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Preventative Maintenance Report
Preventative Maintenance Report
Avectus

Preventative Maintenance Report

List of AV Room Tests that must be completed during Preventative Maintenance

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Free Preventative Maintenance Report Checklist

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Information

Preventative Maintenance Report

  • Client

  • Location

  • Service Call Number

  • SMA Number

Please Record Audit START Time and Audit FINISH Time

  • Conducted on

  • PM START

  • PM FINISH

  • Technician

Preventative Maintenance Checklist

  • Add Room(s)

    • Room

ROOM NUMBER

  • Enter Room Number

DISPLAY(S)

  • Select Displays that Pertain to the Room

    • PROJECTOR
    • FLAT SCREEN
    • SMARTBOARD

PROJECTOR

  • Select Available Sources

    • ROOM PC
    • LAPTOP 1
    • LAPTOP 2
    • LAPTOP 3
    • LAPTOP 4
    • DVD
    • VHS
    • BLURAY

ROOM PC

  • Video Test

  • Audio Test

  • Control - Keyboard and Navigation

  • Sound - Check all connected speakers

  • Sound Balance - Stereo imaging, balance amongst speakers, etc

  • Check to add Comments/Media

  • Comments for Room PC

  • Additional Media

LAPTOP 1

  • Video Test

  • Audio Test

  • Sound - Check all connected speakers

  • Sound Balance - Stereo imaging, balance amongst speakers, etc

  • Check to add Comments/Media

  • Comments for LAPTOP 1

  • Additional Media..

LAPTOP 2

  • Video Test

  • Audio Test

  • Sound - Check all connected speakers

  • Sound Balance - Stereo imaging, balance amongst speakers, etc

  • Check to add comments/media

  • Comments for LAPTOP 2

  • Additional Media..

LAPTOP 3

  • Video Test

  • Audio Test

  • Sound - Check all connected speakers

  • Sound Balance - Stereo imaging, balance amongst speakers, etc

  • Check to add Comments/Media

  • Comments for LAPTOP 3

  • Additional Media..

LAPTOP 4

  • Video Test

  • Audio Test

  • Sound - Check all connected speakers

  • Sound Balance - Stereo imaging, balance amongst speakers, etc

  • Check to add Comments/Media

  • Comments for LAPTOP 4

  • Additional Media..

BLURAY

  • Video Test

  • Audio Test

  • Control - Transport, Volume, Muting

  • Sound - Check all connected speakers

  • Sound Balance - Stereo imaging, balance amongst speakers, etc

  • Check to add Comments/Media

  • Comments for BLURAY

  • Additional Media..

DVD

  • Video Test

  • Audio Test

  • Control - Transport, Menus, Navigation, Volume, Muting

  • Sound - Check all connected speakers

  • Sound Balance - Stereo imaging, balance amongst speakers, etc

  • Check to add Comments/Media

  • Comments for DVD

  • Additional Media..

VHS

  • Video Test

  • Audio Test

  • Control - Transport, Menus, Navigation, Volume, Muting

  • Sound - Check all connected speakers

  • Sound Balance - Stereo imaging, balance amongst speakers, etc

  • Check to add Comments/Media

  • Comments for VHS

  • Additional Media..

PROJECTOR Condition

  • Enter Make, Model and Serial Number..

  • Image Quality and Focus

  • Image Properly Aimed at Screen

  • Switching and Functions

  • Lamp Hours

  • Lamp Replaced?

  • Lamp replaced on:

  • Check to add Comments/Media

  • Comments..

  • Add Media for this section..

  • Is there a Projection Screen and/or a Projector Lift?

SCREEN Information

  • SCREEN Operation

  • SCREEN Quality

  • Check to add Comments/Media

  • Comments..

  • Add Media for this section..

LIFT Information

  • LIFT Function

  • Wire Management

  • Check to add Comments/Media

  • Comments..

  • Add Media for this section..

SCREEN Information

  • SCREEN Operation

  • SCREEN Quality

  • Check to add Comments/Media

  • Comments..

  • Add Media for this section..

LIFT Information

  • LIFT Function

  • Wire Management

  • Check to add Comments/Media

  • Comments..

  • Add Media for this section..

FLAT SCREEN

  • Select Available Sources

    • ROOM PC
    • LAPTOP 1
    • LAPTOP 2
    • LAPTOP 3
    • LAPTOP 4
    • DVD
    • VHS
    • BLURAY

ROOM PC

  • Video Test

  • Audio Test

  • Control - Keyboard and Navigation

  • Sound - Check all connected speakers

  • Sound Balance - Stereo imaging, balance amongst speakers, etc

  • Check to add Comments/Media

  • Comments for Room PC

  • Additional Media

LAPTOP 1

  • Video Test

  • Audio Test

  • Sound - Check all connected speakers

  • Sound Balance - Stereo imaging, balance amongst speakers, etc

  • Check to add Comments/Media

  • Comments for LAPTOP 1

  • Additional Media..

LAPTOP 2

  • Video Test

  • Audio Test

  • Sound - Check all connected speakers

  • Sound Balance - Stereo imaging, balance amongst speakers, etc

  • Check to add comments/media

  • Comments for LAPTOP 2

  • Additional Media..

LAPTOP 3

  • Video Test

  • Audio Test

  • Sound - Check all connected speakers

  • Sound Balance - Stereo imaging, balance amongst speakers, etc

  • Check to add Comments/Media

  • Comments for LAPTOP 3

  • Additional Media..

LAPTOP 4

  • Video Test

  • Audio Test

  • Sound - Check all connected speakers

  • Sound Balance - Stereo imaging, balance amongst speakers, etc

  • Check to add Comments/Media

  • Comments for LAPTOP 4

  • Additional Media..

BLURAY

  • Video Test

  • Audio Test

  • Control - Transport, Volume, Muting

  • Sound - Check all connected speakers

  • Sound Balance - Stereo imaging, balance amongst speakers, etc

  • Check to add Comments/Media

  • Comments for BLURAY

  • Additional Media..

DVD

  • Video Test

  • Audio Test

  • Control - Transport, Menus, Navigation, Volume, Muting

  • Sound - Check all connected speakers

  • Sound Balance - Stereo imaging, balance amongst speakers, etc

  • Check to add Comments/Media

  • Comments for DVD

  • Additional Media..

VHS

  • Video Test

  • Audio Test

  • Control - Transport, Menus, Navigation, Volume, Muting

  • Sound - Check all connected speakers

  • Sound Balance - Stereo imaging, balance amongst speakers, etc

  • Check to add Comments/Media

  • Comments for VHS

  • Additional Media..

FLAT SCREEN Condition

  • Enter Make, Model and Serial Number

  • Image and Clarity

  • Switching and Functions

  • Frame and Glass

  • Wire Management at Display

  • Clean Screen (if necessary)

  • Check to add Comments/Media

  • Comments..

  • Add Media for this section..

SMARTBOARD

  • Select Available Sources

    • ROOM PC
    • LAPTOP 1
    • LAPTOP 2
    • LAPTOP 3
    • LAPTOP 4
    • DVD
    • VHS
    • BLURAY

ROOM PC

  • Video Test

  • Audio Test

  • Control - Keyboard and Navigation

  • Sound - Check all connected speakers

  • Sound Balance - Stereo imaging, balance amongst speakers, etc

  • Check to add Comments/Media

  • Comments for Room PC

  • Additional Media

LAPTOP 1

  • Video Test

  • Audio Test

  • Sound - Check all connected speakers

  • Sound Balance - Stereo imaging, balance amongst speakers, etc

  • Check to add Comments/Media

  • Comments for LAPTOP 1

  • Additional Media..

LAPTOP 2

  • Video Test

  • Audio Test

  • Sound - Check all connected speakers

  • Sound Balance - Stereo imaging, balance amongst speakers, etc

  • Check to add comments/media

  • Comments for LAPTOP 2

  • Additional Media..

LAPTOP 3

  • Video Test

  • Audio Test

  • Sound - Check all connected speakers

  • Sound Balance - Stereo imaging, balance amongst speakers, etc

  • Check to add Comments/Media

  • Comments for LAPTOP 3

  • Additional Media..

LAPTOP 4

  • Video Test

  • Audio Test

  • Sound - Check all connected speakers

  • Sound Balance - Stereo imaging, balance amongst speakers, etc

  • Check to add Comments/Media

  • Comments for LAPTOP 4

  • Additional Media..

BLURAY

  • Video Test

  • Audio Test

  • Control - Transport, Volume, Muting

  • Sound - Check all connected speakers

  • Sound Balance - Stereo imaging, balance amongst speakers, etc

  • Check to add Comments/Media

  • Comments for BLURAY

  • Additional Media..

DVD

  • Video Test

  • Audio Test

  • Control - Transport, Menus, Navigation, Volume, Muting

  • Sound - Check all connected speakers

  • Sound Balance - Stereo imaging, balance amongst speakers, etc

  • Check to add Comments/Media

  • Comments for DVD

  • Additional Media..

VHS

  • Video Test

  • Audio Test

  • Control - Transport, Menus, Navigation, Volume, Muting

  • Sound - Check all connected speakers

  • Sound Balance - Stereo imaging, balance amongst speakers, etc

  • Check to add Comments/Media

  • Comments for VHS

  • Additional Media..

SMARTBOARD Condition

  • Enter Make, Model and Serial Number..

  • Image Quality and Focus

  • Image Properly Aimed at Screen

  • Switching and Functions

  • Touch Calibration

  • Lamp Hours

  • Lamp Replaced

  • Lamp replaced on:

  • Check to add Comments/Media

  • Comments..

  • Add Media for this section..

ROOM CONTROL

  • Choose a Control System Type

Crestron Touch Panel

  • Overall Touch Panel Functionality

  • Touch Panel Exterior Inspection (make notes of scrapes and scratches)

  • Touch Panel Communication with Processor

  • Test All Control Panel Pages and Features

  • Video Preview Functionality

  • Battery Charge/Discharge Functionality

  • Check to add additional Notes or Media

  • Media

  • Notes

MLC/MPC

  • Overall Wall Panel Functionality

  • Touch Panel Exterior Inspection (Note Scrapes and Scratches)

  • Check to add additional Notes or Media

  • Media

  • Notes

AUDIO AND VIDEO CONFERENCING

  • Is there Audio Conferencing and/or Video Conferencing?

Audio Teleconferencing

  • Test Call

  • Privacy Mute Function

  • Volume Bar Function

  • Speaker Mute Function

  • Test All Individual Microphones

  • Check to add additional Notes or Media

  • Media

  • Notes

Video Teleconferencing

  • Software Version

  • Speaker Test (Diagnostic Menu)

  • Microphone Input Metering (Diagnostic Menu)

  • ISDN Test Call

  • Explain Failure

  • IP Test Call

  • Explain Failure

  • Check to add additional Notes or Media

  • Media

  • Notes

Audio Teleconferencing

  • Test Call

  • Privacy Mute Function

  • Volume Bar Function

  • Speaker Mute Function

  • Test All Individual Microphones

  • Check to add additional Notes or Media

  • Media

  • Notes

Video Teleconferencing

  • Software Version

  • Speaker Test (Diagnostic Menu)

  • Microphone Input Metering (Diagnostic Menu)

  • ISDN Test Call

  • Explain Failure

  • IP Test Call

  • Explain Failure

  • Check to add additional Notes or Media

  • Media

  • Notes

Racks Condition and Accessibility

  • Check if Equipment Rack is present

  • Rack installed properly

  • All Components installed properly in rack

  • All equipment is accurately labeled with the device ID on the front and rear

  • Good wire management.

  • Wires labeled and easily readable.

  • Fan(s) working properly

  • Extraneous materials removed from top and inside rack

  • Clean and/or Dust Equipment Rack (if necessary)

  • Check to add additional Notes/Media

  • Notes

  • Add Media

Sign Off

Sign-off

  • The proper test procedures have been performed to company standards and satisfaction.

  • Please record FINISH Time on front page before signing

  • Technician

  • Client

Preventative Maintenance Report
Avectus

Preventative Maintenance Report

List of AV Room Tests that must be completed during Preventative Maintenance

Use this Template
The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. You should independently determine whether the template is suitable for your circumstances.

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