Select type of rooms/facilities being inspected

1. Layout

  • Area is clean, tidy and well kept.

  • Adequate working space provided for each staff member (approx 11m3 per person).

  • Floor is free of obstructions and slip resistant if appropriate.

2. Environment

  • Temperature is comfortable.

  • Lighting is adequate.

  • There is adequate ventilation.

  • Area is free from odors

3. Emergency Procedures

  • Evacuation procedures have been practiced. Date of recent practice?

  • Written evacuation procedures and exits displayed

  • Portable fire extinguishers have been provided and maintained.

  • There are adequate type and number of Portable fire extinguishers.

  • Escape routes and emergency doors are clear.

  • Emergency doors are serviceable.

  • Fire doors have been inspected and state date of recent inspection.

  • Are all staff aware of the accident/incident reporting procedures?

  • Does the dept have any Fire Wardens? If yes state names.

  • Procedures are in place for isolated / lone workers. Refer to Lone Worker Code of Practice.

  • Emergency and hazard signage is clearly visible on means of escape and entrances.

4. First Aid Facilities

  • There are appropriate first aid and emergency facilities in the near vicinity and staff and students are aware of them.

  • Kits are clearly signed, stocked and contents are in-date.

  • Are there sufficient levels of Trained First Aiders to provide assistance?
    State names:

  • Names and contacts of first aiders displayed and up to date.

5. General Facilities

  • Washing facilities and toilets are nearby and are clean and functional.

  • Stairs passageways and store rooms are well lit?

  • Warning and Safety signage in good condition.

  • General room furniture and furnishings are in good condition.

  • Walls, windows, doors and furniture is in good condition.

6. Manual Handling

  • Where applicable manual handle procedures are followed.

  • Staff and students are inducted and trained in manual handling where relevant.

  • Trolleys are available and are being considered for heavy items or loads.

  • Step ladders or safe steps available to access light items stored on high shelves.

  • All manual handling task-related incidents have been adequately investigated and control measures implemented and reviewed.

  • Staff have been consulted to identify safer ways to do the job.

7. Storage

  • Materials stored on shelving and in bins/boxes are not above shoulder height.

  • Storage is designed to minimise lifting problems i.e. heavy objects not stored on upper shelves.

  • Racking and shelving is securely fixed to the floor or wall.

  • Evidence of regular inspections of shelving. Visual inspection monthly and detailed inspection every six months.

  • Evidence of regular inspections of racking. Visual inspection monthly and detailed inspection every six months. Annual examination required by a structural engineer.

  • Safe lifting signs displayed.

  • Are storage areas labelled appropriately and organised.

8. Slips and Trips

  • Staff and students are inducted and trained in avoiding slips and trips.

  • Warning signs are available and erected near spills

  • There are special provisions for slip resistance in wet areas.

  • Guard rails and slip resistance are provided on ramps and stairs.

  • All slip and trip incidents have been adequately investigated and control measures implemented and reviewed.

  • Significant hazards have been identified and assessed and all the factors that will affect the risk have controls implemented.

  • Walkways are free of hazards, such as electrical leads.

9. Electrical Safety

  • Staff are inducted and trained in Electrical Safety Awareness and are following applicable Safe Procedures.

  • All portable equipment have in-date PAT test tags / labels.

  • Flexable cord, plugs and extension leads are in good condition and have either moulded or transparent type plugs.

  • Electrical outlets are suitable for the location and are positioned safely.

  • If there are insufficient electric sockets available, multi-socket extension cables are used (not multi box-type adapters).

  • Faulty equipment is labelled 'do not use' or is quarantined.

  • Any portable electrical heaters in use are of convector type i.e. Hot air rising or blowing out. Halogen or electric bar heaters are not permitted.

10. Display Screen Equipment ( DSE)

  • All Workstations have been risk assessed for suitability and serviceability.

  • Where workstations are used by a single staff member, have they completed DSE Awareness training?

  • Where workstation assessments have identified problems, have any requirements been addressed by management?

  • Are Workstations clear of clutter and free of obstructions beneath and on top of the desk?

11. Building / room Risk Assessment

  • Has a risk assessment been prepared identifying significant hazards and risks within the room or work area?

  • Has the risk assessment been endorsed by management?

  • Are all staff aware of the contents of the risk assessment and signed a RA Declaration form?

12. Training and Competency

  • Have all staff attended Induction?

  • Have all staff completed mandatory role specific training?

  • Have all staff completed mandatory HS&E practical/classroom training as per the HS&E training matrix?

  • Have all staff completed mandatory HS&E online training as per the HS&E training matrix?
    Minimum requirements are:
    Health and Safety Awareness
    Fire Safety Awareness
    Display Screen Equipment Awareness and self assessment.

13. Hazards and Observation

  • Observations

  • Add media

  • Hazards

  • Add media

14. Action Plan to rectify Non-Compliances Identified.

15. Date of Follow-Up Inspection

  • Select date

Please sign, scan and email this final page of the report to the HS&E Manager.

  • HoLS/Head of Dept Name & signature

  • Health & Safety Compliance Officer Name & signature

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