QMF 262 - Management H&S Audit

• MD Regional Office

  Select Bristol Bridgwater Planned Bridgwater R&M Abingdon Gloucester Exeter Poole Bristol - Special Projects

  • Bristol
  • Bridgwater Planned
  • Bridgwater R&M
  • Abingdon
  • Gloucester
  • Exeter
  • Poole
  • Bristol - Special Projects

• Client:

• Property Address:

• Please take a photo of the front door.

  Media

• Date:

  Date

• Contract Manager:

• Inspection Completed By:

The following sets out the criteria & scoring guide for MD Group Line Managers site inspections.

• A target of 1 Line Manager Site Inspection for each Operative to be completed every 6 months.

• A minimum of 1 Line Manager Site Inspection to be completed for each Contractor to be completed every 6 months.

• The monitoring spreadsheet will be stored on the SHEQ drive.

• A question is scored as 'NO' were the Site Conditions/MD Operative/Approved Sub Contractors Operative, is in breach of the requirements of MD Group Policies and Procedures and/or relevant applicable legislation and where a HSE inspector would issue enforcement action in the form of a Prohibition Notice.

• A question is scored as "YES" where the Site Conditions/MD Operative/Approved Sub Contractors Operative, can demonstrate they understand the requirements of MD Group Policies and Procedures and are proactively applying them to the work being conducted at this site to demonstrate safe working practices.

• Actions raised MUST be followed up and the report updated to Close Out the Actions. Where Actions remain open these will be reported back to Operations Managers/SHEQ for resolution.

• Areas where mandatory photos are required will be highlighted throughout the inspection.

• Work Log Type:

  Select Responsive Maintenance Planned Void Electrical Planned FST Disrepair Other

  • Responsive Maintenance
  • Planned
  • Void
  • Electrical Planned
  • FST
  • Disrepair
  • Other

• Please detail type of works, i.e. Kitchen replacement

• One Serve Job No:

• Photo of any work related vehicles (considerate parking etc)

  Media

• Are the Operatives MD employees or Sub-contractors?

  Employee

  Contractor

• Name of employee

• Does the Operative have an MD ID badge?

  Yes

  No

  N/A

• Does the Operative have their PDA to hand?

  Yes

  No

  N/A

• Can the Operative access the SHEQ app via their PDA?

  Yes

  No

  N/A

• Does the Operative know how to log a near miss on their PDA?

  Yes

  No

  N/A

• Does the Operative know how to log a concern on their PDA?

  Yes

  No

  N/A

• Does the Operative know how to use their Peoplesafe Lone working app?

  Yes

  No

  N/A

• Has a Site Pack been prepared & made available to the MD Operatives on this site? (Not applicable for Reactive jobs)

  Yes

  No

  N/A

• Have all MD Operatives/Contractors/Visitors signed in?

  Yes

  No

  N/A

• Has QMF 439 Void/Planned Pre-start Risk Assessment been completed? (Not applicable for Reactive jobs)

  Yes

  No

  N/A

• Are Risk Assessments/SOPs/Work Instructions/Method Statements available for reference?

  Yes

  No

  N/A

• Is the MD Operative aware of the site specific hazards and risks?

  Yes

  No

  N/A

• In the event of an emergency, does the MD Operative know the escalation process, including contact details of the Contract Manager?

  Yes

  No

  N/A

Working at height

• Are any working at height activities taking place?

  Yes

  No

• Detail type of access

  Select Tower Scaffold Fixed Scaffold Access Platform Ladder Steps Hop up Other - please detail

  • Tower Scaffold
  • Fixed Scaffold
  • Access Platform
  • Ladder
  • Steps
  • Hop up
  • Other - please detail

• Are ladder guards fitted?

  Yes

  No

  N/A

• Are brick guards in place?

  Yes

  No

  N/A

• Has the scafftag been updated in the last 7 days?

  Yes

  No

  N/A

• Has ladder been tagged and inspected within the last 12 months?

  Yes

  No

• Have steps been tagged and inspected within the last 12 months?

  Yes

  No

• If any power tools are in use - please ensure you check a copy of QMF 397 HAVS Baseline Questionnaire is on the employees PeopleHR. If not please flag to the SHEQ team.

  Media

Tools and Equipment

• Do the tools & equipment on site appear to be in good condition and suitable for the task?

  Yes

  No

  N/A

• Are tools being used correctly and in a safe manner?

  Yes

  No

  N/A

• Are all electrical tools used on site 110 volts, battery powered or, if over 230v, an RCD is use?

  Yes

  No

  N/A

• Have all Portable Electrical Appliances, tools and equipment been PAT tested with evidence of the test available (i.e. certificate or sticker)?

  Yes

  No

  N/A

• Are tools & equipment that create construction dust, fitted with a suitable & sufficient means to reduce dust at source, such as dust bags / extraction attachments etc?

  Yes

  No

  N/A

• Are tools & equipment being stored correctly when not in use?

  Yes

  No

  N/A

Housekeeping

• Is housekeeping kept to a high standard across the site?

  Yes

  No

  N/A

• Is access/egress into and around the site, free from slip, trip and fall hazards?

  Yes

  No

  N/A

• Are working areas accessible and clear of obstructions, floor surfaces even, stairwells uncluttered?

  Yes

  No

  N/A

• Are suitable measures in place to prevent unauthorised access into the site by unauthorised persons (i.e. suitable signage, barriers or hoarding erected where required)?

  Yes

  No

  N/A

Waste Management

• Take Photographs to show waste storage (i.e. bagged ready for collection or loading into vans, etc).

  Media

• Is waste being stored safely / appropriately? Excess and redundant materials removed when not in use or stored safely in readiness for removal.

  Yes

  No

  N/A

Welfare Arrangements

• Have suitable welfare facilities been provided?

  Yes

  No

  N/A

• What alternative arrangements are in place if welfare is not provided on site? i.e. local shops?

Fire

• Is the Operative aware of the process for raising an alarm in the event of a fire?

  Yes

  No

  N/A

• Are all fire escape routes, fire exits and access to fire points kept free from obstructions?

  Yes

  No

  N/A

• If carrying out Hot Works, is fire fighting equipment available? (if not carrying out Hot Works N/A)

  Yes

  No

  N/A

Personal Protective Equipment (PPE)

• Are Operatives wearing appropriate PPE in line with company policy and RAMS/SOPS?

  Yes

  No

  N/A

• Is replacement PPE available in the event PPE may be damaged or mislaid?

  Yes

  No

  N/A

• Where Respiratory Protective Equipment (RPE) is used, have Operatives confirmed they have been face fitted tested?

  Yes

  No

  N/A

• Please check records of face fitting testing (QMF 284) is available on PeopleHR or contact SHEQ.

• Add photograph of First Aid Kit

  Media

Asbestos

• Is the property asbestos information available to view on site for MD Operatives?

  Yes

  No

  N/A

• Please provide photo of asbestos report.

  Media

• Is the information in a format that can be easily read and understood?

  Yes

  No

  N/A

• Are all operatives working on the site aware of all asbestos locations (if any present)?

  Yes

  No

  N/A

• Is the MD Operative aware of the MD Group escalation procedure if suspected asbestos containing materials are found during the course of the project?

  Yes

  No

  N/A

• Have all MD Operatives working on the site confirmed they have completed an Asbestos Awareness Course within the last 12 months?

  Yes

  No

  N/A

• Please check there are copies of the training certificates on PeopleHR or contact the HR or SHEQ team.

COSHH

• Are Operatives using any chemicals/substances that require COSHH assessments?

  Yes

  No

• Do they have access the relevant COSHH assessment onsite or online

  Yes

  No

  N/A

Company Vehicle Standard

• Is there racking on the Cargo area of the vehicle?

  Yes

  No

  N/A

• SHEQ review of use of Company vehicle - Please take relevant photos of cab, cargo area and any equipment on top of vehicle.

• Only double, triple or roof ladders can be stored on roof racks, and must be secured with ladder clamps. Trunking can be stored on top of vehicles if suitable tubes are in place, i.e. Rhino pipe tube. NO other materials or equipment are authorized to be stored or transported on top of Company vehicles.

• Are any unauthorised materials or equipment stored on top of the Company vehicle?

  Yes

  No

• Vehicle housekeeping standard (Cab & Cargo area)

  Good

  Fair

  Poor

  N/A

• How are COSHH products being stored in the Company vehicle?

  Good

  Fair

  Poor

  N/A

• Has racking been supplied by MD or by Operative?

  MD Supplied

  Operative Built

• Company Name

• Contractors on site

• Do all Contractors have an ID badge (MD or own Company)

  Yes

  No

  N/A

• Works in progress

• Please ensure you speak to your contact at the above company and request training/qualifications for the Contractors on site today. This should include asbestos awareness training as a minimum and proof of competency if working with plumbing, Gas, Electrics, asbestos works, i.e. CatB. QMF 500 should also be complete for Contractors carrying out high risk works, i.e. Gas, Electrical, Asbestos or Fire safety works.

• Is the relevant site pack on site?

  Yes

  No

  N/A

• Have all personnel on site signed in?

  Yes

  No

• Has QMF 439 Void/Planned Pre-start Risk Assessment been completed? (Not applicable for Reactive jobs)

  Yes

  No

• Are Contractors RAMS available on site for reference?

  Yes

  No

• Contractor's RAMS should be stored centrally - please check you have a copy of the Contractors generic and/or site specific RAMS.

• Are all personnel on site aware of identified risks, i.e. asbestos, flues etc

  Yes

  No

• Is asbestos information available?

  Yes

  No

  N/A

• Are all personnel on site aware of ACM locations?

  Yes

  No

  N/A

• Are all personnel on site aware of asbestos procedures?

  Yes

  No

  N/A

• Is appropriate PPE being worn as stated in Contractors RAMS?

  Yes

  No

  N/A

• Is a first aid kit available on site?

  Yes

  No

  N/A

• Are any working at height activities taking place?

  Yes

  No

• Detail type of access

  Select Tower Scaffold Fixed Scaffold Access Platform Ladder Steps Hop up Other - please detail

  • Tower Scaffold
  • Fixed Scaffold
  • Access Platform
  • Ladder
  • Steps
  • Hop up
  • Other - please detail

• Which Scaffoling Contractor erected the scaffolding?

• Ensure you hold copies of relevant CISRS for the Scaffolding Contractor.

• Are ladder guards fitted?

  Yes

  No

  N/A

• Are brick guards in place?

  Yes

  No

  N/A

• Has the scafftag been updated in the last 7 days?

  Yes

  No

  N/A

• If not available on site, please check you have received the handover certificate and the scaffold is recorded on the Scaffold register in the Working at Height Folder on the SHEQ drive.

• Has ladder been tagged and inspected within the last 12 months?

  Yes

  No

• Have steps been tagged and inspected within the last 12 months?

  Yes

  No

• Proof of working at height training should be requested from the Company.

• Do tools and equipment appear to be in good condition?

  Yes

  No

  N/A

• Are tools fit for purpose and used correctly?

  Yes

  No

  N/A

• Have all relevant tool been PAT within the past year?

  Yes

  No

  N/A

• Are tools & equipment stored correctly when not in use?

  Yes

  No

  N/A

• Is the site free from slip/trip hazards?

  Yes

  No

  N/A

• Is suitable work signage in place

  Yes

  No

  N/A

• Is housekeeping to a high standard?

  Yes

  No

  N/A

• Is waste stored appropriately?

  Yes

  No

  N/A

• Are there suitable welfare facilities on site?

  Yes

  No

  N/A

• What alternative arrangements are in place?

• Are escape routes free from obstruction?

  Yes

  No

  N/A

• Is fire fighting equipment available?

  Yes

  No

  N/A

• Are Contractors using any chemicals/substances that require COSHH assessments?

  Yes

  No

  N/A

• Please list the products

• Is the appropriate PPE being worn?

  Yes

  No

  N/A

• Proof of COSHH training/TBT should be requested from the Company.

• Based on this audit, do you want to request an 'in depth' audit to be carried out on this Company by the SHEQ team?

  Yes

  No

  N/A

• Please email SHEQ@mdgroup.co.uk attaching a copy of this report

Any Other Comments

• Any other comments?

Report Signatories:

• Inspection Completed by:

• Date of Signature:

  Date