Pre-Construction Health & Safety Audit Audit Checklist

1) Is the construction phase plan (CPP) in place, specific to this project and recommended for acceptance by the CDM Coordinator?

2) Where appropriate has the F10 Notification of Project form?

3) How the CPP Plan is actively promoted within the project?<br>(is it actively challenged / reviewed at the progress / H&S meetings ?)

4) Have Health & Safety targets and objectives been set for the project and do they form part of the construction phase plan?<br>(There must be an indication of what needs to be done to maintain and improve health and safety in the project.)

5) Is the Principal Contractors H&S Policy Statement displayed?<br>(Is it Posted on the main notice board?)

6) Is there a procedure in place to monitor work practices, policies and procedures carried out by the contractor to ensure that employees are working to required standards?<br>(I.e. internal audits / inspections schedule and findings action log).

7) How are accidents, incidents and near misses investigated, monitored and reported and does this include reference to the clients procedure requirements?

8) Is there an approved Traffic Management Plan for the project and how is the Traffic Management Plan communicated to the relevant persons?

9) Has the plan been distributed to all the Emergency Services and have they all acknowledged receipt of the plan?

10) Have Fire Risk Assessments been carried out for any premises occupied?

11) Is there a plan in place including emergency contact numbers for fire control, evacuation plans / procedures?

12) Are clear procedures in place to deal with emergencies particularly those that likely to cause serious and imminent danger?

13) Are people's duties clearly defined in such procedures including those persons nominated as competent to deal with them?

14) Are non-employee who could be affected by the emergency (e.g. contractors, public, visitors and persons sharing the workplace) advised on what action to take?

15) How is the CDM Risk Register managed, and maintained on site and is a link with the designers being maintained? <br>(check to ensure that the CDM risk register is based on the clients health and safety requirements)

16) How are construction phase risks being addressed and managed?

17) What are the management arrangements for temporary works for the duration of the project? <br>(Procedures / responsibilities / design / documentation etc.)

18) Has a Temporary Works Coordinator been formally appointed?

19) Has a Register of Temporary Works been established?

20) Are all temporary works being undertaken on site identified on the Temporary Works Register?

21) Have all Temporary Work on the register been categorized to identify the required level of controls?

22) What are the project arrangements for RAMS review and acceptance between the client and the principal contractor?

23) What are the pre-start arrangements between the principal contractor and their sub-contractor request for RAMS / COSHH etc.?

24) Does your company have pre-start medical questionnaire, and is there a requirement for all new employees to answer the questions relating to their personal health?

25) How do you manage and retain the questionnaires and what do you do if there are any issues arising?

26) What are the controls in place for the exposure of your employees to vibration / noise related hazards?

27) Does your induction training cover all known health, safety and occupational health hazards?<br>(Check induction presentation)

28) Do you have a process in place to cover identification and selection of suitable PPE for the project, and do they cover: Noise, Dust / Fumes, Vibration and COSHH requirements etc.?

29) Do you have an active policy for dealing with alcohol and drug abuse on site?

30) What process is in place to ensure SHE information reaches all levels of manager and employees?<br>(i.e. safety meetings, notice boards, SHE alerts, toolbox talks, safety triangle etc).

31) Are third party / external communication lines out of the project effective?<br>(look particularly at accident notifications, information to contractors, agencies, visitors, others sharing the workplace or affected by work activities and temporary workers)

32) How will the project workforce be updated on changes to current legislation, company directives and procedures?<br>(SHE alerts, tool box talks, best practice, safety stand down days, notice boards etc).

33) Has the contractor a system in place to demonstrate the safety technical competency of his employees and sub-contractors with regard to qualification knowledge and experience and is it recorded?<br>(Look at training matrix / competence assessments / training records).

34) Has a matrix of roles & personnel been produced for the project?

35) Do the job roles specify minimum requirements for competence experience, qualifications, knowledge & training?

36) Do the job roles specify minimum requirements for competency requirements set out by the clients H&S sub group?

37) Are arrangements in place for EUSR and site induction training to be carried out at all levels including sub-contractors?<br>- Is there and electronic database for EUSR training ? (See Register)<br>- How are renewal dates of cards checked?<br>- Who delivers the training? Do they advise you of renewal dates?<br>- What is the grace period allowed for temporary persons on-site?<br>(undertake a spot check of a person on-site)

38) Has the necessary training been provided in relation to the tasks a person is required to perform?<br>(Look at specific training for individual work activities such as using machinery, hazardous substances, crane banksmen.)

39) Have suitable project personnel been identified as the competent persons for receipt of permitry?<br>Check that they identified in the project control manual)

40) How is the site general safety induction training for AGIs, Compressors and Terminals being addressed?

41) Is there a system in place for ensuring contractor's employees and sub-contractors are qualified to appropriate standards for job roles in question 36 above?<br><br>a) Records of qualifications, training, knowledge and experience are maintained and available?<br>b) These records are updated to reflect changes in personnel?<br>c) What level of independent verification is undertaken of qualification / training certificates?<br>

42) What are the methods for communicating and recording receipt of RAMs, tool box talks etc for site operatives?

43) Is a safety group / committee in existence?<br>If not what are the arrangements for workforce consultation?

44) Have H&S responsibilities been allocated to project staff, for both client and contractors staff?

45) How are personnel made aware of their responsibilities?

46) Have suitable and sufficient H&S resource been allocated to the project?

47) Do job all key descriptions specify health and safety responsibilities?

48) What systems are in place to ensure that work activities are properly supervised?

49) What are the pre-start arrangements between the Principal Contractor and their Sub-Contractor?<br>(Pre-start meets / requests for RAMs / COSHH etc.)

50) Are health and safety items regularly included in management meetings? <br>(Look at minutes of progress meetings)

51) Are health and safety requirements clearly spelt out when tendering, issuing contracts and ordering equipment and hiring plant?

52) What are arrangements for the management of pre-inspection and inspection, maintenance and emergency repairs of plant and what records will be retained?

53) How is lifting equipment controlled and managed for early works such as site establishment and pipe receipts?

54) What is the process for preventing damaged equipment from being used?<br>(How is it quarantined and how effective is it)

55) Are employees trained and instructed in the safe use of equipment?

56) How are regular checks made to ensure that guards etc are being used correctly?

57) Have site rules, been established and do they identified prohibited / restricted areas, and how do you ensure compliance?

58) How have First Aid provisions been addressed, and have First Aiders been appointed and communicated?

59) Are welfare facilities available for all project staff and visitors?<br><br>a) Does this include transient site?<br>b) Were the welfare facilities accepted as suitable by the client before the works were allowed to start?

60) Has a client project Safety Advisor been appointed to assist the employer in complying with safety requirements?<br><br>a) Has he / she been briefed with regard to their roles and responsibilities?

61) Has the clients H&S Policy Statement, Liability Insurance been posted on the notice board?

62) What are the procedure for ensuring compliance with the clients accident / incident reporting procedure?

63) Has an auditing and inspection program been established?

64) Is the RAMs review process?

65) Have the clients personnel been assessed for safety technical competence (STC) with regard to trained knowledge and experience and is it recorded?<br>(hard copies must be available with the clients project staff)