QMF 409 - SHEQ Compliance Inspection

Information

Office Location

Client

Property Address

Date

Inspection Completed By

Job Details

Work Log Type:
- Responsive Maintenance
- Planned
- Void
- Electrical Planned
- FRA
- Other

- Responsive Maintenance
- Planned
- Void
- Electrical Planned
- FRA
- Other
- Responsive Maintenance
- Planned
- Void
- Electrical Planned
- FRA
- Other
One Serve Job No:

MD Manager / Supervisor Name:

Numbers & Name of Operatives Working on Site:

Operatives Status:
Sub-Contractor Company Name:

Is the Sub Contractor a member of CHAS

Does the work require a F10?
Is a copy of the F10 held centrally for this contract and is it in date?

Works in Progress at time of Inspection:

Add a Photograph of front of property

Site Scoring Criteria

The following sets out the scoring criteria that will be used on all site inspections.

COMPLIANT - A category will be scored as "Compliant" where the overall management of the job complies with the requirements of MD Group Policies and Procedures and relevant applicable legislation, guidance and/or industry best practice, and safe working practices are also observed the site visit.
A score of 5 is awarded for a Compliant score.
IMPROVEMENTS REQUIRED - A category will be scored as "Improvements Required" where the overall management of the job does not fully comply with the requirements of MD Group Policies and Procedures and relevant applicable legislation, guidance and/or industry best practice, and /or safe working practices are not observed during the site visit and where a HSE inspector is likely to issue enforcement action in the form of a Fee For Intervention (FFI) or an Improvement Notice.
A score of 3 is awarded for an Improvements Required score.
NON-COMPLIANT - A category will be scored as "Non-Compliant" where the management of the job does not comply with the requirements of MD Group Policies and Procedures and is in breach of relevant applicable legislation, guidance and/or industry best practice, and /or safe working practices are not observed during the site visit and where a HSE inspector is likely to issue enforcement action in the form of a Prohibition Notice. A score of zero is awarded for a Non-Compliant score.
A score of zero is awarded for a Non-Compliant score.

1. Documentation

Documentation - Section Score
1.1 Has a CPP/Site Pack been prepared for this job?
Is the CPP/Site stored centrally and accessible to all?
The regional office can make local arrangements in shared drives/folders and this must include access for the SHEQ Team
Is the CPP/Site Pack documentation completed and relevant to the job?
Is the Site Pack available to the MD Operatives/Contractors on site?
The CPP/Site Pack can be accessed electronically or be paper copies in site folders - this should be clear to the Operative/Contractor
Are relevant Generic Risk Assessments, Work Instructions/Method Statements/Emergency Procedures available for reference?
Have Site Specific Risk Assessments/Method Statements been completed?
Where they have been completed review them to ensure they are suitable and reflect the additional hazards/risks on site, e.g. WAH above stairwells, roof work, customer profile etc.
Where the job is being done by a Sub-Contractor, has relevant H&S information been provided to them in advance of this job starting, e.g. Asbestos Reports, Risk Assessments, Work Instructions, VIP etc?
Establish whether contractors are operating under their own risk assessments and review to ensure they are specific to the job location.
Have all operatives/ sub-contractors signed in/out of the site register?
Is there an induction record for the MD Operatives/Sub-Contractors working on site?
Are all MD Operatives/ Sub-Contractors displaying a relevant ID Badge?
Are the MD Operatives/Sub-Contractors competent for the work activities being carried out?
Review skills matrix for MD Operatives and verify contractor evidence of training for the named operatives working on site . Mandatory trade specific certificates must be in place for electricians and gas engineers.
Are the job details available on the Operatives PDA?
Does the Operative know how to use the PDA to access relevant safety information?
Where relevant, have the safety questions been completed prior to works starting?
Additional Notes for this section:

2. Management & Supervision

Site Management & Supervision - Section Score
Is the MD Manager/Supervisor trained - as per the Skills Matrix for Managers/Supervisors?
Is the MD Manager/Supervisor visiting site and/or Operatives regularly?
Has the MD Manager/Supervisor completed a Line Managers Audit this month?
Where there are no MD Operatives, are Sub-Contractors being supervised?

3. Accidents, Incidents & Near Misses

Accidents, Incidents & Near Misses - Section Score
Are MD Operatives/Sub-Contractors aware of the accident/Incident reporting process and what to do in the event of an emergency?
Have any accidents, incidents or near missed occurred since the job commenced?
Has a QMF141/Near Miss report been completed and submitted to SHEQ for review?
Have any RIDDOR Reportable incidents been recorded for this job?

4. Asbestos

Asbestos - Section Score
4.1 Is the property asbestos information available to view and is it legible?
4.2 Is the MD Operative/ Sub-Contractor aware of all asbestos locations?
4.3 Is the Operative/ Sub-Contractor aware of the escalation procedure if asbestos is discovered?
4.4 Have the Site Operative(s)/Sub-Contractor(s) confirmed they have completed an Asbestos Awareness Course within the last 12 months?
Review skills matrix for MD Operatives and verify contractor evidence of training for the named operatives working on site

5. Access & Work Area

Access & Work Area - Section Score
5.1 Are working areas accessible and clear of obstructions?
5.2 Are all access routes free from slip, trip and fall hazards?
5.3 Are the vehicles parked safely and not creating additional hazards?
5.4 Is there a safe area to load / unload?
5.5 Is waste regularly removed from site/work areas or stored safely to be removed later?
5.6 Where there is controlled waste is this being correctly stored and disposed?

6. Protection Against Falls/ Work at Height

Protection Against Falls/ Work at Height - Section Score
Are any working at height tasks being carried out using ladders or other access equipment?
6.1 Are risk assessments and method statements provided for all works at height?
6.2 Where working at height is being undertaken is the most appropriate form of work equipment being used? (i.e. Podium ladders as opposed to steps ladders)?
6.3 Where ladders & step ladders are in use, are they of industrial strength and not household type? (industrial ladders should be Class 1 - Industrial or Class - EN131 Commercial)
6.4 Are all ladders, steps & pop up’s, used on site, in good condition?
6.5 Are ladders tied & footed appropriately with a 4:1 angle while use?
6.6 Where there is a risk of falls from height, is suitable edge protection in place, such as gaps in stair railings?
6.7 Are all operatives working in accordance with their risk assessments and method statements?

7. Scaffolds

Scaffolds - Section Score
Are scaffolds in use for this property/job?
Has the central Scaffold Register been completed?
7.1 Are fixed scaffolds in use?
7.2 Are fixed scaffolds issued with a handover certificate from the scaffolding contractor who installed it?
7.3 Are fixed scaffolds inspected once a week and records of inspections kept?
7.4 Are scaffold access ladders tied & footed appropriately with a 4:1 angle while use? And removed when not in use?
7.5 Are tower scaffolds in use?
7.6 Have tower scaffolds been erected by competent persons and in line with manufacturers instructions?
7.7 Are tower scaffolds wheels locked, edge protection in place and toe boards fitted?

8. Tools & Equipment

Tools & Equipment - Section Score
8.1 Do the tools & equipment on site appear in good condition and suitable for the task?
8.2 Are all portable electrical tools & equipment PAT tested with evidence of the test recorded (in a register or sticker)?
8.3 Are tools being used correctly and in a safe manner?
8.4 Are tools & equipment which create construction dusts, fitted with suitable & sufficient means to reduce dust at source, such as dust bags / extraction attachments etc?
8.5 Has a HAVS assessment been undertaken along with monitoring of operator use being conducted and recorded?

9. Electrics

Electrics - Section Score
9.1 Are all electrical tools used on site 110 volts?
9.2 Are procedures in place for control panel lock-off's where required?
9.3 Where extension cables are in use, are they suitably routed to reduce the risk of tripping (i.e. at height or around perimeters)?
9.4 Are the Operatives tools suitable for the task, such as insulated hand tools, fiberglass ladders?

10. Fire

Fire - Section Score
10.1 Is the Operative aware of the process for raising an alarm in the event of a fire?
10.2 Is fire equipment available, suitable, serviced and in date?
10.3 Are all fire escape routes, fire exits and access to fire points kept free from obstructions?

11. Personal Protective Equipment (PPE)

Personal Protective Equipment (PPE) - Section Score
11.1 Are all Operatives/ Sub-Contractors wearing appropriate PPE?
Check against the PPE Matrix
11.2 Is replacement PPE available in the event PPE may be damaged or mislaid?

12. Tenant Safety

Tennant Safety - Section Score
12.1 Has the tenant been informed of all works planned to take place at the Property?
12.2 Tenant access/ egress clear of hazards (safe route maintained)
12.3 All waste removed from site or stored safely?
12.4 Tenants health assessed (exposure to dust etc)

13. Covid-19 Compliance

COVID19 Compliance - Section Score
Please Note: All work on site must be carried out in compliance with the latest and most up to date government guidance on COVID-19.
13.1 Have all contractors been briefed on the current work instruction for complying with the requirements of government guidance on COVID-19 for Property Visits?
13.2 Has the tenant been briefed on current work practices and precautions to be taken in line with government guidance on COVID-19?
13.3 Have the pre-visit question set been completed and available on site for inspection?
13.4 Are the contractors adhering to the controlled social distancing requirements whilst carrying out their work?
13.5 Do the contractors have access the relevant PPE for the works being undertaken to protect against the spread of COVID-19?
13.6 Are the contractors aware of the cleaning process upon arriving and leaving the work environment to reduce the spread of COVID-19?
13.7 Are the contractors aware of the escalation process, should there be an issue relating to compliance with the COVID-19 requirements?

14. Welfare

Have suitable welfare facilities been provided?
Are welfare facilities kept in a clean and tidy condition at all times?
Where welfare facilities cannot be provided on the site due to length of works or site restrictions, have alternative welfare arrangements been considered for use by operatives during their works (i.e. the location of nearby shops, cafes and toilet facilities displayed)?