Information
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Document No.
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Audit Title
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Client / Site
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Conducted on
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Prepared by
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Location
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Personnel
Human Relationships
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Staff welcome all children, listen to children and treat with respect.
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Attendance is taken and absences are verified within first 10 minutes of program.
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Staff are engaged with children and spend little time on teacher tasks.
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Staff are aware of individual needs and interests of children
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Staff give children opportunities to make informed and responsible choices.
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Staff and children generally interact with each other in a positive way.
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Staff do not punish the whole group for the actions of a few.
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Staff teach positive behavior expectations throughout the day; guiding student behavior.
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Staff are respectful of one another and work together to ensure the program flows smoothly.
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Staff make families feel welcome, comfortable and treat the with respect.
Supervision and Safety
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Students are in constant visual supervision at all times
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Staff observed counting heads and are aware of students presence.
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Telephone coverage during program time.
Lesson Plans: ASEP Academically aligned with standards plus daily outdoor plans for an organized game
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Lesson Plans / Teacher Directed Activities (TDA) represent a variety of content areas and are dated for the current week of school. Plans list the teachers name and group.
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Lesson plans (TDA's) are Initialed / signed by the site coordinator indicating plans have been reviewed and are complete. Lesson plans offer variety of content area choices.
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The ASEP curriculum is being implemented all 5 days.
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Lesson plans are posted on the parent board or other prominent place for easy review. Plans are color coded by quarter.
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Fun Friday and Clubs have written lesson plans aligned to student interest and essential standards.
Delivery of Teacher Directed Activity ( Lesson Plan)
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The topic was introduced to students with clear understanding of what students will do.
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Clear directions were given, some discussion took place about the topic/lesson.
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Alternate activities were made available to student who chose not to participate in the TDA.
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The TDA allowed for creative student expression.
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Students participated in groups during this TDA. Group participation also allowed for students to experience various roles I.e. spokesperson, recorder, researcher, etc.
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The TDA included opportunities for children to participate in activities outside their knowledge base.
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The TDA activity involved students in kinetic activity.
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The TDA observed included 21st century skills, life skills, career awareness, healthy living, etc.
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Appropriate materials were accessible to students and the activity was conducted in an appropriate area.
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There was a de-briefing time in which students reflected on the activity, using higher order thinking.
Academic and Enrichment Activity Centers
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Academic centers (Math, Science, Literacy, Writing, Social Studies) offer 5 individual activities and are accessible at the start of program time.
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Additional center activity choices promoting Visual /Cultural Arts, Career Awareness, Social and Life are accessible later in the program day.
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Technology /Computer Labs are monitored for educational purpose and time allotment; screen time is limited to 30 minutes daily.
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Tablecloths and signage define each center.
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Center materials are in good repair and are age appropriate; battery operated devices work.
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Soft plush quiet areas available- area rungs, pillows, etc.
Homework
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Students work together during homework time; talking is minimal and relates to homework assignements
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Staff monitor homework, providing assistance as needed, checking over student work
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Teachers address student homework questions with an appropriate voice tone- warm nuturing, etc.
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Homework materials available independent of center activities.
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Homework contract on file for each student.
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Staff engaged with students- no sitting, not doing teacher tasks.
Schedules & Ratio
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Groups are following the daily schedule posted.
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Group is not over or understaffed; ratio maintained
Outdoor Activity
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An organized game is introduced and taught.
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Free choice such as- black top, playground equipment, basketball goals, walking track are available to students.
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Portable equipment is taken outside; variety of equipment available for students
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Staff circulate and monitor students ensuring supervision and safety
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Walkie Talkies and First Aid Kits for each group.
Snack
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Students wash hands prior to eating snack
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Staff wash hands prior to serving snack
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Students wash hands after eating snack
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Tables are cleaned with soapy water prior to snack; clean paper towel each table
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Tables are sanitized with bleach solution prior to snack; clean paper towel each table
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Napkins used as barrier between food and table
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Straws used as barrier between carton and student
Administrative: Financial Monitoring-Ledger Cards w/ Easy Draft, P Card Ledger, Time-sheets
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Ledger Cards current within the 1-week payment policy
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Easy Draft payments recorded on ledger cards
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Late Fee Penalties Assessed; late pick up or late fees.
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KRONOS-time-sheets reviewed- transfers, missed punches, comments correct to date
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MyTime Exceptions- signed by employee & supervisor; filed for audit review.
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P Card: ledger audited, card securely locked in drawer or cabinet.
