Information
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Document No.
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Division/Business Unit
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Floor inspection
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Conducted on
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Inspection conducted by
Office/Work Area
Work Areas
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Staff have used the Ergonomic Checklist to set up their workstations
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Staff take appropriate stretching/exercise breaks
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Is the site clear of acoustic shriek incidents over the previous month?
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PCs are centrally located on desks
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Enter location
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Cabinet tops are free from excess or heavy materials
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Enter location
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Cabinets are balanced to ensure no risk of tipping
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Frequent access documents are stored close by
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Enter location
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Enter location
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Filing cabinets and desk drawers are closed when not in use
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Enter location
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Floors are clear of boxes and other stored items
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Enter location
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There is enough filing and general storage space
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Enter location
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Doors open freely
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Enter location
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Large window/glass doors have adequate visual alerts
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Enter location
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Passages and walkways clear
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Enter location
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Cords are secured and out of the way (i.e. behind desks; floors; walkways)
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Enter location
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Carpets, ceilings and floor coverings in sound condition
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Enter location
Lighting
Lighting
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Are lighting levels adequate to task?
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Enter location (e.g. work station number)
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Is the glare on computer screens being controlled
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Enter locatio (e.g. workstation numb
Electrical
Electrical
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Are electrical appliances and cords secured and outlets not overloaded
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Enter location (e.g. workstation number)
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Have all frayed or damaged cords been removed from the workplace
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Enter location (e.g. workstation number)
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Are electrical switches and plugs in good condition?
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Enter location (e.g. workstation number)
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Has all electrical equipment been inspected and tested as outlined in RAC's Electrical Equipment Safety Procedure
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Enter location (e.g. workstation number)
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Are cords stored correctly – not tightly coiled?
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Enter location (e.g. workstation number)
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Hazardous Materials
Hazardous Materials
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Hazardous materials are stored correctly (cleaning products, toner, chemicals, etc) (where applicable)
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Enter location (e.g. workstation number)
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Hazardous materials container labelled correctly
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Enter location (e.g. workstation number)
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Are Material Safety Data Sheets (MSDS) available and up to date for all hazardous materials (where applicable)
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Enter location (e.g. workstation)
Emergency and fire procedures
Emergency and fire procedures
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Emergency exits are clearly labelled
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Enter Location (e.g. workstation number)
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Office emergency procedures readily available and displayed
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Enter location (e.g. workstation number)
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Employees aware of bomb-threat procedures
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Enter location (e.g. workstation number)
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Employees aware of the name and location of the fire wardens
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Enter location (e.g. workstation location)
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Fire fighting equipment visible and easily accessible
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Enter location (e.g. workstation)
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Smoke detectors clear of obstructions
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Enter location (e.g.workstation)
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Sprinkler heads clear of obstructions
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Enter location (e.g. workstation number)
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Emergency Notice Boards are up to date
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Enter location (e.g. workstation number)
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Duress buttons have been tested and operational (where fitted)
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Enter location (e.g. workstation number)
Storage and Compactus
Storage Areas and Compactus
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Heavy articles stored between shoulder and knee height
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Enter location (e.g. workstation number)
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Floors are clear of boxes and other stored items
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Enter location (e.g. workstation number)
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There is enough filing and general storage space
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Enter location (e.g. workstation number)
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Compactus units move with little effort required
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Enter location (e.g. workstation number)
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Compactors units do not move under their own weight
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Enter location (e.g. workstation number)
First aid
First aid kits
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First aid kits checked and updated <br>(Kits should be serviced by St Johns every 6 months. Check the service record sticker inside lid. First aid register is no longer used as incidents are reported online)<br>
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Enter location (e.g. workstation number)
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Employees aware of the name and location of the first aider
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Enter location (e.g. workstation number)
Shared facilities
Shared facilities
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Toilet area clean
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Enter location (e.g. workstation number)
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Kitchen area/tea and coffee making facilities clean
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Enter location (e.g. workstation number)
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Cooking equipment is clean
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Enter location (e.g. workstation number)
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Dirty dishes or leftover food have not been left out
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Enter location (e.g. workstation number)
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Floor surfaces are free of spills
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Enter location (e.g. workstation number)
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Sharp objects stored in safe places
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Enter location (e.g. workstation number
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Chairs and tables in meeting rooms are in good condition
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Enter location (e.g. workstation number)
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No cords lying across floors/walkway creating tripping hazards
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Enter location (e.g. workstation number)
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Carpets and floor coverings in sound condition (no trip hazards)
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Enter location (e.g. workstation number)
Equipment rooms
Equipment room
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Trolleys available for the transport of heavy materials
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Enter location (e.g. workstation number)
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Floors are clear of boxes and other stored items
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Enter location (e.g. workstation number)
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Heavy articles stored between shoulder and knee height
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Enter location (e.g. workstation number)
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Guillotine and shredders operated and used correctly and guarded
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Enter location (e.g. workstation number)
Sustainable environment
Sustainable environment
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Natural lighting is utilised where possible (e.g. blinds are open where staff impact is not applicable)
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Enter location (e.g. workstation number)
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Efficient light bulbs have been installed, ie. fluorescent (where applicable)
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Enter location (e.g. workstation number)
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Lights switched off in meeting/store/utility rooms when not in use (if able)
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Enter location (e.g. workstation number)
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Signage visible to encourage positive environmental behaviours and efficiency, eg. turn off appliances / lights / computers / recycling
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enter location (e.g. workstation number)
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Are work areas maintained at a comfortable temperature / provide adequate ventilation? If not, have staff reported to Facilities? [ask staff]
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enter location (e.g. workstation number)
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Recycling bins are available and utilised by staff at workstation and in kitchen areas [ask staff]
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Enter location (e.g. workstation number)
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Do staff shut down / turn off monitor screens each evening? [ask staff]
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Enter location (e.g. workstation number)
