QMF 262 - Line Managers Site Inspection Form

Title Page

Client:

Property Address:

Date:

Contract Manager:

Inspection Completed By:

MD Group - Line Manager Inspection Instructions & Scoring Guide

The following sets out the criteria & scoring guide for MD Group Line Managers site inspections.

A minimum of 3 Line Manager Site Inspections are to be completed each month by each office location. This will be monitored by the MD Group SHEQ Team.
Job Types, Operatives and Contractors should be selected to ensure that all are covered on a Quarterly Basis, this will be monitored by SHEQ
Feedback is actively encouraged to improve the quality and effectiveness of the inspections
Any questions can be raised during or after the audit and should be directed to the Operations Manager and/or SHEQ for clarification.
A question is scored as 'NO' were the Site Conditions/MD Operative/Approved Sub Contractors Operative, is in breach of the requirements of MD Group Policies and Procedures and/or relevant applicable legislation and where a HSE inspector would issue enforcement action in the form of a Prohibition Notice.
A question is scored as "YES" where the Site Conditions/MD Operative/Approved Sub Contractors Operative, can demonstrate they understand the requirements of MD Group Policies and Procedures and are proactively applying them to the work being conducted at this site to demonstrate safe working practices.
Actions raised MUST be followed up and the report updated to Close Out the Actions. Where Actions remain open these will be reported back to Operations Managers/SHEQ for resolution.
Please take photos as this will reduce the amount of notes you have to make

Job Details

Work Log Type:
- Responsive Maintenance
- Planned
- Void
- Electrical Planned
- FRA
- Other

One Serve Job No:

Numbers working On Site:

Operatives Status:
The Sub-Contractor must be approved to work for MD Group, this will be verified by the SHEQ Team on completion of this inspection
Sub-Contractor Company Name:
Name(s) of Operative/Sub-Contractor working on site:
Description of Works in Progress at time of Inspection:
Add Photograph of front of property

1. Site Specific Documentation

1.1 Has a CPP/Site Pack been prepared for this site?
If the CPP/Site Pack cannot be located or has not been completed for this site, contact the Contract Manager immediately.
1.2 Is the CPP/Site Pack available to the MD Operatives/Contractors on this site?
1.3 Is the CPP/Site Pack being completed and followed on this site?
1.4 Has a site specific 'Process Flow' Risk Assessment been completed for this work?
1.5 Are Risk Assessments, Work Instructions/Method Statements available for reference?
1.6 Where the job is being done by a Sub-Contractor, has relevant H&S information been provided to them in advance of this job starting, e.g. asbestos reports, Risk Assessments, Work Instructions?

2. Site Management

2.1 Is the MD Operative/Contractor aware of the site specific hazards and risks?
2.2 Is the MD Operative/Contractor suitably qualified for the task at hand?
Mandatory trade specific certificates must be in place for electricians and gas engineers. This will be verified by the SHEQ Team on completion of this inspection.
2.3 In the event of an emergency, does the MD Operative/Contractor know the escalation process, including contact details of the Contract Manager?
2.4 Can the MD Operative/Contractor demonstrate their awareness of the accident / incident / near miss / procedure?

3. The MD Operative/ Contractor

Please select employment status
3.1 Does the MD Operative have their PDA to hand?
3.2 Can the MD Operative access the MD SHEQ Drive from their PDA?
3.3 Is the PDA Job Status up to date?
3.4 Has the MD Operative attended recent and relevant toolbox talks and have they been recorded?
3.5 Has the MD Operative been enrolled on the e-Learning System?
3.6 Can the Operative access the Waste Carriers Licence?
Has the Contractor attended a recent TBT?
Does the Contractor have a Waste Carriers License?
Is the Contractor working under MD RAMS or their own?

4. Protection Against falls / Work at Height

Are any working at height activities taking place?
Add a photograph, of all work at height activities, including loft access points and a description of equipment being used e.g. steps/hop ups etc.
4.1 Are risk assessments and method statements provided for all works at height?
4.2 Where work equipment is used for works at height, are operatives appropriately trained in it's use?
This will be verified by the SHEQ Team on completion of this inspection.
4.3 Where there is a risk of falls from height, is suitable edge protection in place, including intermediate guard rails where required?
4.8 Where used, are ladders, steps & hop up's being used safely?
4.5 Where ladders are in use, are they of industrial strength and conform to EN131 or Class 1 standards?
4.6 Are ladders, steps & hop up’s in good condition?
4.7 Are ladders tied & footed appropriately with a 4:1 angle while in use?

5. Tools & Equipment

5.1 Do the tools & equipment on site appear to be in good condition and suitable for the task?
5.2 Are tools being used correctly and in a safe manner?
5.3 Have all Portable Electrical Appliances, tools and equipment been PAT tested with evidence of the test available (i.e. certificate or sticker)?
5.4 Are tools & equipment that create construction dust, fitted with a suitable & sufficient means to reduce dust at source, such as dust bags / extraction attachments etc?
5.5 Is there evidence that Hand Arm Vibration monitoring is being conducted for the use of the specific tools and equipment where this is required?

6. Electrics

6.1 Are all electrical tools used on site 110 volts?
6.2 Are procedures in place for control panel lock-off's or circuit breakers in use where required?
6.3 Are all MD Operative/ Contractor tools suitable for the task, such as insulated hand tools, fiberglass ladders?

7. Access

7.1 Is access into and around the site, free from slip, trip and fall hazards?
7.2 Are all vehicles parked safely and not creating additional hazards (such as parked on pavements)?
7.3 Is there a safe area to the load & unload materials delivered to site?
7.4 Are working areas accessible and clear of obstructions, floor surfaces even, stairwells uncluttered?
7.5 Are suitable measures in place to prevent unauthorised access into the site by unauthorised persons (i.e. suitable signage, barriers or hoarding erected where required)?

8. Scaffolds

8.1 Are fixed scaffolds in use?
Please add a photograph, of fixed scaffolds in use.
8.2 Are fixed scaffolds issued with a handover certificate from the scaffolding contractor who installed it?
8.3 Are fixed scaffolds inspected once a week and records of inspections kept on the Scaffold Register?
8.4 Are scaffold access ladders 1 meter past the landing?
8.5 Are scaffold access ladders tied & footed appropriately with a 4:1 angle while use? And removed when not in use?
8.6 Are brick guards or safety netting installed on each working platform to prevent materials from falling?
8.7 Are tower scaffolds in use?
Please add a photograph, of tower scaffolds in use.
8.7 Have tower scaffolds been erected by competent persons and in line with manufacturers instructions?
8.8 Are tower scaffolds wheels locked, edge protection in place and toe boards fitted?
8.9 Are outriggers fitted to the tower scaffold where required (Please refer to manufacturers instructions for outrigger requirements)?

9. Fire

9.1 Is the Operative aware of the process for raising an alarm in the event of a fire?
9.2 Is fire fighting equipment available?
9.3 Please list equipment, i.e. extinguisher, blanket etc
9.4 For fire extinguishers is the locking pin intact, and the tamper indicators and seals unbroken?
9.3 Are all fire escape routes, fire exits and access to fire points kept free from obstructions?

10. Personal Protective Equipment (PPE)

10.1 Are MD Operatives/ Contractors wearing appropriate PPE in line with company policy?
10.2 Is replacement PPE available in the event PPE may be damaged or mislaid?
10.3 Where RPE is used, have operatives been face fitted and are records of face fitting available for inspection?
10.4 Is additional PPE such as RPE, glasses or gloves being worn if necessary?

11. Housekeeping

Take Photographs to show poor or good standards.
11.1 Is housekeeping kept to a high standard across the site?
11.2 Are trailing cables routed to edges of walls or above head height so as not to cause a trip hazard?
11.3 Is waste being stored safely / appropriately?
11.4 Are tools & equipment being stored correctly when not in use?
11.5 Are excess materials and redundant materials removed from site when not in use or stored safely in readiness for removal from site later?

12. Asbestos

12.1 Is the property asbestos information available to view on site for MD Operatives/Contractors?
12.2 Is the information in a format that can be easily read and understood?
12.3 Are all operatives working on the site aware of all asbestos locations (if any present)?
12.4 Is the MD Operative/Contractor aware of the MD Group escalation procedure if suspected asbestos containing materials are found during the course of the project?
12.5 Have all MD Operatives/Contractors working on the site confirmed they have completed an Asbestos Awareness Course within the last 12 months
Please check there are copies of the training certificates or matrix on file. Please contact the SHEQ Team to check direct employee records if not showing on People HR.

13. COSHH

13.1 Have all chemicals being used on site or available for use, including inside vans, been COSHH assessed?
13.2 Are Material Safety Data Sheets (MSDS) available for all chemicals being used on site or available for use?
13.3 Is suitable PPE available for use as described in the COSHH Assessments/MSDS
13.4 Has the MD Operative/Contractor confirmed they have sufficient knowledge, understanding, and if necessary training, in relation to COSHH.
Please contact the SHEQ Team to check direct employee training records if not showing on People HR.

14. COVID-19 Compliance

Please Note: All work on site must be carried out in compliance with the latest and most up to date MD Group Work Instructions in line with Government Guidance available on the SHEQ Drive.
14.1 Have all operatives been briefed on the current work instruction for complying with the requirements of government guidance on COVID-19 for Property Visits?
14.2 Has the tenant been briefed on current work practices and precautions to be taken in line with government guidance on COVID-19?
14.3 Has the pre-visit question set been completed and available for inspection through their PDA?
14.4 Are the operatives adhering to the controlled social distancing requirements whilst carrying out their work?
14.5 Do operatives have access the relevant PPE for the works being undertaken to protect against the spread of COVID-19?
14.6 Are operatives aware of the cleaning process upon arriving and leaving the work environment to reduce the spread of COVID-19?
14.7 Are operatives aware of the escalation process, should there be an issue relating to compliance with the COVID-19 requirements?

15. Welfare Arrangements

15.1 Have suitable welfare facilities been provided?
Where welfare facilities cannot be provided on the site due to length of works or site restrictions, have alternative welfare arrangements been considered for use by operatives during their works (i.e. the location of nearby shops, cafes and toilet facilities displayed)?
Provide details of welfare facilities
15.2 Are welfare facilities kept in a clean and tidy condition at all times?

16. Vehicle Inspection

16.1 Is the operative driving a company vehicle?
Is there any damage, dents or scratches to the bodywork?
Is there any damage to the tyres i.e. low tread, missing wheel nuts etc?
Is the vehicle clean and tidy?
Please take a photograph to confirm this
Is the cargo area tidy?
Please take a photograph to confirm this
Does the operative have any ideas on how to improve the cargo space to prevent it from becoming messy and to store materials safely?
Please list suggestions