QUARTERLY INSPECTION Checklist

• Centre

• Conducted on

  Date

• Person conducting inspection

• Signature

  Sign

Signage/Communication:

• Is the visitor Policy displayed in Centre Management office?

  Yes

  No

  N/A

• Is the current Stockland Work Health & Safety Policy and Environmental Policy on display in a visible location / available to contractors (unmanned assets)?

  Yes

  No

  N/A

Facilities:

• Are facilities maintained regularly by the cleaners?

  Yes

  No

  N/A

• Are high touch points within the asset cleaned regularly? Such as handrails etc

  Yes

  No

  N/A

• Is appropriate hand sanitisation available in each bathroom? Such as soap or hand sanitiser (minimum 70% alcohol based)

  Yes

  No

  N/A

• Are sharp disposal containers available? (If applicable)

  Yes

  No

  N/A

First Aid:

• Are first aid kits stocked and accessible?

  Yes

  No

  N/A

• Are Defibs accessible and checked monthly?

  Yes

  No

  N/A

• Are employees first aid training certificates current and valid?

  Yes

  No

  N/A

Emergency Management, Fire Safety and Back of House:

• Is fire equipment accessible and maintained as required?

  Yes

  No

  N/A

• Are evacuation diagrams on display and current?

  Yes

  No

  N/A

• Is there a current Annual Fire Safety Statement (AFSS)?

  Yes

  No

  N/A

• Is a GO Kit available for the asset / project and is it stored where it can be easily accessed in the event of an emergency (e.g., storeroom, lunchroom, Reception)?

  Yes

  No

  N/A

• Is a current list of Fire Wardens (i.e., name and contact details) displayed in a prominent location (e.g., mailroom) and has it been reviewed?

  Yes

  No

  N/A

• Is emergency lighting and exit signage lit and visible? Including within tenancies

  Yes

  No

  N/A

• Are fire exits free of obstruction?

  Yes

  No

  N/A

• Is access to fire control room/cupboard free from clutter and accessible?

  Yes

  No

  N/A

• Are fire doors free from damage, self-closing without assistance and include signage ‘Fire Safety Door Do Not Obstruct Do Not Keep Open’?

  Yes

  No

  N/A

• Appropriate signage is in place ‘FIRE SAFETY CORRIDOR, KEEP CLEAR AT ALL TIMES.’

  Yes

  No

  N/A

• Are fire corridors free of obstruction from point of entry to point of exit, including outside of last door?

  Yes

  No

  N/A

• Is signage in place at each entry & exit point of fire/service corridors detailing location and emergency contact details

  Yes

  No

  N/A

• Are Security regularly checking and documenting back of house areas

  Yes

  No

  N/A

• Are Emergency Evacuation Procedures, Diagrams and training in place and up to date?

  Yes

  No

  N/A

Staff Safety:

• Are appropriate controls in place for staff who work alone?

  Yes

  No

  N/A

External Mall Area:

• Is lighting working and sufficient? Including perimeter of asset, carpark and walk-ways?

  Yes

  No

  N/A

• Are appropriate speed mitigation controls implemented? Speed humps, signage?

  Yes

  No

  N/A

• Is the carpark free from any visible damage to the surface?

  Yes

  No

  N/A

• Are appropriate vehicle impact controls implemented? Bollards, wheel stops etc?

  Yes

  No

  N/A

• Are pedestrian walkways clear of trip hazards or uneven surfaces?

  Yes

  No

  N/A

• Are height limit poles present at all entry point?

  Yes

  No

  N/A

• Do steps and ramps have appropriate anti-slip strips? Are there any visible signs of damage to handrails?

  Yes

  No

  N/A

Plant Room: (if exiting into fire isolated corridor):

• Do doors close fully (check all doors remain closed and are clear of obstruction)?

  Yes

  No

  N/A

• Are doors clearly signed as exits from within the plant room?

  Yes

  No

  N/A

• Is the plant room (including walls, floors, and ceiling) free from any obstruction, spill, or visible hazard?

  Yes

  No

  N/A

• Is the plant room well illuminated, and all lights are operating?

  Yes

  No

  N/A

• Does the plant room have an extinguisher?

  Yes

  No

  N/A

• Is access to the plant room restricted?

  Yes

  No

  N/A

Contractors & asset registers:

• Confirm that every contractor accessing your site is registered in SINE and logging their access to and from the site in the SINE system? Including Cleaning & Security staff

  Yes

  No

  N/A

• Confirm all contractors accessing your site have been inducted

  Yes

  No

  N/A

• Confirm the asset register in SAP is up to date and reflective of any changes made recently at the asset?

  Yes

  No

  N/A

Signage/Structures: (including pylon signs)

• ​Are signage and structures free of any observable risks to public safety, e.g., sharp edges or loose panels etc.?

  Yes

  No

  N/A

• Does signage appear secure?

  Yes

  No

  N/A

• Are steel and support structures such as shade sails etc. secure?

  Yes

  No

  N/A

Loading Docks:

• Do you have a risk assessment for your Loading Dock(s)?

  Yes

  No

  N/A

• Are there risk mitigation measures planned or executed to date?

  Yes

  No

  N/A

• Is lighting sufficient and appropriate?

  Yes

  No

  N/A

• Are bins locked and secure?

  Yes

  No

  N/A

• Are onsite clothing bins cleared/emptied regularly?

  Yes

  No

  N/A

Internal (mall) Areas:

• Is the lighting sufficient and appropriate?

  Yes

  No

  N/A

• Are there visible signs of damage to electrical cables?

  Yes

  No

  N/A

• Are there visible signs of any slip/trip hazard? Such as raised surfaces?

  Yes

  No

  N/A

• Are there appropriate de-wetting controls in place? Such as entry mats, wet floor signs, spill kits etc? (Consider wet weather controls near travelators)

  Yes

  No

  N/A

• Is furniture free of damage that may pose a risk?

  Yes

  No

  N/A

• Is general housekeeping maintained regularly by the cleaners?

  Yes

  No

  N/A

Electrical Safety:

• Has thermographic scanning been undertaken in the last 12 months on all house switchboards?

  Yes

  No

  N/A

• Are all Stockland owned appliances tested and tagged in accordance with the Stockland Electrical Safety Guideline?

  Yes

  No

  N/A

• Are RCDs fitted to all relevant switchboards? Are they tested in accordance with the Stockland Electrical Safety Guideline?

  Yes

  No

  N/A

Fencing & Hoarding

• Is temporary construction fencing (ATF) secure and maintained?

  Yes

  No

  N/A

• Is hoarding secured and structurally certified?

  Yes

  No

  N/A

• Has appropriate signage been placed up on hoardings and fencing?

  Yes

  No

  N/A

Cleaners Room and Maintenance Workshops:

• Are chemicals located within both areas adequately bunded and secure?

  Yes

  No

  N/A

• Do the cleaners have appropriate Safety Data Sheets (SDS) for the chemicals being used? Dated within 5 years

  Yes

  No

  N/A

• Are all electrical items used in both the cleaner’s room and workshops tested and tagged?

  Yes

  No

  N/A

• Is there appropriate ventilation if certain equipment is being used?

  Yes

  No

  N/A

• Does appropriate PPE exist and is it being used?

  Yes

  No

  N/A

• Is access to both rooms restricted?

  Yes

  No

  N/A

Roof Space:

• Are all access points to the roof restricted (including through tenancies)?

  Yes

  No

  N/A

• Is fall prevention equipment being certified within the last 12 months?

  Yes

  No

  N/A

Play Space (all play areas and kids equipment)

• Is there appropriate signage at the entrances to play areas?

  Yes

  No

  N/A

• Is the play area free of rubbish, graffiti etc? Does it form part of the cleaner’s rotation?

  Yes

  No

  N/A

• Is there any evidence of damage to the play equipment?

  Yes

  No

  N/A

• Is the surface free from trip hazards and significant changes in level?

  Yes

  No

  N/A

• Are surrounding garden / trees maintained & away from the area?

  Yes

  No

  N/A

• Is equipment free from rust, corrosion & other visible damage or wear?

  Yes

  No

  N/A

• Is all equipment securely fixed, e.g., no missing/loose bolts etc.?

  Yes

  No

  N/A

• Is all fixed equipment free from pinch, crush & shearing points?

  Yes

  No

  N/A

• Is the Softfall in good condition?

  Yes

  No

  N/A

• Are Shade Sails well maintained and free from visible defects?

  Yes

  No

  N/A

Centre Management Office:

• Is the centre management office free from trip hazards? Such as electrical leads etc

  Yes

  No

  N/A

• Are workstations set up ergonomically? Including chairs. Refer to relevant procedure for guidance

  Yes

  No

  N/A

• Are electrical appliances tested and tagged?

  Yes

  No

  N/A

• Power boards are not overloaded (no double adapters or piggybacking)

  Yes

  No

  N/A

• Are high touch points both within the Centre Management Office cleaned frequently?

  Yes

  No

  N/A

• Is hand sanitiser, anti-bacterial wipes available in the Centre Management Office?

  Yes

  No

  N/A

Plant & Equipment:

• Are lifts, escalators and travelators free from visible damage and operating as required? Including emergency call and stop buttons

  Yes

  No

  N/A

• Are cooling towers maintained a required?

  Yes

  No

  N/A

• Are all required pieces of plant registered as required?

  Yes

  No

  N/A

Cyber Security:

• Confirm there are no usernames and/or passwords on display on computer equipment in the Security/CCTV/BMS equipment?

  Yes

  No

  N/A

• Confirm server cabinets are secure and keys/access to server racks are secure?

  Yes

  No

  N/A

• Confirm the cabling to server equipment and plant equipment is neat and tidy?

  Yes

  No

  N/A

• Confirm that access to plantrooms, Security and site offices is secure and that access control/key logs have been reviewed and anyone who shouldn’t have access removed?

  Yes

  No

  N/A

General/Miscellaneous:

• Is there evidence of subsidence or movement to walls, slabs or other items within the centre? Including within car park

  Yes

  No

  N/A

• Is there any evidence of leaking irrigation in gardens or leaking water pipes around asset?

  Yes

  No

  N/A

• Are site specific risks updated and captured in the Risk Register?

  Yes

  No

  N/A

• If the asset is situated within a Bushfire or Flood catchment, are appropriate controls implemented or reviewed? (Such as current bushfire management plan or flood mitigation controls – sandbagging etc)

  Yes

  No

  N/A

• Are you aware of any Health, Safety or Environmental risks at the property that do not have a current management plan in place?

  Yes

  No

  N/A

Legionella Prevention

• Monthly flush of water shower heads and sink taps within end-of-trip facilities, Centre Management Office or Workshop has been undertaken using a P2 mask and gloves

  Yes

  No

  N/A

• Note next flush date:

  Date

Complete

• Any Other Comments

• Time Completed

  Date