Pre-start Meeting Questions

• Client

• Project Location

• Prepared by

• Meeting Location
  Address

• Date

  Date

Roles and Responsibilities

• Has direct subcontractor contact list been provided?

  Yes

  No

  N/A

• To be supplied by whom?

• Date to be supplied by?

  Date

• Has approval to start been granted by statutory regulators (i.e. planning, heritage, building control)

  Yes

  No

  N/A

• What is outstanding?

• Who is dealing with this?

• Expected dates to receive approvals by?

  Date

• Proposed start on site date?

  Date

• Proposed Handover date

  Date

• Proposed programmed duration (weeks)

• Insurance cover requirements - assumed £10,000,000 for public liability is ok?

  Yes

  No

  N/A

• What cover is required?

Site Logistics

• Any events that are happening in the area when work is proposed that could cause issues with works progressing - i.e. streets closed for deliveries/events locally closing roads

• Compound area proposed

• Is an external compound area required/available?

  Yes

  No

  N/A

• Where can this be located?

• Is tacky matting required for removing dust from feet between site and compound?

  Yes

  No

  N/A

• Any requirement to put floor protection down between compound and site

  Yes

  No

  N/A

• Are we ok to advertise with company banner on the heras fencing/hoarding?

  Yes

  No

  N/A

• Proposed working hours - 7am to 7pm - Monday to Sunday. Is this ok?

  Yes

  No

  N/A

• What hours are permitted?

• What days are permitted?

• Access requirements for site operatives? i.e. where to enter premises, can we have a key?

• Security proposed for site - i.e. hoarding (fire rated or none fire rated?), manned security etc..

• Is parking for contractors available?

  Yes

  No

  N/A

• Where can we park?

• How many vehicles can we park?

• Any height restrictions on vehicles?

  Yes

  No

  N/A

• What is the height restriction? (in meters)

• Welfare facilities - are any existing available for contractor use?

  Yes

  No

  N/A

• Where are these located?

• Welfare proposal if none available?

• Standard PPE requirements throughout works - propose Hi-vis vest and safety boots - (hardhat, googles and gloves where required). is this ok?

  Yes

  No

  N/A

• Hi-vis vest

  Yes

  No

  N/A

• Safety boots

  Yes

  No

  N/A

• Hard hat

  Yes

  No

  N/A

• Safety Gloves (assumed cut rated 3)

  Yes

  No

  N/A

• Safety glasses

  Yes

  No

  N/A

• Delivery to site route

• Route to site

• Time restrictions for deliveries?

• Height or weight restrictions for deliveries

• Is there a delivery booking system in place?

  Yes

  No

  N/A

• Can information be supplied to email address detailed

• Waste removal route

• Route to remove waste

• Restrictions on how to remove - i.e. wait and load, skips ect..

• Skip restrictions if required - i.e. certain sizes, lockable skips etc..

• Skip location or wait and load collection point

• Storage of materials - anywhere out of demise that is available to help with storage of items?

  Yes

  No

  N/A

• Where can we use?

• Crane lifts

  Yes

  No

  N/A

• What area can we utilise to carry out contract crane lift?

• Any restrictions on date/times on crane lift to be programmed around?

Safety

• Is there a contractors handbook that can be supplied?

  Yes

  No

  N/A

• Email address of who to chase for this?

• Induction procedure - can site manager be inducted only and induct everyone else there after?

  Yes

  No

  N/A

• Induction day/time restrictions?

• Do inductions need to be carried out prior to starting on site or upon arrival?

• Any restrictions on credentials of trades being inducted - i.e. CSCS cards, ECS cards ect..

• Fire evacuation procedure

• Existing muster point (if any, if not; proposed muster point)

• Is an existing Fire Alarm and/or sprinkler system in place that needs to be isolated daily?

  Yes

  No

  N/A

• Where to attend to get isolated?

• If none in place - can we use a interconnected wireless howler system on our site?

  Yes

  No

  N/A

• Permits to work required?

  Yes

  No

  N/A

• What permits are required?

• Where do you attend to obtain permits?

• Is there a time restriction on when permits have to be obtained prior to works commencing?

• Dusty works requirements - are dust extraction kits ok on tools or is completely separate segregated cutting area required?

• Asbestos

• Is the premises built post 2000

  Yes

  No

  N/A

• Is there a valid R&D survey in existence (6 months old max) that surveys all areas in works demise?

  Yes

  No

  N/A

• Who do we need to liaise with on access to arrange survey to be undertaken?

• First aid, accident and emergency

• We will have our own first aider and first aid kit on site and any RIDDOR reportable items will be dealt with accordingly - assumed this is sufficient or do you have a process in place that we need to follow on reporting incidents?

  Yes

  No

  N/A

• What do we need to do?

• Noisy works

• Is there any restriction on times noisy works can be carried out in?

  Yes

  No

  N/A

• What are the restrictions?

Measures

• Existing pop up locations have been measured by Thompsons and happy with layout?

  Yes

  No

  N/A

• Any adjustments required? - if so; sketch up on plan

  Yes

  No

  N/A

• Hoarding measure - lin. meterage

• Long lead time dimensions taken

  Yes

  No

  N/A

• Manufactured items dimensions taken

  Yes

  No

  N/A