pladis Central Audit 2022

• Site conducted

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• Conducted on

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• Prepared by

• Location
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Context

• Has the site determined external and internal issues that are relevant to its purpose and that affect its ability to achieve the intended outcomes of its HSE Management systemAudit

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• Can the site show it has evaluated the relevant needs and expectations of interested parties

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H&S and Environmental Policy Documents

• Policy statement is signed by the GM/MD in the last 3 years & is displayed

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• The UK&I policies displayed are the current version

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• Are any additional policies included specific to the site

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Hazard Reporting

• Nonroutine & out of hours tasks are spot checked to ensure safe working

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• A hazard spotting program is operational involving various levels of management & shop floor

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Risk Assessment

• General Work Activity Risk Assessments are carried out to cover all processes (all departments)

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• Have been reviewed in the last 3 years (or last change or following an incident)

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• Actions are closed out or escalated to the Manufacturing Manager or GM

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• Assessment are suitable & sufficient for the level of risk

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• Risk assessors are trained & competent

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• DSE self assessments have been completed where required & actions closed off

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Aspects and Impacts

• The site has established procedures for identifying and accessing environmental aspects and impacts

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• The site has established a criteria for assessing impacts not all should be signficant/insignificant and will vary according to site

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• An assessment of impacts has been made and where apropriate actions plans put in place to address those impacts which are significant

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Accommodation for Vulnerable Individuals

• Specific assessment completed for employees with any disability. Actions closed off

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• Pregnant & nursing mothers assessments. Actions closed off

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• Specific assessment completed for employees under 18. Actions closed off

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• Specific assessment completed for work experience & insurance notified. Signed by school &/or parents

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Management of change / Change control

• A change control procedure is available & trained out to relevant parties

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• Managers trained to instigate change control, as required & complete documentation

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• Change control is managed & actioned before the change takes place

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Legal

• Legal Requirements and Information: The site has established procedures for identifying and accessing legal and other HS&E requirements. All appropriate legislation for this site has been identified

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• An assessment of compliance has been made and where apropriate actions plans put in place to address shortfalls

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Management Plan

• Site have an up to date action plan, which includes action as a result of reviews (Mgt & KPIs)

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• Action plan & strategy is agreed with the exec team & GM

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• Targets are set for KPI improvement. Improvements projects & campaigns are linked to KPIs

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• Targets have been set to reduce accidents

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• Targets have been set to reduce negative environmental impacts

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Roles and Responsibilities

• Job descriptions available & up to date for managers, advisors, engineering & hygiene managers. Accountabilities identify HSE requirements

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• Responsible Persons and Deputies Responsibilities are available, signed and accepted by individuals

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Competence / Health, Safety and Environmental Management Team

• H&S representatives have IOSH Managing Safely

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• SQSE Manager or HSE advisor / manager has NEBOSH Certificate

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• SQSE Manager or HSE advisor / manager has IEMA Certificate

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• Best Practice - SQSE Manager and/or HSE advisor / manager has NEBOSH Diploma (or equivalent) or higher qualification

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• Best Practice - SQSE Manager and/or HSE advisor / manager has NEBOSH Environmental management Diploma(or equivalent) or higher qualification

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• Best Practice - Other managers trained to NEBOSH Certificate (Must include manufacturing managers, warehouse, engineering & hygiene managers)

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• Best Practice - Other managers trained to IEMA Certificate (Must include manufacturing managers, warehouse, engineering & hygiene managers)

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• Best Practice - Other managers (e.g. ATM) trained to IOSH Managing Safety

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Health Safety and Environmental Committee Training

• Committee members are trained in their responsibilities

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• Best Practice - Committee members are trained to IOSH working safely or similar

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• Best Practice - Committee members are trained in risk assessments & help / assist in completion

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• Best Practice - Committee members are trained in change control & help / assist in completion

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• Best Practice - Committee members are trained in accident investigation & help / assist in completion

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• Best Practice - Committee members are trained in hazard spotting / auditing & help / assist in completion

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• Best Practice - Committee members are trained in safety projects & help / assist in completion

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Safe Systems of Work and Training

• DSOP have a multiple function sign off including SQSE/HSE advisor/manager

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• DSOP are linked to risk assessment (General Work Activity Risk Assessment ref number, hazards & controls)

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• DSOP are implemented after consultation with employees (already doing or will be doing task)

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• DSOP are a combination of pictures & words to aid understanding

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• Managers / Supervisors are trained to same level, so standards are known & enforced

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• Managers check DSOP`s are routinely followed & enforce the standard (don't turn a blind eye)

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• Training is followed by competency testing written & physical demonstration

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• Buddies or mentors are allocated to new staff or those completing a new task/job

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• Buddies & mentors are suitably trained and competent

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• New starters including Agency personnel are tested for their level of English ESOL level 1 minimum

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• All staff receive an induction which includes STAR behavioural Safety techniques

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• Agency staff have the same HSE induction as full time employees (audited if delivered by the agency)

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• Managers attend an additional induction. Covers responsibilities under HSE management systems

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• All staff are trained in good Manual Handling techniques

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• Job specific training is provided i.e. machine op, engineers, hygiene

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• Training records are maintained. All departments records stored in one place & certificates

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• Training matrix is kept up to date

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• First line managers have easy/quick access to training records for their own team

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• A training requirements matrix is available What training does each job role require?

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• All employees are trained for the tasks being carried out

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Communication / H&S Committee

• Minutes are published from each meeting & displayed on the notice board

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• Actions plans are published, completion managed & longer term actions escalated to GM

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• GM or appointed senior manager chairs the committee meeting

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• Meetings are held 4 times per year as a minimum (advised monthly) based on operational risk

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• Attendance at the meeting is above 70% of invitees

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• Committee Representatives are made up with managers & shop floor employees

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• Best Practice - Committee members feedback to their teams through briefings / toolbox talks / shift handover

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HSE Management

• Meeting minutes are available to show effective communication of key points including Accident and incident actions, risk assessment & actions, HSE enforcement actions, Audit action progress, Progress on Group Focus topics (Legionella, W@Height, Workplace Transport, contractor control) & any other H&S concerns

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• Group learning's are promptly communicated at site level

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• A register of shared learning is available, listing what action has been taken

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Document Control

• Document & Data Control: A procedure for controlling all critical health, safety, environmental and secirity documents, including external documents has been established and is implemented

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Asbestos

• Asbestos survey conducted unless built after 2002

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• A trained Responsible Person is in place where asbestos is present on site

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• Asbestos mangement plan reviewed regularly by Responsible Person

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• Signage (correct format) present warning of asbestos

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• Management system in place to control damage, inspections & ongoing maintenance

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• Awareness information/training for engineers and long term contractor support teams

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• Suitable risk assessment & controls used if asbestos is worked on, repaired or removed

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Lone working

• Suitable and sufficient risk assessments have been completed for ‘Lone Working’, with appropriate control measures identified, implemented and managed as appropriate

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Confined Spaces

• Suitable and sufficient ‘Confined Space’ risk assessments have been completed, with appropriate control measures identified, implemented and managed as appropriate

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• A list of confined spaces is available and all entry points are signed accordingly

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• Suitable rescue plans, equipment & trained users are available

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• Entry into a confined space is subject to a permit to work & permits to work are completed in full

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• Anyone entering a confined space is trained, competent & authorised

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Slips and Trips

• Slips Map available

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• Actions taken where slip map identifies the need

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• Best Practice Specification for flooring materials includes documented coefficient of friction or surface roughness values

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• Best Practice Coefficient of friction / Kenny readings available & exceed HSE recommendations (process areas)

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Cuts

• Use of anticut gloves for all knife operations (includes machine knife cleaning/changing operations)

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• Use of safety knives where possible

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• Cuts are reported as accidents and trends reviewed to reduce the risk

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Manual Handling

• Manual Handling assessments are carried out using the HSE 'MAC Tool' or similar

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• WRULDs assessments are carried out using HSE 'ART Tool' or similar

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• Job rotation is carried out where required

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• Best Practice Job rotation is formally recorded

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• Best Practice Loads below 25Kg with high repetition or high / low reach use mechanical handling devices

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COSHH

• COSHH assessments have been completed for all substances (inc. food & welding)

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• Appropriate storage is provided for bulk & factory dosing (locked & bunded as required). Bunds are protected from rain water & bund content is tested before emptying

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• Chemical usage is planned to prevent incompatible chemicals being used together

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• Suitable PPE is documented and provided for hygiene & other operatives

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• Chemical handlers have been trained (Engineers, hygiene ops, FLT drivers etc.)

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• Actions from assessments are being carried out

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• Assessments are reviewed within defined timescales High Hazard annually, medium 2 yearly , low risk every 3 years

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• Emergency showers are provided & tested, where required. Tests recorded

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• Users of respirators (inc dust masks) have been face fit tested & trained

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Legionella

• Legionella assessment is carried out every 2 years & risk controlled to L8 guidance

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• Confirmation from the Local Authority regarding notification of Cooling tower or evaporative condenser

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• The risk assessment must be site specific, identify the equipment, identify potential for exposure to legionella & specific control measures to prevent or control the risks

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• The schematic drawings must be site specific & clearly identify (including labelling), the main components ie pumps, fans, chemical dosing points, water make up source, water & temperature sample points etc. It should be an aid to the risk controls & anyone doing monitoring activities or maintenance

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• The risk assessment, schematic, written scheme of maintenance & SSOW documents should be linked with points of risk, common labelling, part descriptions & names photographs will aid identification

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• Nominated Responsible person for Legionella. Responsibilities & acceptance in writing

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• The responsible person is trained & competent. This includes understanding L8 & also the on site systems. Refresher training every 3 years

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• Anyone with responsibilities should be trained & competent for the task i.e. those taking water samples, dip slides, chemical usage monitoring, other inspection or maintenance activities. This includes an awareness of Legionella. Refresher training every 3 years

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• Maintenance & monitoring activities should be supported by written systems (SSOW).This includes start up & shut down procedures

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• During maintenance or monitoring any results which fall outside of the normal operating parameters must be investigated & corrected or escalated

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• Cooling towers, evaporative condensers & water tanks are regularly cleaned & maintained by external contractor or as part of the internal PPM system (Cleaning frequency initially determined by risk assessment & then modified if required test/examinationchemical use)

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• External service providers are vetted before engaging for Legionella testing / assessment using contractor control, the LCA code of conduct, accreditations & references. Agreed responsibilities & lines of communication should be in writing

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• Water test samples are taken at intervals recommended by the reponsible person & external service provider. All positive Legionella results have immediate corrective action & retest to confirm effectiveness

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• Actions & recommendations from water testing &/or risk assessment should be prioritised & included in the action plan

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• A full record of all risk assessments, changes to the system, monitoring & maintenance, service visits & results must be kept in the log book. The records must be formatted to clearly show any trends. Records must be maintained for minimum of 5 years

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• An update must be conducted with the service engineer & a competent person following each service visit. Any trends, outstanding actions, concerns should be highlighted & recorded

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• A formal logbook review should be conducted at least annually between the site responsible person & a senior member of the water treatment company (not the service engineer). This should check the effectiveness of the controls & those carrying out the work. Reviews should be recorded

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• Bulk water storage tanks are inspected for structural integrity (annual pladis visual inspection & 5 yearly external contractor inspection)

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Work at Heights

• A register is in place for all access equipment & inspections can be demonstrated

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• All equipment is identified & secured to prevent unauthorised use

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• Best Practice Preuse inspection program exists for all work at height equipment

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• Best Practice Specific Work At heights assessments have been completed

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Noise

• Noise assessments have been completed & in date (personal dose where needed)

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• Signage is in place where required 1st & 2nd action levels

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• Hearing protection is readily available & suitable for noise levels (a choice of two types)

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• Attempts have been made to reduce noise at source before issuing PPE

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• Training provided for 2nd action level areas (NIHL risk, PPE fitting & Maintenance)

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• Information provided for 1st action level areas

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• Audio testing is completed in year 1 of employment

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• Best practice Audio testing completed routinely every three years if no issues found

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• Hearing protection compliance is observed on the shop floor

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Workplace Transport

• Workplace Transport (WPT) Risk assessment completed for internal & external areas

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• WPT users carry an authorisation card/key fob detailing what WPT equipment is covered

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• WPT equipment is suitable for the task, including compliant for use on the road where required

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• Blue spot lights fitted to the rear of all forklifts, including short term hire FLTs

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• Licence endorsement / disciplinary system is in place

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• Operators, including pedestrian operated electric pallet truck (POEP) operator receive suitable training (eg. FLT RTITB), including refresher & area familiarisation training

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• Keys are controlled or alternative electronic system used

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• Preuse inspections are completed & include an escalation procedure for faults

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• Loading dock drivers keys are controlled & dropped trailers parked in clearly designated areas. Trailer park brake is applied (verify sample)

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• Best Practice Loading dock SALVO or suitable key security systems used (i.e. Traka or similar)

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Racking

• Racking SWL signs are in place

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• Racking loads are within the SWL, on suitable pallets, stable loads, fall protection mesh where required

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• Weekly inspections (internal) & annual SEMA inspection is carried out

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• Procedure exists for isolating faulty racking, correcting & reporting faults, loading/unloading

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Dust and Explosive Atmospheres

• Dust assessments in place & corrective action completed

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• Dust levels are kept as low as is reasonably practical Below any Workplace Exposure Limits

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• Dust is contained, LEV provided or suitable respirators provided

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• Fit testing completed for respirator/facemask users

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• LEV is tested for effective operation (flow rate is known & measured as per statutory deadlines)

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• Good dust handling techniques are trained & used

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• Explosive atmosphere areas have been established & signed accordingly. BS 60079 convention applies 3 dimensional schematics Note two dimensional zoning diagrams showing only plan views are insufficient)

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• Compliance to zoning criteria is observed, electronic devices must be intrinsically safe or suitably rated (e.g. Mobile phones)

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• ATEX rated electrical equipment is used (Vacuums etc)

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• Suitable earth bonding is provided where static electrical charge can build up (e.g. silo delivery, ductwork connections)

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• Assessment has been made for explosive atmospheres (flour / sugar/ flavourings). Actions have been completed & are being maintained (i.e. blast panels, under/over pressure valves on silos,)

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CDM

• All applicable work is notified to the HSE

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• Site understand CDM & have competent project managers (& have appointed Principal Designers / Contractors where required)

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• All projects follow the requirement of the Project management flowchart

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• Preconstruction information is provided

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• A site safety file is in place before work begins

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• A full H&S (CDM) file is available after the project is completed

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• A Principal Designer & Contractor is appointed in writing >1 contractor. External appointment on larger projects (See project guidance flowchart)

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• Appointed Project Manager, external principal contractor and designer are competent ie: pladis Project Manager must be NEBOSH Construction/Certificate trained and experienced or other H&S qualification with certified CDM course(s) and experience

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• Client can demonstrate communication & cooperation with other parties involved

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Machinery and Equipment

• All dangerous moving parts are protected by guarding or other means Note uncontrolled access to dangerous parts constitues a Major None conformance

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• General awareness training for Machine Mechanical Hazards must given to Hygiene, Engineering & Machine Operators with an annual refresher. Hygiene & machine operators must also recieve general awareness training electricity for nonelectricains, including faults. As a minimum the Managers must talk through the relevant Toolbox Talks

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• PUWER assessments are reviewed every 3 years to ensure machine guarding standards are maintained

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• PDI assessors are trained using the RP training requirements for PUWER assessment & machine guarding. Refresher training has been added to the training schedule

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• Predelivery inspection (PDI) is carried out using PUWER assessment

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• Daily Preuse inspections are carried out on all machines, equipment & lines with Management sign off. Equipment must not start until serious defects are repaired / made safe. Checks must include fixed guards, electrical damage, testing of Emergency stop buttons & Interlocked guards

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• Maintenance records are available and are up to date with PM`s completed to shcedule

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Lock off and Isolation

• Lock off & Isolation procedure exists & is trained out

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• Toolbox talks for isolation & lock off must be given to Hygiene, Engineering & Machine Operators with an annual refresher. As a minimum the Managers must talk through the pladis Toolbox Talk

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• Procedure covers contractors engineering, hygiene & high risk operations tasks

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• Suitable lock off equipment is available to cover all energy sources & isolation devices

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• DSOP for each machine / process is clear when isolation & lock off should be used

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• Only one key is available for each lock or , a hand over & forced removal system is in place

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Occupational Health

• Lung function testing for flour handlers

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• General health check & eye sight tests for Workplace Transport users

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• Eye sight tests for DSE users

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• Night shift worker questionnaires completed annually

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• Test for hand arm vibration, if applicable

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• General health questionnaire for new starters vetted by Occupational health

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• Hearing & lung function tests are carried out at the start of employment (for High noise or flour exposure workers only)

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• Accident follow up interviews are undertaken by an occupational health professional

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Permit to Work

• No contractor starts work without obtaining a permit to work (includes nonengineering)

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• The permit to work is completed in full (sign on/off, appropriate hazards & controls included) PTW issuer and receiver cannot be the same persons

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• electronic system in use and PTW `s cross referenced correctly or 6 book system used which meets the same standard

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• Issuers are trained and authorised in permit to work Training must be suitable for the permit raised

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• Authorisation levels must be recorded (listed) for issuing each type of permit to work

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• Contractors should be periodically supervised & work checked before signing off the permit

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• A PTW is used for pladis employees completing high risk tasks, if no approved SSOW exists, but a risk assessment must still be completed

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• A Hot Work permit is raised for pladis employees doing hot working in any area (except welding in the dedicated welding bay)

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Contractor Control

• All contractors are SafeContractor approved unless from overseas and sign off has been sought from central HSES functional lead

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• A contractor vetting process approves contractors before they are engaged. (Negative answers / poor accident stats should be challenged regarding corrective action)

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• Induction must be both the group induction plus site specific information. Competency tests must be completed & retained. Annual refresher of the induction (retest & reinduct if test failed)

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• Contractor information (Approval, insurance, induction records) available to anyone authorised to engage a contractor

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• Anyone approving contractors is trained & authorised. All employees authorised to engage approved contractors are trained in contractor control

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• Information is checked before issuing a PTW (Insurance schedule, statutory training / inspection records /licences are valid)

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• Method statements & risk assessments are reviewed with the contractor before issuing the permit to work both documents must be site / task specific. The contractor should sign the method statement before starting work

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• Audits must be carried out on both the contractor control management system & against the contractor carrying out the task. A minimum of 1:20 contractors must be audited for the general permit. 1:5 contractor must be audited if a high risk permit is raised (other than general). Audit results & corrective action must be recorded

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Electrical

• Emergency lights Flick tested monthly & annual 30 minute discharge (except stand alone offices3 hour test) . Record faults & repairs

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• Transformer servicing Completed every 5 years & actions closed off

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• Nominated Electrical Responsible Person is in place. Responsibilities & acceptance in writing

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• Fixed wiring testing for electrical system (100% over 3 years). Record evidence that actions have been carried out (Code 1 immediate action taken, code 2 within 1 month, further investigations within 3 months, code 3 within 6 months)

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• Machine panel inspections carried out annually & evidence available for actions carried out. Panels should be labelled RED/AMBER/GREEN. Red Panels should have been phase out / repaired

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• PAT Completed according to use / annually. All appliances checked, retain evidence of failed item repair / disposal – Site have risk assessed the frequency of test

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• HV / LV switch gear is maintained periodically

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• Installations & Minor Works documents available (testing & certificates)

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• Thermographic survey completed annually on high risk equipment, lighting & distribution system. Record faults & repairs

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• Electrical checklist Used for inspection & to maintain electrical standards

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• RCD Testing Program. Requires quarterly test to be recorded, with any faults / replacements documented

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• Levels of Authorisation are available (list) & competency can be demonstrated (by test / qualifications)

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• Test equipment is GS38 compliant CAT III. Voltage indicators rather than multimeter. Any multimeter or Mega must be calibrated annually (If used for fixed wiring, major & minor installation testing). Proving dead test units must be available & maintained

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• True Live Working is prohibited (live removal/connection of conductors / parts). Live working (testing) is carried out only when justified

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• Live Testing is only carried out on IP2x protected conductors. Non IP2x panels are clearly identified & are being phased out through an electrical panel upgrade program

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Statutory Inspections

• LOLER 12 monthly (6 monthly if lifting people) including electric pallet trucks

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• LEV 14 monthly

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• Pressure Systems As per written scheme & before 1st use (Comp air, fridge plant, steam)

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• Actions completed in a timely manner & evidence retained. Serious Defects Immediately, before next use or within the timescale given, Minor defects – within 1 month, Observations – within 3 months

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• NOTE If inspection is delayed notification to HSE is permissible, if approved by Allianz inspector

PPE

• PPE available at point of use

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• DSOP`s identify what PPE should be used & when it should be used

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• Best Practice PPE risk assessment completed to select the correct types of PPE

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Gas Safety

• Suitable systems exist to ensure the safe operation, inspection and maintenance of gas fired plant /thermal oil plant/ammonia refrigeration plant (includes ovens)

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• Pipe work must be assessed & inspected periodically for damage / leaks

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• The schematic drawings must be site specific & clearly identify (with labelling) the main components

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• Written scheme of Maintenance In place & kept up to date, including the initial safety inspection

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• Those working on industrial gas burners must prove competence prior to first working on the specific equipment & those working on domestic gas systems must be gas safe registered

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• Responsible person is in place, trained & competent. Users are trained & competent Note Duty holder may be regionally based and not site specific

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Production Gas Installations (Bulk Oxygen, Nitrogen, Carbon Dioxide)

• Tanks are protected from vehicle impact Minimum 1m away from the installation

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• Pipe work must be assessed & inspected periodically for damage / leaks

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• Risk assessments in place covering PUWER, COSHH, DSEAR, Tasks. The risk assessment must be site specific & highlight the control measures to prevent or control the risks

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• The schematic drawings must be site specific & clearly identify (with labelling) the main components

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• Written scheme of Maintenance In place & kept up to date, including the initial safety inspection

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• Contractors refilling tanks are on the approved contractors list & site hold RAMs & Insurance

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• Where installations contain potentially explosive gases have minimum distances been maintained to ensure safety

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Ionising Radiation (X Ray)

• HSE have been notified of the xray installation

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• A radiation supervisor is available on site to ensure controls are maintained

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• The radiation supervisor is trained

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• Leak testing is carried out daily & a procedure is trained out to manage any leaks

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• No maintenance work is carried out which may expose employees to higher doses

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• Operators & engineers have received awareness training regarding effects of radiation

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Non ionising radiation (Artificial Optical Radiation)

• AOR has been considered as part of the General Work Activity Risk Assessment (GWARA)

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• Sources or AOR have been identified, training & information provided

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• Suitable controls are in place to prevent exposure

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• Where Cat 3 or higher lasers are used a Responsible person is in place, trained & competent. Users are trained & competent

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Waste Management

• Does the site have a waste manegment procedure in place

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• Does the site have a waste minimisation programme in place

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• Does the site regularly review its waste management performance to identify areas of potential improvement

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• Have persons signing waste transfer notes (not applicable for season ticket waste streams) had the relevant training to understand the legal obligations (EWC)

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Emergency preparedness and response / Fire

• Fire risk assessment has been completed in the last 12 months & actions closed out

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• Fire alarm maintenance contract is in place & checks recorded

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• Fire alarm testing is carried out weekly with at least 1 full test drill annually across each shift. Testing recorded

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• Fire Marshals & Wardens are trained for role & fire extinguisher use

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• Fire Marshal & Warden photos are displayed. They are identifiable in an emergency

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• Fire Marshals & Wardens are selected by ability & competent to carry out responsibilities

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• A fire procedure exists & is trained out to all staff

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• An all clear procedure exits to confirm there is no fire & return staff to work

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• All fire exits & fire doors are checked monthly & maintained. Checks are recorded

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• Fire extinguishers/blankets/hoses are suitable for the fire risk, correctly located & tested

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• Combustibles are not stored near escape routes or perimeter fences prevent arson

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• Site is secure to prevent trespassers prevent arson

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• A site map is included in the fire logbook showing key areas, fire exit routes, & main hazards (chemical & gas storage areas, asbestos, polystyrene panels, isolation points for services, hydrants/water sources,etc.)

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• Other emergency procedures are in place & trained out (i.e. Ammonia Evacuation)

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• Where in use Evacchair use is trained out to relvant person

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• Oven flues are inspected annually & cleaned as required. Evidence of inspections & cleaning should be made available Note Failure to provide evidence of completion within requisite timeframe constitues a Major None Conformance post 2022

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• Oven extinguisher systems maintained & employees trained

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• Oven Fire Assessment (OFAT) is understood at a local level

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• Best Practice A documnted oven improvement plan is in place to reduce oven fire risk

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• Fire signage where required. Pictogram format

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• Gas / inergen systems maintained & procedure for isolating when IS staff enter server rooms

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First Aid

• Risk Assessment First aider numbers, training frequency, equipment & supplies

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• Suitable equipment, supplies & room provided

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• Adequate number of first aiders to cover all shifts & holidays/absence (1:50 min)

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• Training provider competency is assessed

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• First Aid at Work Frequency of training (3yrs)

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• Best Practice Refresher training carried out (every 12 18 months)

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• Best Practice Practice / trial first aider scenarios run at regular intervals

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• Best Practice First aider meetings operational & formal management reviews (held 6 12 monthly)

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Spillage Control

• The site has a documented spillage control procedure

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• All spillage control equipment is checked monthly & maintained. Checks are recorded

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• Has a spillage control drill been carried out within the last twelve months where spillages have not occurred to test effectiveness of the system

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Climate Adaptation

• Has the site reviewed its flood risk potential

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• If flood risk is evident has a site flood response plan been developed

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• Where flood response plans are in place has an exercise been undertaken within the last twelve months where floods have not been recorded

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• Has the site completed a review of gases with global warming potential (GWP)

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• Has the site identfiied those GWP gases with high impact potential

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• Does the site have a documented GWP replacement programme in place

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• Does the site record any GWP losses when they occur and document corrective actions

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Performance Measurement

• The Group standard KPIs are reviewed at meetings & trigger corrective actions when targets are exceeded

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• Targets are set for KPI improvement. Improvements projects & campaigns are linked to KPIs

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• Best Practice Site has an interdepartmental /site competition to reduce incidents, identify & improve compliance

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• Additional KPIs used including, internal audit compliance, risk assessment completion, action close out etc

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• Performance Measurement & Monitoring Inspections Checklists & Surveys: Procedures are established and maintained to monitor the organisation's activities, to ensure ongoing effectiveness of controls systems and to measure H&S performance on a regular basis

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Evaluation of Compliance

• There is a procedure and objective evidence to demonstrate that the organisation/site has periodically evaluated its compliance with all known regulations

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Accident Reporting and Investigation

• Managers trained to complete investigations using the group training pack (pack should also include site specific information). Refresher training has been added to the training schedule

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• Accident investigation 'Grab Packs' are readily available. Grab pack includes; tape measure, warning tape, note pad, pens, camera)

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• Investigations collate relevant information training records, photos, RA's, Statements +/

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• Accident & Near Miss mapping is used to target high incident areas

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• Best Practice Documented procedure for first aid & investigation processes

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Record Control

• A procedure for the identification, storage, protection, retrieval, retention and disposal of records has been established, implemented and maintained

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Internal Audits

• Audits: Audit Procedures are established and maintained to monitor the organisation's activities, to ensure ongoing effectiveness of the HSE management systems and to measure HSE performance on a regular basis

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• A programme of audits is completed to cover all defined topics over a three year cycle

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Management Review

• At least annually, Senior Management review the HSE management system to ensure its continuing suitability, adequacy and effectiveness. Agenda includes: KPIs, HSE objectives Evaluation of compliance Results of audit action close outs, progress with risk assessments and actions, HSE involvement, changes in legislation or group requirements. Complaints (not customer /product related) Effectiveness of consultation and participation on site Recommendations for improvement Meeting minutes recorded and circulated to the Senior Team

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Operational Control / Ammonia

• Nominated Responsible person. The responsible person is trained & competent

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• Risk assessments in place covering PUWER, COSHH, DSEAR, Tasks. The risk assessment must be site specific & highlight the control measures to prevent or control the risks

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• The schematic drawings must be site specific & clearly identify (with labelling) the main components

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• Written scheme of maintenance is site specific, covers pressure systems / compressors evaporators / mechanical parts / pipework / controls / detection equipment, normal operating parameters, identify who will complete the work & the frequency

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• Emergency plan considers safety of employees & neighbours

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• Detection equipment is available, suitably located, serviced, calibrated & covers both explosion & personal protection

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• Anyone with responsibilities should be trained & competent for the task monitoring, inspection & maintenance activities. Employees & contractors

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• All maintenance / inspections & changes to the system must be recorded

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• Maintenance & monitoring activities should be supported by written systems (SSOW).This includes start up & shut down procedures

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• An update must be conducted with the service engineer & a competent person following each service visit. Any trends, outstanding actions, concerns should be highlighted & recorded

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• A formal review should be conducted at least annually between the site duty holder & a senior member of the service contract provider (not the service engineer). This should check the effectiveness of the controls & those carrying out the work. Reviews should be recorded

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LPG Installations

• Installations are 7.5m away from other structures unless sufficient fire protection is provided as part of the structure (includes open drains/pits)

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• No combustible materials are present within a 7.5m radius (wood,leaves,plastic,dry foliage)

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• Tanks are protected from vehicle impact Minimum 1m away from the installation

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• Pipe work buried underground must be assessed & inspected periodically for damage / leaks

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• Risk assessments in place covering PUWER, COSHH, DSEAR, Tasks. The risk assessment must be site specific & highlight the control measures to prevent or control the risks

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• The schematic drawings must be site specific & clearly identify (with labelling) the main components

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• Written scheme of Maintenance In place & kept up to date, including the initial safety inspection

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• Contractors refilling tanks are on the approved contractors list & site hold RAMs & Insurance

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• Responsible Person is in place, trained & competent. Users are trained & competent

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