Policy Audit - Section 7

• Conducted on

  Date
• Location
  Address

• Document Reference

Individual Staff Questions

• Name of Staff Member

• Do you know where to obtain a policy manual?

  Yes

  No

  N/A

• Are you aware of the OHS Policy?

  Yes

  No

  N/A

• Can you find the OHS policies in the manual?

  Yes

  No

  N/A

• Can you verbalise the position of the Electricity Meter

  Yes

  No

  N/A

• Can you verbalise the position of the Gas Bottles

  Yes

  No

  N/A

• Can you verbalise the location of at least one fire extinguisher on the building plan?

  Yes

  No

  N/A

• Can you verbalise the location of at least one fire blanket on the building plan?

  Yes

  No

  N/A

• Can you Verbalise standing fire orders?

  Yes

  No

  N/A

• Can you Point out the location of the Hazard Register?

  Yes

  No

  N/A

• Are you able to report a hazard as outlined by the Policy? (Eg - Hazard Report).

  Yes

  No

  N/A

• Do you know where to locate the Policies for Bullying and Sexual Harassment?

  Yes

  No

  N/A

• Do you know where to locate High Risk Work SWMS?

  Yes

  No

  N/A

• Have you had any grievances regarding OHS in the last two years?

  Yes

  No

  N/A

• Were they dealt with satisfactorily?

  Yes

  No

  N/A

• Do you wish to report the OHS Issue now?

  Yes

  No

• What OHS grievances would you like to report, that has not been dealt with or dealt with satisfactorily?

• Are Training Records Kept?

  Yes

  No

  N/A

• Are the Training Records up to date?

  Yes

  No

  N/A

• Have all staff attended Fire Training in the last year?

  Yes

  No

  N/A

• Have all staff attended Manual Handling in the last year?

  Yes

  No

  N/A

• Do all staff have current First Aid Certification?

  Yes

  No

  N/A

• Have all staff attended work health and safety training in the last two years?

  Yes

  No

  N/A

• Do all Staff and Board have Covid-19 Immunizations?

  Yes

  No

  N/A

• Have all clients and staff signed on to safe method statements?

  Yes

  No

  N/A

• Do you wish to add any additional comments regarding training records in this Audit report?

  Yes

  No

• Additional Comments:

• Are workers compensation insurances up to date?

  Yes

  No

  N/A

• Volunteers personal accident insurances up to date?

  Yes

  No

  N/A

• Do you wish to add any additional comments regarding Insurances in this Audit report?

  Yes

  No

• Additional Comments:

• Is there a Policies and Procedures for Vehicles?

  Yes

  No

  N/A

• Are all vehicles insured?

  Yes

  No

  N/A

• Are Records kept of staff drivers licenses?

  Yes

  No

  N/A

• Do all staff have correct and current drivers licenses?

  Yes

  No

  N/A

• Are staff vehicles clean and in good order?

  Yes

  No

  N/A

• Are all vehicles licenced?

  Yes

  No

  N/A

• Are Vehicle safety checks carried out?

  Yes

  No

  N/A

• Do you wish to add any additional comments regarding Vehicles in this Audit report?

  Yes

  No

• Additional Comments:

• Ensure incident forms are available for:

• Staff

• Recipients

• Vehicle Incidents

• Medication Incidents (Where applicable)

• Where applicable, are all the above forms available for use?

  Yes

  No

  N/A

Completed Forms

• Where applicable, check up to ten completed incident forms: (Select N/A where no forms are available to check)

• Section A Forms

  Compliant

  Non-Compliant

  N/A

• Section B Forms

  Compliant

  Non-Compliant

  N/A

• Section C Forms

  Compliant

  Non-Compliant

  N/A

• Were procedures as detailed on the form implemented correctly?

  Yes

  No

  N/A

• Were incidents reported to QSC?

  Yes

  No

  N/A

• Are Incident forms stored correctly?

  Yes

  No

  N/A

• Do you wish to add any additional comments regarding Incident Forms in this Audit report?

  Yes

  No

• Additional Comments:

Emergency Exits

• Are Emergency Exits clearly signed?

  Yes

  No

  N/A

Fire Extinguishers

• Are Fire Extinguishers present in the locations designated by the fire officer?

  Yes

  No

  N/A

• Does each Fire Extinguisher have a sign?

  Yes

  No

  N/A

• Is the sign two meters above the ground?

  Yes

  No

  N/A

• Is the Fire Extinguishers checked bi-annually and recorded?

  Yes

  No

  N/A

• Are the Fire Extinguishers tagged correctly?

  Yes

  No

  N/A

• Is the area around the Fire Extinguishers clear up to two meters?

  Yes

  No

  N/A

Fire Blankets

• Are Fire Blankets present in the locations designated by the fire officer?

  Yes

  No

  N/A

• Does each Fire Blanket have a sign?

  Yes

  No

  N/A

• Is the sign two meters above the ground?

  Yes

  No

  N/A

Evacuation Charts

• Are Evacuation Charts present throughout the building?

  Yes

  No

  N/A

• Does the Evacuation Chart clearly state evacuation procedures?

  Yes

  No

  N/A

• Des the Evacuation Chart clearly state the assembly point?

  Yes

  No

  N/A

Torches

• Select if this category is necessary at your location to audit.

  Yes

  No

• Are there torches located around the building designated for emergency use?

  Yes

  No

  N/A

• Are the locations labelled?

  Yes

  No

  N/A

• Are the torches designated a specific location?

  Yes

  No

  N/A

• Are there spare batteries available, or where applicable are the batteries charged?

  Yes

  No

  N/A

Emergency Numbers

• Is there a list of Emergency numbers near the:

• Office Phone?

  Yes

  No

  N/A

• Staff Phone?

  Yes

  No

  N/A

Practices

• Are evacuation practices carried out every four months?

  Yes

  No

  N/A

• Do practices occur on a variety of shifts and situations?

  Yes

  No

  N/A

• Are practice checklists compelted?

  Yes

  No

  N/A

• Are checklists tabled at QSC?

  Yes

  No

  N/A

Smoke Detectors

• Are batteries checked April 1st?

  Yes

  No

  N/A

• Are all smoke alarms checked every two months and reported to QSC?

  Yes

  No

  N/A

• Do you wish to add any additional comments regarding Fire and Evacuation in this Audit report?

  Yes

  No

• Additional Comments:

• Select if this category is necessary at your location to audit.

  Yes

  No

• Are the Manual Handling considerations clearly outlined in recipients files?

  Yes

  No

  N/A

• Is the Correct Manual Handling procedures outlined in the files?

  Yes

  No

  N/A

• Is there appropriate Manual Handling equipment supplied?

  Yes

  No

  N/A

• Do you wish to add any additional comments regarding Manual Handling in this Audit report?

  Yes

  No

• Additional Comments:

First Aid Box

• Is the first aid box accessible to all staff?

  Yes

  No

  N/A

• Is the First Aid box location clearly signed?

  Yes

  No

  N/A

• Is the Contents clean and orderly?

  Yes

  No

  N/A

• Is the Contents all within expiry date?

  Yes

  No

  N/A

Building

• Is the building accessible for wheelchairs?

  Yes

  No

  N/A

• Are the floors smooth?

  Yes

  No

  N/A

• Are the floor coverings safe?

  Yes

  No

  N/A

• Are the exit doors blocked?

  Yes

  No

  N/A

• Can the exits be easily opened?

  Yes

  No

  N/A

• Are the walk ways clear of obstructions?

  Yes

  No

  N/A

Electrical

• Are all electrical items are tagged?

  Yes

  No

  N/A

• Are there any temporary leads on the floor?

  Yes

  No

  N/A

• Are there any frayed or damaged leads?

  Yes

  No

  N/A

• Are all emergency lights working correctly?

  Yes

  No

  N/A

Rubbish

• Are the bins located at a suitable location?

  Yes

  No

  N/A

• Are the bins emptied regularly?

  Yes

  No

  N/A

• Are the bins over flowing?

  Yes

  No

  N/A

Kitchen

• Is the kitchen clear of clutter?

  Yes

  No

  N/A

• Is the kitchen clean and tidy?

  Yes

  No

  N/A

• Do you wish to add any additional comments regarding General in this Audit report?

  Yes

  No

• Additional Comments:

• Is there a business Continuity Plan (7.14.4.3)?

  Yes

  No

  N/A

• Audit Policy Report Section 7 - Are there any additional comments?

  Yes

  No

• Additional Comments:

• Audit Policy Report Section 7 - Are there any additional pictures?

  Yes

  No

• Additional Pictures:

  Media

• Audit Completion Date:

  Date
Audited By:

• Signiture

  Sign