Office Based Support Facilities HS&E Inspection Checklist

Information

Select type of rooms/facilities being inspected

Evacuation procedures have been practiced. Date of recent practice?
Written evacuation procedures and exits displayed
Portable fire extinguishers have been provided and maintained.
There are adequate type and number of Portable fire extinguishers.
Escape routes and emergency doors are clear.
Emergency doors are serviceable.
Fire doors have been inspected and state date of recent inspection.
Are all staff aware of the accident/incident reporting procedures?
Does the dept have any Fire Wardens? If yes state names.
Procedures are in place for isolated / lone workers. Refer to Lone Worker Code of Practice.
Emergency and hazard signage is clearly visible on means of escape and entrances.

There are appropriate first aid and emergency facilities in the near vicinity and staff and students are aware of them.
Kits are clearly signed, stocked and contents are in-date.
Are there sufficient levels of Trained First Aiders to provide assistance? State names:
Names and contacts of first aiders displayed and up to date.

Where applicable manual handle procedures are followed.
Staff and students are inducted and trained in manual handling where relevant.
Trolleys are available and are being considered for heavy items or loads.
Step ladders or safe steps available to access light items stored on high shelves.
All manual handling task-related incidents have been adequately investigated and control measures implemented and reviewed.
Staff have been consulted to identify safer ways to do the job.

Materials stored on shelving and in bins/boxes are not above shoulder height.
Storage is designed to minimise lifting problems i.e. heavy objects not stored on upper shelves.
Racking and shelving is securely fixed to the floor or wall.
Evidence of regular inspections of shelving. Visual inspection monthly and detailed inspection every six months.
Evidence of regular inspections of racking. Visual inspection monthly and detailed inspection every six months. Annual examination required by a structural engineer.
Safe lifting signs displayed.
Are storage areas labelled appropriately and organised.

Staff and students are inducted and trained in avoiding slips and trips.
Warning signs are available and erected near spills
There are special provisions for slip resistance in wet areas.
Guard rails and slip resistance are provided on ramps and stairs.
All slip and trip incidents have been adequately investigated and control measures implemented and reviewed.
Significant hazards have been identified and assessed and all the factors that will affect the risk have controls implemented.
Walkways are free of hazards, such as electrical leads.

Staff are inducted and trained in Electrical Safety Awareness and are following applicable Safe Procedures.
All portable equipment have in-date PAT test tags / labels.
Flexable cord, plugs and extension leads are in good condition and have either moulded or transparent type plugs.
Electrical outlets are suitable for the location and are positioned safely.
If there are insufficient electric sockets available, multi-socket extension cables are used (not multi box-type adapters).
Faulty equipment is labelled 'do not use' or is quarantined.
Any portable electrical heaters in use are of convector type i.e. Hot air rising or blowing out. Halogen or electric bar heaters are not permitted.

All Workstations have been risk assessed for suitability and serviceability.
Where workstations are used by a single staff member, have they completed DSE Awareness training?
Where workstation assessments have identified problems, have any requirements been addressed by management?
Are Workstations clear of clutter and free of obstructions beneath and on top of the desk?

Has a risk assessment been prepared identifying significant hazards and risks within the room or work area?
Has the risk assessment been endorsed by management?
Are all staff aware of the contents of the risk assessment and signed a RA Declaration form?

Have all staff attended Induction?
Have all staff completed mandatory role specific training?
Have all staff completed mandatory HS&E practical/classroom training as per the HS&E training matrix?
Have all staff completed mandatory HS&E online training as per the HS&E training matrix? Minimum requirements are: Health and Safety Awareness Fire Safety Awareness Display Screen Equipment Awareness and self assessment.