Title Page
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Scheme conducted
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Conducted on
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Prepared by
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Location
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Score: Brilliant: 100%, Good 72%-99%, Inadequate: below 72%, Needs Improvement: below 20%
Front of scheme & carpark
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External signage in good order and to brand standard
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External lighting working
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External front of grounds being maintained to a high standard, paths free of weeds, hedges cut, moss removed
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Any furniture is in a good condition and not broken
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No litter within the car park/grounds
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No abandoned vehicles within the carpark
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Roof in good repair, no missing roof tiles
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Assembly point signage in place
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No missing fence panels
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Smoking bins emptied, free of cigarette nubs
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Gutter clean and not filled with debris
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Front entrance doors functioning correctly
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Front door glass clean
Entrance & Reception
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Manager warden call, customer flat keypad clean & functioning
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Entrance carpet clean with no debris
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The scheme has a pleasant smell upon entry
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Visitor desk and visitor log in place with no excessive amounts of signing in sheets within
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Fire panel clear of any faults
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Red fire box in place, stored with up to date documents, PEEPs, summary, fire evac plan & ERP
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Communal notice boards are up to date and are appealing, all artwork is laminated no out of date comms, events, customer memos or meeting minutes are on display
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Meet the team board is in place with the correct team members and the correct profile photos
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Lifestyle board in place with monthly events & weekly activity planner on show
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Safeguarding & advocate board is in place
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You said we did board is in place and is in date to match recent customer feedback
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Grounds maintenance & window cleaning sign in sheets are in place and in view and have been signed up to date
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Customer support posters are in place to signpost customers to ASB support, money advice, pest, mould & damp prevention
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Flooring has been vacuums & mopped with no stains or debris in sight
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Furniture clean free of clutter & litter
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Ceiling tiles in place, no cracks or stains from historic leaks
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Decoration is in a high level of standard with no holes, plaster damage and paint has been correctly matched in the event of walls being patched
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Corners of walls are free of dust & cob webs
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Reception/foyer isn't being used for a scooter carpark
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Window restrictors & handles are in place and not broken
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Blinds are not missing from windows if installed
Restaurant/Kitchen
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Tables and chairs are positioned to appear presentable and welcoming
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Tables are dressed with table tops, placemats, condiment holders etc
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Floor is clear of debris and stains
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Decoration is in a high level of standard with no holes, plaster damage and paint has been correctly matched in the event of walls being patched
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Window restrictors & handles are in place and not broken
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Menus are in place and are at brand standard
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Evidence of events being planned and advertised within the restaurant relating to catering
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Kitchen audit complete by housing Manager
Hallways & Communal spaces
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Fire doors show signage stating that they must be always closed
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No fire doors are wedged open
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Storage rooms are free from any mobility equipment
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Lifestyle storage rooms are neat & tidy
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Archive rooms are neat & tidy and are not holding excessive amounts of longstanding archived documents
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All communal toilets are fully stocked with toilet roll, toilet brush in place
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All communal toilet floors are clean, free of debris & stains, extraction vents free of dust and are not holding any clutter within
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On-site salons are clean & tidy presentable for customers, licence & insurance in place for onsite hairdressers, salon service actively being advertised throughout the scheme
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Window restrictors & handles in place and are not broken
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No customer flat doors are wedged open
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No customer flat doors have been adjusted in anyway (cat flap etc)
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Floor is clear of debris and stains
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Decoration is in a high level of standard with no holes, plaster damage and paint has been correctly matched in the event of walls being patched
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Ceiling tiles in place, no cracks or stains from historic leaks
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Random spot check of a fire extinguisher to review they are in date & cleanliness
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No customer belongings are blocking fire routes including mobility scooters
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Conduct pull cord test, record findings within notes & actions
Communal Grounds
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Customer furniture is in a good condition and not broken
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No cigarette nubs upon the floor
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Cigarette bins empty
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Check the latest grounds maintenance sign in sheet, does it reflect the current overall condition of the grounds, is an IFF required? Note specific findings within notes and actions
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Individual customer gardens are being maintained at a good level, with no fly tipping in site (request ranger support if for bulky good removal)
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No missing fence panels within customer gardens
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Customers with pets, no evidence of faeces or other breaches of pet agreement
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Customer windows appear to be clean?, reflect from latest window cleaner visit, IFF required?
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Communal bins not overflowing and not being used as a fly tipping zone
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No signs of pests within the grounds
Housing Office
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Desks neat & tidy with documents organised
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No breaches of GDPR
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Notice boards show the correct documentation - TV licences, bar licence (if applicable), employee insurance, ICO certificate, corporate plan strategy, colleague champion information, ERP, fire aiders & fire marshals, H&S, OOH on-call rota
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Salto software functioning correctly, staff can show how to program a door entry fob
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CCTV in place with clear monitoring footage, are the staff aware of how to use the software
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Battlebox in place and effectively stocked with up to date documentation including PEEP summary, ERP & fire evac plan.
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Contractor inductions can be evidence as being complete via paper based or digitally
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Care office - CQC cert in place, office contact details & opening times, OOH on-call rota, H&S folder all in place
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Master key sign in process in place as well as master key audting
Staff Competency
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Staff are aware on the complaint handling process via service 360
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Staff are aware how to raise a BA on NG
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Staff are aware of hoarding action planning (stages of levels)
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Staff are aware of early ASB interventions - ABC, GNA, RJ, letters
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Staff are aware on how to log an incident, can the evidence an historic incident logged via C365
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Review of current home check completion figures
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Review of current fire door check completion figures
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Staff are pro-actively completing ERP scenarios and are being tracked monthly
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Staff can evident MLE debt and any applicable rectification strategies are in place for aged debtors
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Staff can explain how to raise a safeguarding
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Staff can evidence communication between parties such as local authority to support with void nominations
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Staff can evident that voids are being monitored effectively and up to date via the void tracker
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Staff can evident comms between letting officers and money advice team to tackle specific customer rent arrears