Information

  • Document No.

  • Dealership Name

  • Audit Title (type of audit/dealership name)

  • Conducted on (date/time)

  • Location
  • Additional Copies (name (s)/email (s))

  • Safe T First Auditor (name/email)

Service/Write up Area

  • (S) Does the dealership post "NO SMOKING" signs throughout the service area?

  • (S) Does the dealership post a sign with the UNIVERSAL RECYCLING SYMBOL REGARDING VEHICLE BATTERY RECYCLING stating "it is illegal to discard vehicle batteries.<br>State law requires us to accept vehicle batteries at no charge for recycling", as required by NYS law?

  • (S) Does the dealership post its labor rate specifying how it computes its LABOR CHARGE and is the sign at least 8.5x14 inches, as required by NYS law? NYS DMV (82.7c)

  • (S) Does the dealership have an official INDOOR REPAIR SHOP SIGN posted indoors, as required by NYS DMV (VS-47, 82.7(a))

  • (S) Does the dealership post a sign regarding VEHICLE INSPECTION VIOLATIONS, as required nu NYS DMV ? (VS140)

  • (S) Does the dealership post a sign stating "WE ACCEPT USED OIL FOR RECYCLING AT NO CHARGE"?

  • (S) Does the dealership post a sign regarding CHILD SAFETY SEATS for rental vehicles stating "NYS la requires all children under age of 4 to be restrained in federally approved child safety seat", as required by NYS DMV?

  • (S) Does the dealership have an INSPECTION GROUPS AND FEE CHART sign posted as required ny NYS DMV? (VS-77)

  • (S) Does the dealership have a List of NYS INSPECTORS posted as required by NYS DMV?

  • (S) Does thee dealership post an IDENTIFYING SIGN AT EVERY BUSSINESS LOCATION? (off premises bodyshop or showroom) (NYS DMV 78.26(b))

  • (S) Does the dealership post the NYS WASTE TIRE MANAGEMENT FEE sign?

  • (S) Yellow OFFICIAL INSPECTION STATION sign on outside of building?

  • (S) Green Registered NYS MOTOR VEHICLE REPAIR SHOP sign on outside of building?

  • (F) Are signs posted requiring employees to USE PERSONAL PROTECTIVE EQUIPMENT IN HAZARDOUS AREAS, especially near grinding wheels? (29CFR 1910.145)

  • (S) Does the dealership have their oil tanks registered with the NYS DEC and are they up to date?

  • (S) Does the dealership mark used oil AST with a sign stating "USED OIL"?

  • Comments or Notes?

Cashier

  • Does the dealership post a CERTIFICATE OF AUTHORITY for collections of sales tax, as required by NYS Department of Taxation and Finance? (DTF-17A)

  • Does the dealership have an OFFICIAL BUSINESS CERTIFICATE posted, as required by NYS DMV?

  • Comments or Notes?

Break Room

  • (S) Does the dealership post "NO SMOKING" signs in the employee break room?<br>

  • (S) does the dealership post its WORKPLACE SMOKING POLICY, as required by NYS law?

  • No Smoking Law
    http://www.health.ny.gov/publications/3403/

  • (S) Does the dealership post a sign regarding the RIGHT TO KNOW law, as required by the NYS Health Department?

  • Right to know poster
    http://www.health.ny.gov/environmental/workplace/right_to_know/docs/rtk.pdf

  • (S) Discrimination sign BASED ON AGE, RACE, CREED, COLOR, NATIONAL ORGIN, SEXUAL ORIENTATION, MILITARY STATUS, SEX, DISABILITY OR MARITAL STATUS IS PROHIBITED, as required by the NYS Division of Human Rights? (DOHR 1990)

  • Discrimination Poster
    http://www.dhr.ny.gov/sites/default/files/doc/poster.pdf

  • (S) Does the dealership post a sign regarding MINIMUM WAGE INFORMATION, as required by the NYS DOL? (LS207) EFFECTIVE 1/01/07 $7..25 PER HOUR.

  • Minimum wage poster
    http://labor.ny.gov/formsdocs/wp/LS207_2009.pdf

  • (S) Does the dealership post a sign regarding UNEMPLOYMENT INSURANCE BENEFITS, as required by NYS DOL? (IA133)

  • Sample of Unemployment Insurance Poster
    https://www.hr.cornell.edu/policies/nonacademic/unemployment_insurance.pdf

  • (S) Does the dealership post a WORKERS' COMPENSATION NOTICE OF EMPLOYEE RIGHTS? (C-105)

  • Sample of Workers Compensation Notice of Emplyee a Rights Poster
    https://www.hr.cornell.edu/policies/nonacademic/workers_compensation.pdf

  • (S) Does the dealership post a notice regarding DISABILITY RIGHTS, as required by NYS Disability Insurance Law? (GR 1141-1)

  • Sample od Disability Rights Poster
    https://www.hr.cornell.edu/policies/nonacademic/disability_notice.pdf

  • (S) if the dealership employs minors, does it maintain and post a schedule of those MINOR EMPLOYEES' PERMISSIBLE WORK HOURS, LUNCH AND BREAKS, in accordance with the NYS DOL?

  • Minor Employee Law
    http://www.complianceposter.com/posteraddons/NEW%20YORK/NY%20Insert%209.pdf

  • (S) Does the dealership post the NEW YORK CORRECTIONS Law Article 23-A?

  • NYS Corrections Law
    http://labor.ny.gov/formsdocs/wp/correction-law-article-23a.pdf

  • (F) Does the dealership have the JOB SAFETY & HEALTH PROTECTION SIGN posted, as required by OSHA? (OSHA 2203)

  • Job Safety & Health Protection Sign Poster
    https://www.osha.gov/Publications/osha3165.pdf

  • (F) Does the dealership have the EMPLOYEE POLYGRAPH PROTECTION ACT sign posted, as required by thee Labor Department? (Labor 1462)

  • Employee Polygraph Protection Act Poster
    http://www.dol.gov/whd/regs/compliance/posters/eppac.pdf

  • (F) Does the dealership have the FEDERAL MINIMUM WAGE SIGN posted, as required by the Labor Department? (Labor 1088) $5.85 7//07, $6.55 7/08, $7.25 7/09.

  • Federal wage poster
    http://www.dol.gov/whd/regs/compliance/posters/minwagep.pdf

  • (F) Does the dealership have a sign posted regarding the EQUAL EMPLOYMENT OPPORTUNITY LAW, as required by the Equal Employment Opportunity Commission? (EEOC 11/09)

  • Equal Employment Opportunity Law Poster
    http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

  • (F) Does the dealership have the FAMILY AND MEDICAL LEAVE ACT requirements posted? (Department of Labor- over 50 employees within 75 miles)

  • Family and Medical Leave Act Poster
    http://www.dol.gov/whd/regs/compliance/posters/fmlaen.pdf

  • (F) Does the dealership post the UNIFORMED SERVICES EMPLOYMENT AND REEMPLOYMENT RIGHTS ACCT (USERRA)?

  • Informs Services Employment and Reemployment Rights Act Poster.
    http://www.dol.gov/vets/programs/userra/USERRA_Private.pdf

  • Comments or Notes?

Showroom

  • (S) Does the dealership post "NO SMOKING" signs throughout the dealership showroom?

  • (S) Does the dealership post a sign stating that DEPOSITS ARE NOT REFUNDABLE, in the showroom? If it is the policy to keep deposits, the NYS General Bussiness Law requires a notice to be conspicuously posted stating the policy. If is your policy to refund deposits, this questions is not applicable.

  • (F) Does the dealership post WARRANTY PROVISIONS ON USED CARS, as required by Federal Trade Commission?

  • (F) Does the dealership display EPA MILEAGE GUIDES, in the showroom, as required by EPA?

  • (F) Does the dealership display U.S./FOREIGN CONTENT LABELS on new vehicles for sale, as required under the American Automobile Labeling Act? (NHTSA)

  • (F) Does the dealership display SMOGG LABELS (emissions) on new vehicles for sale, as required under the American Automobile Labeling Act? (NHTSA)

  • Comments or Notes?

Body Shop

  • Check box if you have a bodyshop.

  • (S) Does the dealership post "NO SMOKING" signs in the Body Shop?

  • (S) Does the dealership post its labor rate specifying how it computes its LABOR CHARGE and is the sign at least 8.5x14 inches, as required by NYS law? NYS DMV (82.7c)

  • (S) If the dealership performs appraisal work, dos it post an APPRAISAL SIGN as required by the NYS DMV? (82.7c)

  • (S) If the dealership operates an auto body shop and generates over 25 gallons of paint waste per month, is the facility properly registered?

  • (S) Does each person who writes body shop estimates posses a VALID ESTIMATOR'S LICENSE, as required by NYS DMV?

Signature Page & Notes

  • Notes or Comments

  • Auditor Name:

  • I the Dealership Representative, have reviewed the attached Audit with the NFADA Evaluator, and have been advised of the areas where attention is recommended. Please complete/sign: Dealership Representative:

  • This service has been provided by
    Niagara Frontier Automobile Dealers Association
    For more information Contact the NFADA at (716) 631-8510

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