Workplace Inspection Checklist for Zenith Search Offices

• Office

  Select

• Conducted on

  Date

• Zenith Search Representative

• Location
  Address

Prevention of Slips, Trips, and Falls

• Are cables and cords free from foot traffic areas and not posing a trip hazard?

  Yes

  No

  N/A

• Is the front reception area free from slip and trip hazards (e.g., boxes, bins, cords)?

  Yes

  No

  N/A

• Are kitchen floors free from slip and trip hazards (e.g., spills, boxes, bins)?

  Yes

  No

  N/A

• Is kitchen cleanliness or hygiene signage on display?

  Yes

  No

  N/A

• Are entrances, doorways, and exits all clear and free from slip and trip hazards?

  Yes

  No

  N/A

• Are hallways, paths, and floor space free from slip and trip hazards (e.g., no stored boxes, cords, low-lying furniture)?

  Yes

  No

  N/A

• Are bathrooms free from slip and trip hazards (e.g., spills, rubbish)?

  Yes

  No

  N/A

• Is bathroom cleanliness or hygiene signage on display?

  Yes

  No

  N/A

• Are slip hazard signage, a broom, dustpan, and cut-proof gloves available?

  Yes

  No

  N/A

• Are staff members aware of the location of slip hazard signage, a broom, dustpan, and cut-proof gloves? (Record their answer)

  Yes

  No

  N/A

• Are carpets and mats free from any loose or fraying edges that could be a trip hazard?

  Yes

  No

  N/A

Stairs

• Is the railing fitted and adequate with 'hold handrail' or '3 points of contact' and similar signage on display?

  Yes

  No

  N/A

• Do stairs have 'toe-boards' with no visible gaps when standing at the bottom looking at the stairs?

  Yes

  No

  N/A

• Do stairs have a non-slip surface or grip that is in good repair?

  Yes

  No

  N/A

• Are stairs free from projecting fittings, nails, or other potential hazards?

  Yes

  No

  N/A

• Is the lighting adequate in the stairwells?

  Yes

  No

  N/A

Communications Room

• Are cables and cords within the Communications Room free from foot traffic areas and not posing a trip hazard?

  Yes

  No

  N/A

• Is the Communications Room free of flammable materials (e.g., boxes, paper)?

  Yes

  No

  N/A

• Is the Communications Room a secure area and not accessible to non-authorized personnel?

  Yes

  No

  N/A

• Is there a CO2 fire extinguisher located outside the room entrance?

  Yes

  No

  N/A

Emergency Procedures and First Aid

• Is emergency information on display, including pictures of Fire Wardens, First Aid Officers, site emergency evacuation plan, and floor maps?

  Yes

  No

  N/A

• Are the bomb threat procedure flyers located under all phones that receive external calls in the office?

  Yes

  No

  N/A

• Are there adequate first aiders and wardens trained to cover the branch's operating hours?

  Yes

  No

  N/A

• Have fire wardens received training within the past 2 years?

  Yes

  No

  N/A

• Has a fire drill been conducted within the last 12 months and the drill report saved to the shared drive as evidence?

  Yes

  No

  N/A

• Do first aiders hold current training certificates (must be renewed every 3 years for first aid and 12 months for CPR) and are certificates uploaded to SharePoint?

  Yes

  No

  N/A

• Are exits clearly marked and exit signs illuminated?

  Yes

  No

  N/A

• Have fire extinguishers, reels, and fire blankets been tested and tagged within the last 6 months?

  Yes

  No

  N/A

• Are fire extinguishers all attached to walls?

  Yes

  No

  N/A

• Are first aid kits appropriately stocked with in-date items (e.g., band-aids, rubber gloves, eye wash, bandages, scissors)?

  Yes

  No

  N/A

Electricity

• Are power points free from overloading (e.g., no piggy-backing of double adapters, power boards, extension cords)?

  Yes

  No

  N/A

• Are electrical cords and equipment free from fraying, damage, visible wear, and tear?

  Yes

  No

  N/A

• Are electrical cords and equipment free from wet areas and heat sources?

  Yes

  No

  N/A

• Are Residual Current Devices or safety switches fitted to electrical meters/switchboards (e.g., will power be cut if a circuit is overloaded)?

  Yes

  No

  N/A

• Are power outlets securely fitted to a solid surface and not floating out of walls/workstations?

  Yes

  No

  N/A

• Has electrical testing and tagging been completed?

  Yes

  No

  N/A

Security

• Has the reception desk been fitted with a duress alarm or bell?

  Yes

  No

  N/A

• Are staff members aware of the name of the security company and the password in case the duress alarm is activated? (Ask one employee and record their response)

  Yes

  No

  N/A

• Have identified staff members (e.g., Receptionists & Consultants) completed Aggressive Behavior Training? (Ask one employee and record the response)

  Yes

  No

  N/A

• Are employees aware of what to do if a threatening or suspiciously acting individual enters the office? (Ask one employee and record their response)

  Yes

  No

  N/A

• Is there a physical barrier (e.g., door) between employees and members of the public who can enter the premises, and is the barrier kept locked?

  Yes

  No

  N/A

• Are all 'staff only' areas of the office restricted to swipe card/fob access only?

  Yes

  No

  N/A

• Are staff working in isolated areas of the office aware of what to do in case of an emergency, first aid requirement, or threatening individual? (Ask one employee and record their answer)

  Yes

  No

  N/A

Hazardous Substances

• Is a Hazardous Substances Register in place and easily accessible? (No flammable substances are to be stored onsite)

  Yes

  No

  N/A

• Are Safety Data Sheets (SDS) available for all hazardous substances?

  Yes

  No

  N/A

Other Office Hazards

• Are filing cabinets, shelves, and storage racks secure and free from the risk of falling or moving?

  Yes

  No

  N/A

• Are items in storerooms, cupboards, and shelves stored at a height between the knees and shoulders?

  Yes

  No

  N/A

• Are all lights working in the office at the time of inspection?

  Yes

  No

  N/A

• Are office areas well ventilated?

  Yes

  No

  N/A

• Is safety signage displayed and adequate?

  Yes

  No

  N/A

• Are photocopiers and printers located at least 1-1.5 meters away from workstations and air conditioning sensors?

  Yes

  No

  N/A

• Are paper-cutting guillotines adequately guarded?

  Yes

  No

  N/A

• Are office areas free from superseded, faulty, or broken equipment (including storerooms and old peripherals)?

  Yes

  No

  N/A

• Is the office free from industrial cleaning or other chemicals (other than standard cleaning equipment such as Spray & Wipe, Windex, etc.)?

  Yes

  No

  N/A

• Are items stored at a height no higher than can be reached by a person on a two-step ladder?

  Yes

  No

  N/A

• Is a two-step ladder or stool available in the office with the 'Australian Standard' label? (All other ladders are to be removed)

  Yes

  No

  N/A