exposure been provided with skin, head and eye protection?

20.0 - External Environment - Outdoor Garden Area

  • 20.1 - Are gardens safely maintained with no overhanging dead or loose branches, lawns mowed, cuttings removed?

  • 20.2 - Are gardens free of sharp objects (glass, metal, wood, sharps, etc)?

21.0 - Emergency and Risk Control

  • 21.1 - Is the emergency evacuation area clearly marked?

  • 21.2 - Are emergency procedures clearly displayed in the workplace?

  • 21.3 - Have evacuation routes for people with a disability been identified?

  • 21.4 - Is there a procedure in place to handle bomb threats?

  • 21.5 - Is there a procedure in place to ensure everyone (clients, visitors, contractors, staff) is accounted for during an evacuation?

22.0 - Occupational Violence

  • 22.1 - Has the VAMP been completed with sufficient control measures?

  • Date of last VAMP

Sign Off

  • Name of Manager

  • Sign off by Manager (if relevant)

  • Name of HSR

  • Sign off by Health and Safety Representative (if relevant)

  • Name of Assessor

  • Sign off by Assessor

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