Office Safety Checklist

• Client / Site

• Office location
  Address

• Conducted on

  Date

• Prepared by

General Information

• Name of Business - Verse Group Ltd

• Nature of Business - Web Design Agency - Office

• Number of Employees

• Health & Safety Manager

Office

• Kendal

• Birmingham Office - 3rd Floor, 36 Great Charles Street, Birmingham. B3 3JY

Walking Surfaces

• The area is tidy and well kept?

  Yes

  No

  N/A

• Walkways free of obstacles?

  Yes

  No

  N/A

• REFERENCE: This walkway is free from obstacles
  [This is an example of how you can use iAuditor to include best practice reference images in your templates to assist with inspections]

  

• Is floor free of obstructions?

  Yes

  No

  N/A

• Cords anchored or covered?

  Yes

  No

  N/A

• Floor coverings in good condition?

  Yes

  No

  N/A

• Signage posted if floors are wet?

  Yes

  No

  N/A

Furniture & Office Equipment

• In good mechanical condition?

  Yes

  No

  N/A

• Properly assembled and adjusted?

  Yes

  No

  N/A

• Items secured from tipping?

  Yes

  No

  N/A

• Free from sharp edges and corners?

  Yes

  No

  N/A

• Employees instructed on safe/proper use?

  Yes

  No

  N/A

Bookcases, Shelves & Cabinets

• Secured from tipping?

  Yes

  No

  N/A

• In good condition?

  Yes

  No

  N/A

• Drawers closed when not in use?

  Yes

  No

  N/A

• Material safely stacked and stored?

  Yes

  No

  N/A

• Heavier items at the bottom & lighter still the top?

  Yes

  No

  N/A

• Step stools/ ladder available if needed?

  Yes

  No

  N/A

Indoor Air Quality

• Ventilation systems regularly inspected, tested and maintained?

  Yes

  No

  N/A

• Air inlets and exhaust free of accumulation of dust and mould?

  Yes

  No

  N/A

Printer

• Is the printer turned off when not in use?

  Yes

  No

  N/A

• If no request that some is ordered.

• Are all cables in good repair, no frayed wires or cables?

  Yes

  No

  N/A

• If toner is spilled, do staff know how to clean it up (vacuuming is recommended)?

  Yes

  No

  N/A

Housekeeping

• Surface dust levels low?

  Yes

  No

  N/A

• Material neatly and safely piled?

  Yes

  No

  N/A

• The waste container is sufficient and there is no overflowing garbage?

  Yes

  No

  N/A

Training

• Employees aware of emergency procedures?

  Yes

  No

  N/A

• Employees aware of security procedures?

  Yes

  No

  N/A

• Employees provided information and instruction regarding hazards?

  Yes

  No

  N/A

• Staff training current?

  Yes

  No

  N/A

Worker Awareness

• Workers know how to report an accident or a hazard?

  Yes

  No

  N/A

• Workers know the evacuation procedure?

  Yes

  No

  N/A

• Workers know whom to contact for first aid assistance?

  Yes

  No

  N/A

• Workers know the location of fire extinguishers and how to use them?

  Yes

  No

  N/A

Fire Prevention

• Extinguishers available & accessible?

  Yes

  No

  N/A

• Extinguishers in date?

  Yes

  No

  N/A

• Extinguisher type is appropriate for the Probable type of fire

  Yes

  No

  N/A

• Fire exits clear?

  Yes

  No

  N/A

• Staff are signing the register - in & out?

  Yes

  No

  N/A

• Emergency numbers displayed on Fire Evacuation signage?

  Yes

  No

  N/A

• Fire doors closed?

  Yes

  No

  N/A

• Fire doors can we opened easily?

  Yes

  No

  N/A

• Fire exits lit?

  Yes

  No

  N/A

• Emergency lighting working?

  Yes

  No

  N/A

• Fire Panel showing all in working order?

  Yes

  No

  N/A

• If in Kendal - conduct a fire alarm and fire panel check. All in working order?

  Yes

  No

  N/A

• In Birmingham - go down the rear fire exit and check lighting and fire doors open

  Yes

  No

  N/A

• In Birmingham - go down to the car park and check car park gate opens on exit.

  Yes

  No

  N/A

Electrical Safety

• Electrical Outlets not overloaded?

  Yes

  No

  N/A

• Electrical cords in good condition?

  Yes

  No

  N/A

• Grounding pins on plugs are present?

  Yes

  No

  N/A

• Access to electrical panels is clear and unobstructed?

  Yes

  No

  N/A

• Breakers in the electrical panel properly labelled and legible?

  Yes

  No

  N/A

• PAT testing stickers visible on electrical items? Are they in date?

  Yes

  No

  N/A

• Extension cords are not used as replacement of permanent wiring?

  Yes

  No

  N/A

• Electrical cords secure?

  Yes

  No

  N/A

• Faulty equipment is tagged out?

  Yes

  No

  N/A

• Electrical Faceplates secure?

  Yes

  No

  N/A

First Aid

• First aid kits available?

  Yes

  No

  N/A

• First aid kits checked monthly?

  Yes

  No

  N/A

• Certificates of First Aiders posted and current?

  Yes

  No

  N/A

• First aid book with blank logs available and in use?

  Yes

  No

  N/A

Procedures

• Workstation ergonomically correct?

  Yes

  No

  N/A

• DSE training and risk assessments available for all staff

  Yes

  No

  N/A

• Workers aware of the office Health & Safety Policy?

  Yes

  No

  N/A

• HSE poster displayed?

  Yes

  No

  N/A

• Emergency Procedures displayed?

  Yes

  No

  N/A

Ergonomics

• Chairs fully adjustable (seat and back)?

  Yes

  No

  N/A

• Monitors adjustable?

  Yes

  No

  N/A

• Shoulders relaxed and forearms parallel with keyboard?

  Yes

  No

  N/A

• Footrests available if required?

  Yes

  No

  N/A

• Document holders available if required?

  Yes

  No

  N/A

• Chairs can be set-up so that the thighs are parallel to the floor?

  Yes

  No

  N/A

Security

• Visitors have read safety rules?

  Yes

  No

  N/A

• There is a sign posted telling visitors that they must sign in?

  Yes

  No

  N/A

• Visitors have signed the log book?

  Yes

  No

  N/A

Car Park

• Is the parking lot clear of debris?

  Yes

  No

  N/A

• Are there any potholes that may result in a trip hazard?

  Yes

  No

  N/A

• Are pavements, ramps and walking surfaces in good repair?

  Yes

  No

  N/A

Completion

• Any other observations or recommendations

• Full Name and Signature of the Inspector

  Sign