Office checklist

• Document No.

• Audit Title

• Conducted on

  Date

• Prepared by

• Location
  Address

1) Fire precautions

• 1.1 Has a responsible person been allocated to deal with fire precautions?

  Yes

  No

  N/A

• 1.2 Is there a fire risk assessment for the premises and is it up-to-date?

  Yes

  No

  N/A

• 1.3 Are all fire escape routes/exits clearly marked and free from obstructions?

  Yes

  No

  N/A

• 1.4 Is fire fighting equipment regularly checked and records kept in a fire log book?

  Yes

  No

  N/A

• 1.5 Are fire drills held regularly and are records kept in a fire log book?

  Yes

  No

  N/A

• 1.6 Is the fire alarm system checked weekly and are records kept in a fire log book?

  Yes

  No

  N/A

• 1.7 Are fire notices displayed including an assembly point?

  Yes

  No

  N/A

• 1.8 Are smoke/heat detectors regularly checked and are records kept?

  Yes

  No

  N/A

• 1.9 Are all fire doors, including automatic, working correctly?

  Yes

  No

  N/A

• Comments

• Photos

  Media

2) Accidents and First Aid

• 2.1 Is there an accident book on the premises?

  Yes

  No

  N/A

• 2.2 Is there a first aid kit with a list of contents?

  Yes

  No

  N/A

• 2.3 is there a sufficient number of trained first aides/appointed persons?

  Yes

  No

  N/A

• 2.4 Is the accident book unchanged from last visit?

  Yes

  No

  N/A

• 2.5 Is the near miss log book unchanged from last visit?

  Yes

  No

  N/A

• Comments

• Photos

  Media

3) Security

• 3.1 Is there a signing in procedure and is it being followed?

  Yes

  No

  N/A

• 3.2 Are door entry security systems working/sufficient?

  Yes

  No

  N/A

• 3.3 Is CCTV installed and is it being monitored?

  Yes

  No

  N/A

• 3.4 Is the security lighting working/sufficient?

  Yes

  No

  N/A

• Comments

• Photos

  Media

4) Electrical safety

• 4.1 Is there a current electrical certificate?

  Yes

  No

  N/A

• 4.2 Is all office lighting in working order?

  Yes

  No

  N/A

• 4.3 Is emergency lighting working and records kept?

  Yes

  No

  N/A

• 4.4 Are all socket outlets and plugs in good condition (visual inspection)?

  Yes

  No

  N/A

• 4.5 Are trailing cables kept secured and placed so they do not cause a trip hazard?

  Yes

  No

  N/A

• 4.6 Is all portable electrical equipment regularly tested and labelled?

  Yes

  No

  N/A

• Comments

• Photos

  Media

5) Office equipment

• 5.1 Are photocopiers/printers in good working order and we'll ventilated?

  Yes

  No

  N/A

• 5.2 Are staff instructed not to undertake repairs to office equipment?

  Yes

  No

  N/A

• 5.3 Is there a system for reporting faults to office equipment (including furniture)?

  Yes

  No

  N/A

• 5.4 Where appropriate, are staff instructed to turn off equipment overnight?

  Yes

  No

  N/A

• 5.5 Have staff received training in the use of office equipment?

  Yes

  No

  N/A

• Comments

• Photos

  Media

6) Office environment

• 6.1 Is there sufficient space for employees and equipment?

  Yes

  No

  N/A

• 6.2 Are general office areas kept clean and tidy (including kitchens)?

  Yes

  No

  N/A

• 6.3 Are there a sufficient number of waste containers and are they emptied regularly?

  Yes

  No

  N/A

• 6.4 Is recycling, where possible, in use?

  Yes

  No

  N/A

• 6.5 Are "Wet floor" signs used during the cleaning process where required?

  Yes

  No

  N/A

• 6.6 Are floors free from obstructions and tripping hazards?

  Yes

  No

  N/A

• 6.7 Is the storage of materials/equipment on the tops of cabinets discouraged or kept to a minimum?

  Yes

  No

  N/A

• Comments

• Photos

  Media

7) Office plant and tools

• 7.1 Has the gas boiler been serviced in the last twelve months?

  Yes

  No

  N/A

• 7.2 Is the lift working and has it been regularly serviced?

  Yes

  No

  N/A

• 7.3 Is the air conditioning working and has it been regularly serviced?

  Yes

  No

  N/A

• 7.4 Are ladders/steps in use in good condition?

  Yes

  No

  N/A

• Comments

• Photos

  Media

8) Welfare facilities

• 8.1 Do facilities exist for consuming food and drink and are they kept clean?

  Yes

  No

  N/A

• 8.2 Is there a supply of hot and cold running water with soap and hand drying facilities?

  Yes

  No

  N/A

• 8.3 Are there sufficient toilet facilities for men and women including disabled people?

  Yes

  No

  N/A

• 8.4 Are toilet facilities well ventilated, cleaned and restocked with paper, soap and hand drying facilities?

  Yes

  No

  N/A

• 8.5 Are drinking water supplies adequately marked?

  Yes

  No

  N/A

• Comments

• Photos

  Media

Further information

• Comments

• Photos

  Media

• Assessor

  Sign

• Office representative

  Sign