Pre Start Site Meeting Minutes - New Build

• Document No.

• Client

• Job Reference

• Conducted on

  Date

• Prepared by

• Personnel Present

• Distribution to those present plus any others?

Site Set Up

• Will there be a site induction?<br><br>If yes, what time will it start and who will it be carried out by?

  No

  Yes

  N/A

• Are there welfare facilities on site?<br><br>If no, where are the closest welfare facilities available?

  Yes

  No

  N/A

• Is there a designated place where we can safely store materials?<br><br>If no, where can we store our materials? Is it possible/practical to store them on the roof?

  Yes

  No

  N/A

• How will the materials be lifted to the roof?<br><br>If there is nothing in place the client will need to arrange for a means to get the materials to the roof due to the weight of the materials.

  Crane

  Telehandler

  Hoist

  Nothing in place

• What are the site working hours?

• What are the site working days? Any restrictions?

• Is there parking on site?<br><br>If no, where can we park close by preferably for free?

  Yes

  No

  N/A

• Are there any delivery restrictions?<br><br>If yes, what are the restrictions?

  No

  Yes

  N/A

• Is the power supply direct to the roof?<br><br>If no, is it possible to provide suitable power to the roof as it is critical in order for the guns to provide the right heat?

  Yes

  No

  N/A

• Where are the skips located for our rubbish?<br><br>If there are no skips on site, where can we leave our rubbish?

  On Site

  No skips

• Is there access to water to carry out the works?

  Yes

  No

  N/A

Drawings

• Are Volsen working off of the most up to date drawings?<br><br>If we are not working off of the most up to date drawings, detail below who we need to request these from?

  Yes

  No

  N/A

• Are all of the details being constructed as per the drawings and specification?<br><br>If no, list below which details are not being constructed as per the drawings and specification as they will need to be approved by Volsen/Sika for guarantee purposes.

  Yes

  No

  N/A

• Are there any drawings that we need to submit for approval?<br><br>If yes, list below what drawings these are, who needs to approve them and by when?

  No

  Yes

  N/A

Technical

• Technical Requirments

  Select Timber to up stands Drip batten Horizontal outlets cut at an angle Router out timber to outlet

  • Timber to up stands
  • Drip batten
  • Horizontal outlets cut at an angle
  • Router out timber to outlet

• Are any samples required for approval? Colour etc?<br><br>If yes, what samples are required?

  No

  Yes

  N/A

H&S

• Who do we need to send our RAMS to?

• Are there any specific H&S requirements that you require us to conform to?<br><br>If yes, what are they?

  No

  Yes

  N/A

• If there was an accident on site who do we report this to?

• Will there be a double handrail to the perimeter edge of each roof with all skylights or voids either bird caged below or boarded over? <br><br>If no, inform the client that we cannot proceed with the roof until these items are in place.

  Yes

  No

  N/A

Programming

• What area will be available first? What date will it be available for us to start work?

• Approximately when will each roof area be ready?

Commercial

• Is there a specific valuation date?<br><br>If yes, what date do we need to submit our valuation by?

  No

  Yes

  N/A

• Who's authorised to approve variations or changes?

• What is the VAT Status of the Project

  Select Zero Rated (domestic new build) Vatable

  • Zero Rated (domestic new build)
  • Vatable

Specific Notes

• Any Specific Site Notes