Office Safety Audit

Information

OFFICE SAFETY AUDIT

1. Are aisles, doorways and corners free of obstructions to permit visibility and movement?
2. Lighting in work areas and walkways adequate?
3. Are chairs in safe condition and are caster, rungs and legs sturdy?
4. Are all equipment and supplies in their proper places?
5. Is there adequate walking and egress clearance? a. 44” for corridors and stairways. b. 36” for aisles. c. 32” for doors.
6. Are carts, dollies, etc. available for use in transporting heavy objects and boxes?
7. Is housekeeping being adequately maintained?
8. Are SDS available for office and housekeeping chemicals?
9. Are SHEM posters prominently displayed?

1. Is the floor surface level and undamaged?
2. The floor is not wet or slippery? a. A warning sign is available in case of spills? b. Cleanup supplies are readily available? c. Non-slip mats are in entryways if needed?
3. Are carpets secured to floor and free of worn or frayed seams?
4. Are equipment or supplies stored so they don’t protrude into walkways.
5. Are cords or cables causing a trip hazard?
6. Are permanent use cords covered by runners when crossing walkways?
7. Is a step stool or ladder available to prevent the use of chairs for reaching high objects? Have employees been trained on the use of ladders?

1. Are 10 mA GFCI outlets w/in 6 feet of a water source?
2. Is access to electrical panels unobstructed (at least 36”)?
3. Are outlets overloaded?
4. Extension cords are not used in lieu of fixed wiring?
5. A maximum of one power strip per electrical receptacle is used? (no daisy chains)
6. Electrical cords and plugs are in good condition? (i.e., not frayed, taped, spliced, or missing ground prongs)
7. Electrical receptacles are in good working condition?
8. All electrical equipment in good working condition?
9. Are electrical closets free of storage?
10. Are personal appliances such as space heaters or coffee makers compliant with the buildings electrical circuit system?
11. Are transformers on non-combustible surfaces?
12. Are space heaters equipped with an overheat sensor?

1. Are doors and locks in good working order?
2. Are ceiling tiles intact, undamaged, and in place?
3. Are there no signs of water damage or mold growth in the facility?
4. Are all windows unbroken and free from any type of damage?
5. Do ventilation supply diffusers and returns appear to be functional? Is the airflow adequate and in the proper direction (outward for the Consular area)?
6. Are outside lights in good working order?
7. Does the exterior of the building present no safety concerns?
8. Is the parking lot area free of any safety concerns? (i.e. uneven pavement, broken sidewalks, traffic hazards)

1. Are computer workstations equipped with keyboard trays?
2. Do employees know how to adjust their chairs and keyboard trays?
3. Do any chairs appear to be too large or too small for the users?
4. Do any employees appear to be leaning forward, bending, or looking to the side to see the monitor or documents on the desktop?
5. Are chairs, keyboard trays and monitors aligned?
6. Have any employees reported discomfort from using their workstation?
7. Have employees who reported discomfort received ergonomic assessments?

1. Are exit signs illuminated and visible?
2. Are corridors and egress ways free from obstructions and exits unlocked?
3. Access to exit doesn’t require travel through high hazard area?
4. Stairways are in good repair with handrails and non-slip tread?
5. Stairways are not being used for storage?
6. Stairway steps are uniform in size?
7. Is the Emergency Evacuation Route & Action Plan posted?
8. Are exit doors closed and not propped open?
9. Is there no obvious damage to sprinklers?
10. Are fire extinguishers easily accessible, checked monthly, and operational?
11. Are fire extinguishers mounted so that the travel distance from employees to any extinguisher is 75 feet or less?
I certified that all the information listed in the above report are correct and true.
Ariel Mariano, A/POSHO
Gus Kosmas, POSHO