Office Depot Safety Compliance Audit

• Depot/Office

  Select Ardeer Ballarat Bendigo Brisbane Colac Echuca Geelong Golden Square - Tansmission Kyneton Market St Mildura Moorabool - Transmission NSW Rooney St Shepparton Warrnambool

  • Ardeer
  • Ballarat
  • Bendigo
  • Brisbane
  • Colac
  • Echuca
  • Geelong
  • Golden Square - Tansmission
  • Kyneton
  • Market St
  • Mildura
  • Moorabool - Transmission
  • NSW
  • Rooney St
  • Shepparton
  • Warrnambool

• Conducted on

  Date

• Prepared by

• Have you reviewed the previous audit and ensured actions are closed?

  Yes

  No

  N/A

• Any outstanding actions

  Yes

  No

  N/A
Comment

• Add media

  Media

Notice Board

• Emergency Evacuation Plan

  Yes

  No

  N/A

• H&S Issue Resolution Procedure Flow Chart 14-30P0001) 10/9/09

  Yes

  No

  N/A

• Health & Safety Policy 20/12/10

  Yes

  No

  N/A

• Schedule of Designated Work Groups 14-05-F0004)

  Yes

  No

  N/A

• Converge International Counselling Service Poster

  Yes

  No

  N/A

• Incident Report Form

  Yes

  No

  N/A

• Safety Grams, Red Alerts, Incident Advice

  Yes

  No

  N/A

• Danger - Do Not Operate " tags

  Yes

  No

  N/A

• If you are injured poster

  Yes

  No

  N/A

• Return to Work Policy

  Yes

  No

  N/A

• H&S Thermometer

  Yes

  No

  N/A

• Completed First Aiders List (14-40-F0004)

  Yes

  No

  N/A

• Completed Evacuation Wardens List ( 14-35-F0002)

  Yes

  No

  N/A
Notice Board

• Location

• Emergency Evacuation Plan

  Yes

  No

  N/A

• H&S Issue Resolution Procedure Flow Chart 14-30P0001) 10/9/09

  Yes

  No

  N/A

• Health & Safety Policy 20/12/10

  Yes

  No

  N/A

• Schedule of Designated Work Groups 14-05-F0004)

  Yes

  No

  N/A

• Converge International Counselling Service Poster

  Yes

  No

  N/A

• Incident Report Form

  Yes

  No

  N/A

• Safety Grams, Red Alerts, Incident Advice

  Yes

  No

  N/A

• Danger - Do Not Operate " tags

  Yes

  No

  N/A

• If you are injured poster

  Yes

  No

  N/A

• Return to Work Policy

  Yes

  No

  N/A

• H&S Thermometer

  Yes

  No

  N/A

• Completed First Aiders List (14-40-F0004)

  Yes

  No

  N/A

• Completed Evacuation Wardens List ( 14-35-F0002)

  Yes

  No

  N/A

Communication Consultation

• Are contractors inducted as required. Check property facilitator records.

  Yes

  No

  N/A

• Is the equipment maintenance register being maintained

  Yes

  No

  N/A

• Have per purchase checklist being completed for non catalogued items. i.e tools & equipment, office furniture

  Yes

  No

  N/A

• Is signage in place at visitor entrance locations to induct visitors

  Yes

  No

  N/A

• Are visitors registered on arrival and provided with instructions on emergency response requirements

  Yes

  No

  N/A

• Is the health and safety actions register being maintained

  Yes

  No

  N/A
Other

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Emergency

• Emergency plan on display at exit points. D plans show the " are you here" symbol

  Yes

  No

  N/A

• Are evacuations drill practices yearly

  Yes

  No

  N/A

• Has the emergency planning committee (EPC) met in the last 12 months<br>Check minutes<br>Check for evacuation performance being measured <br>Issues discussed

  Yes

  No

  N/A

• Have wardens being trained in emergency response<br>Note dates trained<br>Refresher to be 3 yearly

  Yes

  No

  N/A

• Has the site emergency guideline on myConnect been updated to reflect training completed and trial evacuation dates performance

  Yes

  No

  N/A

• Where installed are emergency alarms tested. Monthly or six monthly depending on system

  Yes

  No

  N/A

• Are evacuation doors clear and well signed

  Yes

  No

  N/A

• Are illuminated signs operational

  Yes

  No

  N/A

• Are fire extinguishers and hoses tested

  Yes

  No

  N/A

• Are fire extinguishers and hoses free from impediments.

  Yes

  No

  N/A
Other

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  Media

First Aid

• Are first aid kits signed, numbered, audited 6 monthly, adequately stocked (check use by dates on items)

  Yes

  No

  N/A

• Are first aid rooms clean, tidy and adequately stocked

  Yes

  No

  N/A

• Is first Aiders training up to date

  Yes

  No

  N/A

• Is a defibrillator securely mounted,signage installed above unit, green tick visible in the indicator panel

  Yes

  No

  N/A
Other

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Electrical

• Are electrical cords & appliances tested and tagged as per PETE requirements<br>Construction items 6 monthly<br>Workshop items 6 monthly<br>Portable items 12 monthly<br>Non portable (TV) 5 years<br>

  Yes

  No

  N/A

• Have microwave oven been leak tested.

  Yes

  No

  N/A
Other

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Dangerous Goods & Hazardous Substances

• Are MSDS's have been removed from service as they are now online

  Yes

  No

  N/A

• Are substances appropriately labelled. Check decanted substances

  Yes

  No

  N/A

• Are substances stored safe and secure

  Yes

  No

  N/A

• Are substances stored clear of potential ignition sources i.e. power-points, switches and batteries

  Yes

  No

  N/A

• Adequately signed

  Yes

  No

  N/A

• Are substances stored away from drains

  Yes

  No

  N/A

• Are spill trays installed where required

  Yes

  No

  N/A

• Are gas cylinders stored correctly

  Yes

  No

  N/A

• Locked in cages or cabinets and securely chained

  Yes

  No

  N/A

• Flammable gas stored 3m from oxygen cylinders

  Yes

  No

  N/A

• Class diamonds signage installed

  Yes

  No

  N/A

• Clear of combustible materials

  Yes

  No

  N/A

• Are cylinders within the 10 year test period. Check for date stamp on cylinder

  Yes

  No

  N/A
Other

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Tools and Equipment

• Are safety operating instructions on display next to equipment

  Yes

  No

  N/A

• Are authorised personnel signs installed at workshop entrances

  Yes

  No

  N/A

• Are safety signs i.e. hearing protect, eye ware installed in workshops and next to equipment

  Yes

  No

  N/A

• Are guarding and emergency stops fitted to equipment where required

  Yes

  No

  N/A

• Are rest plates fitted to grinders and is the gap between it and the wheel sufficient

  Yes

  No

  N/A

• Is the side of wheel free of use. Check for any grooves and tag out and non compliance

  Yes

  No

  N/A

• Is all other equipment being maintained as per requirements

  Yes

  No

  N/A

• Are safety operating instructions on display next to equipment

  Yes

  No

  N/A

• Are ladders tested and tagged as per policy (6 monthly)

  Yes

  No

  N/A

• Does lifting equipment have clearly marked maximum safe load limits

  Yes

  No

  N/A

• Are non compliant ladders tagged out of service and placed in quarantine

  Yes

  No

  N/A

• Are instruments and PPE within test date ( Modiewalk, NST Testers, Hot sticks)

  Yes

  No

  N/A

• Does lifting equipment have clearly marked maximum safe load limits

  Yes

  No

  N/A

• Are warning devices working when being operated

  Yes

  No

  N/A

• Where forklift warning lights are fitted to the property are they operating as required

  Yes

  No

  N/A

• Are fork lift drivers wearing their seat belt

  Yes

  No

  N/A

• Is all other equipment being maintained as per requirements

  Yes

  No

  N/A
Other

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  Media

• Are fork lift drivers turning of the ignition when they make a temporary exit

  Yes

  No

  N/A

• Are lifting items (chains, slings, jibs) tested and showing correct test colour

  Yes

  No

  N/A

Housekeeping

• Are floors, roadways, walkways, mess rooms, toilets lockers, clean and free form slip and trip hazards

  Yes

  No

  N/A

• Is there compliance to the "No Smoking" policy. Check there are adequate disposal containers

  Yes

  No

  N/A

• Is alcohol stored under lock and key

  Yes

  No

  N/A

• Are thermometers located in fridges

  Yes

  No

  N/A
Other

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Offices and Buildings

• Is lighting fit for purpose in offices and depot areas

  Yes

  No

  N/A

• Ae all desks set up ergonomically

  Yes

  No

  N/A

• If a way air conditioner system is in use is it being maintained. (Ardeer only)

  Yes

  No

  N/A
Other

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Environment

• Are heating and cooling adequate for worker comfort

  Yes

  No

  N/A

• Are fumes, dust and noise adequately controlled in workshops

  Yes

  No

  N/A
Other

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Traffic Management

• Are traffic management plans available, displayed at exit points and up to date

  Yes

  No

  N/A

• Are line markings in place and clearly marked and loading zone barriers available

  Yes

  No

  N/A

• Are people wearing hi via vests where required, using walkways

  Yes

  No

  N/A

• Are vehicles obeying the signed speed limits in depots

  Yes

  No

  N/A
Other

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Working at height and falls

• Are roof safe access points available

  Yes

  No

  N/A

• Are anchor points and or fall prevention barriers available to enable safe maintenance

  Yes

  No

  N/A

• Are restricted access signage and locks installed where verticals ladders are installed

  Yes

  No

  N/A

• We're service pits are installed are barriers and signage in place

  Yes

  No

  N/A
Other

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Storage

• Ae storage racks and mezzanine floors appropriately labeled with safe load limits

  Yes

  No

  N/A

• Are storage racks being maintained through the inspection program. Records retained at Supply Chain for visual reviews and annual review records kept with property coordinators

  Yes

  No

  N/A

• Are items stored without manual handling issues or subject to falling

  Yes

  No

  N/A

• Are failed mercury lamps being removed from fittings before disposal

  Yes

  No

  N/A

• Ae fluorescent tubes being stored to prevent breakage

  Yes

  No

  N/A

• Is waste being disposed of appropriately. Check Recycle, Asbestos, Mercury, Scrap metal etc bins

  Yes

  No

  N/A
Other

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Tag out & Quarantine

• Are there adequate quarantine areas established and clearly sign posted

  Yes

  No

  N/A

• Is there evidence that the company tag out procedure is being applied

  Yes

  No

  N/A
Other

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Gymnasium (where applicable)

• Is there signage in place restricting access to authorised employees only

  Yes

  No

  N/A

• Is there safe usage signage in place

  Yes

  No

  N/A

• Is equipment is good working order. Check for frayed cables and loose parts

  Yes

  No

  N/A

• Is equipment stored appropriately to prevent trip hazards

  Yes

  No

  N/A
Other

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  Media

Vehicles Inspections

Vehicle

• Registration

• First aid kit check dates on items

  Yes

  No

  N/A

• Are lifting items (chains, slings, jibs) tested and showing correct test colour

  Yes

  No

  N/A

• Ladders tested and free of damage

  Yes

  No

  N/A

• Electrical lead PETE tested

  Yes

  No

  N/A

• Are instruments and PPE within test date ( Modiewalk, NST Testers, Hot sticks)

  Yes

  No

  N/A

• Extinguishers tested

  Yes

  No

  N/A

• Are cylinders within the 10 year test period.check for date stamp on cylinder

  Yes

  No

  N/A

• Electrical testing of EWP performed

  Yes

  No

  N/A

• Are substances appropriately labelled. Check decanted substances

  Yes

  No

  N/A

• Are towing attachments serviceable. Check for safety pins and worn tow balls and hooks

  Yes

  No

  N/A

• Gas bottle secured in flammable cabinet

  Yes

  No

  N/A

• Are fuel containers labeled and stored in a flammable cabinet away from exhaust pipe

  Yes

  No

  N/A

• Is vehicle clear of slips and trips hazards

  Yes

  No

  N/A
Other

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Other

Other

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General Comments

Actions

Action

• Agreed Action

• Responsibility

• Care raised

• CARE No:

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